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Records Manager

Arkansas State University-Beebe
Beebe, Arkansas
$36,000-$40,000 per year

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Administrative Jobs
Institutional & Business Affairs, Registrar & Student Accounts
Employment Type
Full Time
Institution Type
Community College
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Job Details

The records manager oversees all aspects of the Degree Works software (degree audits, requisite checking, and student educational planner) and its associated administrative tools (Transit and Controller). Additionally, this position is responsible for reporting and reconciling enrollment and graduation data to the National Student Clearinghouse. The records manager will be cross-trained in various Office of the Registrar functions and provide backup support as needed.



  1. Analyze curriculum requirements; interpret and translate to scribe programming language for student degree audit, requisite checking, and student educational planner. Perform advanced troubleshooting by analyzing and testing elements in Banner, Degree Works, Transit, and Controller. Evaluate and revise scribe as needed. Configure settings and maintain tables in Controller; run Transit jobs and reports. Work collaboratively across the institution to develop innovations in Degree Works using the scribe programming language and Banner data. This duty is performed daily, about 40% of the time.
  2. Provide training for advisors and students on use of Degree Works. Serve as first point of contact for Degree Works inquiries. This duty is performed daily, about 25% of the time.
  3. Process data submissions for National Student Loan Clearinghouse. This duty is performed monthly, about 15% of the time.
  4. Stay current with new releases and functionality of Degree Works by researching scribe techniques and participating in Ellucian Communities. Assist in reviewing current processes, evaluating, and implementing changes for improvement, especially as to how Banner data can be leveraged to enhance the degree audit. Assist with testing and managing Degree Works upgrades. This duty is performed weekly, about 10% of the time.
  5. Assist with transfer credit posting, grade changes, alternative credit posting, drops, withdrawals, requests to audit, student schedule changes, and printing and mailing diplomas. This duty is performed monthly, about 10% of the time.

Perform any other related duties as required or assigned.

Required Education and/or Experience: Four year college degree, or equivalent experience resulting in broad knowledge of a field related to the job, such as accounting, marketing, business administration, agriculture etc., plus 3 years related experience and/or training, and 7 to 11 months related management experience, or equivalent combination of education and experience.


Working at Arkansas State University-Beebe

Arkansas State University-Beebe is an operationally separate, two-year institution of the Arkansas State University System.  With campuses located in Beebe, Heber Springs, Searcy, and Little Rock Air Force Base, we offer associate degrees, certificates, and non-credit training for business and industry.  The Beebe campus also collaborates with Arkansas State, a four-year university in Jonesboro, to offer baccalaureate and graduate degrees on the Beebe campus.  Courses are also offered at additional locations within our service area, and many courses are taught in locations convenient to business and industry. 

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