Posting Number:

20112269

Position Title:

Administrative Assistant #499907

FTE:

1.00

Position Type:

Staff

Department:

College of Engineering Dept

Job Summary/Basic Function:

About This Role:

The College of Engineering Department is inviting applications for the position of Administrative Assistant.

Lamar University (LU), a member of the Texas State University System, has experienced tremendous growth over the past decade, with an enrollment of 17,000. LU has been recognized nationally for its general education core curriculum, leadership in on line education, and selection as a member of the Honor Roll of the Chronicle of Higher Education’s “Great Colleges to Work For”. LU is located in Beaumont, in the southeastern region of Texas on the Texas Gulf Coast and is a major contributor to the nation’s oil and gas, transportation, refining and supply.

The Lamar University College of Engineering (LUCOE) offers a modern, affordable education deep in the heart of one of the most economically important regions in the world. Seventy-five petrochemical facilities are located within a 20-mile radius of Lamar University’s beautiful campus. The LUCOE is consistently ranked in the top five nationally for higher education value and return on investment; most recently ranked 3rd in the US for return on investment in 2021. The LUCOE has a longstanding history of providing a high value, student-centric education and collaboration with industry. The LUCOE is embarking on an exciting journey of growth and enhanced partnerships with industry, while continuing to enrich our student-centric world class education.

This position performs advance secretarial and administrative support functions in a department or work unit. Incumbents in this position may be required to use and be familiar with specialized terms, practices or systems.

Position Duties:

• This position provides complex administrative support to department or work unit.
• Interprets and explains policies and procedures and resolves problems or complaints as necessary.
• This job title provides customer service by greeting and assisting customers; taking incoming calls and routing calls to the correct office or person; copying and distributing messages within the office; and answering questions from students, faculty, staff and the public.
• Develops and maintains a positive customer service orientation.
• Maintains and reconciles budgets for department or unit.
• Monitors expenditures and performs simple analysis on accounts.
• Researches discrepancies and prepares special and recurring reports.
• Creates and maintains records and filing systems for technical, financial and project files.
• Maintains department or unit filing systems by updating files with new information; retrieving information and files as requested; ensuring security of personnel files; ensuring confidentiality of information; following guidelines for the destruction and removal of files and confidential employee information; and tracking files and information as appropriate.
• Plans and arranges conferences, meetings, and related accommodations.

Who We Are:

Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.

Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve.

Benefits:

A comprehensive benefits package is offered that includes:

• Health, dental & vision insurance
• Life insurance
• State of Texas Retirement plans
• Tuition reimbursement for employees, spouses and/or eligible dependent
• Paid time off – vacation, sick, and holidays.

Minimum Qualifications:

What You’ll Need to Succeed

Minimum Qualifications:

Three (3) years of secretarial/clerical experience.

Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with a two year associate’s degree, diploma or equivalency from a college, technical, business, vocational, or correspondence school.

Key Competencies:

Position typically includes work that requires the direction of occasional, non-regular employees, including student assistants, work study students, seasonal employees, interns, and part-time hourly employees. Work requires contacts with coworkers from other organizational units of the University, primarily non-department heads, and students, vendors, and the general public. Resourcefulness is required to reach or adjust working agreements within departmental procedures and operating needs. Tact and judgment are requirements in obtaining or giving information of a confidential nature.

This position title normally performs their duty assignment after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion. This position requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.

This position maintains and reconciles budgets for the department or unit. Monitors expenditures and performs simple analysis on accounts. Researches discrepancies and prepares special and recurring reports.

Physical Requirements:

Sedentary, exerting up to 1O lbs. occasionally or negligible weights frequently; sitting most of the time. Essential functions or requirements listed above may not be performed in every position with this title, and these essential functions may not include all related duties that might be requested and/or performed.

EEO Statement:

Lamar University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Veteran's Preference Statement:

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas SB 805, Section 657.003.

Security Sensitive Statement:

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary:

$28,000

Posting Date:

11/30/2021

Open Until Filled:

Yes