Accounting Specialist

Job Details

Position OverviewWork Schedule: Monday - Friday, 8am - 5pm.

The day-to-day finance activities in the SSC will be conducted by Accountants and Accounting Specialists. These positions will be responsible for working with assigned units, departments and centers as well as the SSC Finance Manager and/or Director to perform financial business activities in an environment of excellent client service. The positions will use accounting skills to perform financial support functions for the departments, provide departments with accurate and timely information to make decisions, and ensure efficient transaction processing.

The SSC Accounting Specialist will provide timely and professional services that support or enhance the administrative and service goals of the units served. The SSC Accounting Specialist will report to the SSC Finance Manager or SSC Accountant, and will be responsible for transaction processing for the units served.
Job Description60% Responsible for purchasing and resource management, following University, KUCR and Endowment guidelines and regulations; including documentation:
  1. Processes payments through financial systems and determines appropriate account and funding for payment.
  2. Develops unit processes to ensure that appropriate funding sources are used and that resources are available for purchases; audits and reviews department/center procurement card purchases to ensure procedures for compliance with University, Endowment and KUCR accounting systems are followed.
  3. Manages travel arrangements and reimbursements; reviews all travel requests to ensure that expenditures and reimbursements are in accordance with pertinent laws and regulations; processes payments and reimbursements as appropriate.
  4. Determines and follows university purchasing and bid procedures, contracts, and federal regulations to ensure appropriate purchases are made.
  5. Enters or approves program expenditures with payments in PeopleSoft Financials, KUPPS and KU Endowment Association (as delegated by the areas served).
  6. Works with the Finance Manager to resolve problems related to billing errors, non-receipt of invoices and discrepancies between statements and records.
  7. Verifies scholarship recipients, processes posting forms to Financial Aid and Scholarship and provides data and reports to the Chair or Director in support the department’s scholarship process.
30% For each department/center served, responsible for initiating, administering and reporting on all fiscal operations for the units that you are assigned to; including, but not limited to:
  1. Directs and participates in day-to-day fiscal operations such as cost accounting, revenue analysis or other specialized activities; ensures compliance with established University, Endowment and KUCR accounting principles, policies and objectives.
  2. Responsible for monitoring departmental expenses and processing cost transfers when needed; ensures that expenditures follow all University and Endowment processes and procedures; identifies discrepancies to supervisor and unit Director/Chair.
  3. Works with the Finance Manager to inform and assist the Director/Chair with operational needs and related budgetary impact.
  4. Works with the Finance Manager to provide the Director/Chair with financial information to assist in the development of the annual operating budget.
  5. Works with the Finance Manager to provide non-standard reports and statements such as cash forecasts reflecting the interrelation of accounting, cost budgeting, program costs or comparable information; identify trends or deviation from standards; evaluate and predict the effects of changes on operational programs/systems; identify management needs and refine account structure or reports accordingly.
  6. Gathers data for and prepares budgetary, statistical, reconciliation and other requested reports for leadership and SSC Director and Finance Manager.
  7. Monitors accounts receivable, revenues and expenses and compares balances to the annual budget.
  8. Works with the Finance Manager to monitor salary lines for regular and temporary employees; complete projection analysis regarding budget vs. expenditures for supervisor and director and make suggestions on reallocation of available shrinkage dollars.
  9. Escalates questions as appropriate to the SSC Finance Manager and/or the Chair/Director.
10% Other SSC Responsibilities
  1. Coordinates with central finance on the interpretation and communication of finance policies, procedures, and programs.
  2. Reviews and recommends changes to department and SSC procedures to ensure compliance with policy; prepares and updates procedural manuals and related instructional materials.
  3. Serves as a resource to department staff and faculty to ensure compliance with policy.
  4. Participates in department meetings and events to maintain knowledge of the department and relationship with the faculty and staff.
  5. Attends regular meetings, training sessions and professional development workshops/seminars to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the SSC Finance Manager.
Position Requirements
    This position will have a hybrid work arrangement. Incumbent will work remotely and on campus based on a set departmental schedule.
Required Qualifications
    Bachelor's degree in Accounting, Business Administration or a related field OR Bachelor's degree and two years of relevant experience OR High School Diploma or GED and four years of relevant experience.
  1. Computer skills in a PC/Windows environment including MS Word and MS Excel as demonstrated by application materials and previous experience.
  2. Excellent written communication skills and attention to detail as demonstrated by application materials.
Preferred Qualifications
    Bachelor’s degree in finance, accounting, business administration or related field.Experience using a financial ERP (Enterprise Resource Planning system), such as PS Financials.Experience with fund accounting.Analytical and problem-solving skills.Informational writing experience with program and training materials through mediums such as the web, social media, brochures, manuals.Ability to work in a team environment, be flexible and accountable, manage conflicting responsibilities, prioritize tasks and consistently meet deadlines.
Additional Candidate InstructionsA complete application includes:
  1. Cover letter addressing how you meet the required and preferred qualifications.
  2. Resume.
  3. Contact information for three professional references (including at least one previous or current supervisor).
  4. Completion of the online application.
  • This search has been extended to allow for additional applicants to apply. The new application review date is January 31, 2022 and applications will continue to be reviewed until a qualified pool of applicants is identified.
Contact Information to ApplicantsChris Bell, [email protected] Advertised Salary RangeStarts at $40,000 Work ScheduleMonday - Friday, 8am - 5pm Application Review Begins31-Jan-2022 Anticipated Start Date14-Feb-2022


Working at the University of Kansas 

Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

Diversity, Equity, Inclusion, and Belonging 

The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.


KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.


The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.


The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

International Dimension 

KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.


The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

Our City and State 

KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

Making KU Your Home 

Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

Find Us
United States

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert