Program Coordinator

Job Details

Position OverviewSince 1873, the social sorority and fraternity organizations have grown to become a vital part of the University of Kansas history and tradition. Today, the sorority and fraternity community represents 43 organizations with more than 4,100 students committed to five core values: Academic Achievement, Civic & Community Engagement, Diversity & Inclusivity, Personal & Professional Development, and Holistic Wellness. Sorority and Fraternity Life (SFL) is an administrative unit of the University which provides support and advocacy for these organizations. The organizations are represented by four different Governing Councils; the Interfraternity Council (IFC), the Multicultural Greek Council (MGC), the National Pan-Hellenic Council (NPHC), and the Panhellenic Association (PHA).

SFL has four full-time professionals and graduate assistant(s). The Coordinator reports to the Director of Sorority & Fraternity Life. The Coordinator assists SFL with its mission to empower members of the sorority and fraternity community in expression of their respective organizations' values through the embodiment of community shared values. As a part of the SFL staff, the Coordinator works to assist SFL in meeting its commitment to support, lead, engage and inform, through program development, community initiatives, implementation, assessment and community promotion. There is a commitment to continued professional development for staff members.

The Coordinator for the National Pan-Hellenic Council and Multicultural Greek Council in the Office of Sorority and Fraternity Life is responsible for overall health of the Multicultural Greek Council (MGC) and its member organizations and the National Pan-Hellenic Council (NPHC) and its member organizations. The Coordinator also assists in fostering partnerships with internal/external stakeholders, providing harm and safety reduction education, supporting accountability processes for the SFL community, and managing data and records of engaged students.
Job Description65% Program Management
  • Advise the Multicultural Greek Council (MGC) and the National Pan-Hellenic Council (NPHC) and its member organizations through an experience-based approach which includes mentoring, officer transitions, monthly meetings, and other interaction.
  • Advise the Executive Board officers of both MGC and NPHC to ensure council programs, finances, and services are compliant with any applicable policies.
  • Develop and oversee a comprehensive risk management program for both MGC and NPHC, in collaboration with the Office of Student Conduct and Community Standards and in alignment with SFL organization expectations.
  • Work collaboratively with the MGC and NPHC Recruitment/Intake officers to execute all activities and presentations.
  • Manage and maintain roster and grade report records for chapters following KU FERPA policies and procedures.
  • Collaborate with SFL staff on the Sorority & Fraternity Life Standards of Excellence Awards process.
  • Assist the Director to manage, compile, and distribute MGC and NPHC statistical information and database reports.
  • Identify and implement a strategic plan for both MGC and NPHC including data collection, action items, key performance indicators, and retention initiatives which reflect the Student Affairs strategic objectives.
  • Collaborate with other Sorority & Fraternity Life staff and campus stakeholders to enhance, create and implement outreach programs including, but not limited, to programming for incoming high school and transfer students and/or expansion processes for prospective organizations.
15% Constituent Relations
  • Actively participate and encourage support campus-wide programs, events, special projects to showcase a diverse sorority and fraternity community.
  • Establish and maintain collegial relationships and collaborations with chapter/graduate advisors, inter/national headquarters, university/community stakeholders, and local law enforcement agencies.
  • Collaborate with other KU departments, for example the Sexual Assault Prevention and Education Center, Student Money Management Services, Student Conduct and Community Standards Office to create and enhance educational programming for students.
  • Assist in the facilitation of community public relations including but not limited to website updates, reports, publications, and media releases.
  • Communicate with alumni/ae advisors, house corporation representatives, and house directors, inter/national officers and headquarters.
  • Participate in the interview and selection of Graduate Assistants.
15% Assessment
  • Participates in annual assessment projects that evaluate the efficacy and the learning outcomes of the SFL Office and Councils.
  • Contribute to the overall Student Affairs assessment efforts and reporting.
  • Continually monitors best practices in the SFL field and assists in implementation where appropriate.
5% Other Duties
  • Other duties as assigned.

Position Requirements
  1. This position is required to work on-site.
  2. Occasional evening and weekend work hours required.
  3. Program Coordinator must have a cellphone and availability to respond 24 hours a day to fraternity or sorority emergency situations, should they arise.
Required Qualifications
    Bachelor’s degree with three years of relevant experience OR a master’s degree in higher education, social work, psychology, public affairs or closely related field conferred by date of hire.Minimum of one year full time experience advising fraternities/ sororities or student organizations on a college campus. (2 years as a graduate assistant equals one year professional experience.)Experience working with students, volunteers, and/or staff of any member organizations within the North-American Interfraternity Conference (NIC), National Association of Latino Fraternal Organization (NALFO), National APIA Panhellenic Association (NAPA), National Panhellenic Conference (NPC), and National Pan-Hellenic Council (NPHC) umbrella organizations.Prior work experience serving diverse populations of college students.
  1. Excellent written communication skills as evidenced by application materials.
Preferred Qualifications
  • Demonstrated commitment to creating inclusive learning environments.
  • Demonstrated applied knowledge of best practices and national trends impacting sorority and fraternity life.
  • Experience with student development and social identity theories relevant to working with a diverse student population as demonstrated by application materials.
  • Demonstrated ability to work/collaborate with internal/external constituents and foster positive/productive relationships.
  • Demonstrated experience leading presentations.
  • Membership in the Association of Fraternity/Sorority Advisors (AFA).
  • Demonstrated understanding of community programming, leadership development and retreats.
  • Experience working collaboratively with a diverse population of students, staff, faculty, administrators, and other members of the community.
  • Experience in managing confidential and sensitive information.
  • Commitment to professional development and professional associations as evident by memberships and/or presentations.
  • Additional Candidate InstructionsA Complete application includes:

    1. Resume.
    2. Cover letter addressing how the required qualifications are met.
    3. Contact information for three (3) professional references.
    4. Completion of the online application.

    Incomplete applications will not be considered.
    • Application review begins Tuesday, February 1, 2022. To ensure consideration, apply no later than Monday, January 31, 2022.
    Contact Information to ApplicantsRobbie Maples, [email protected] Advertised Salary Range$45,000 Work ScheduleMonday-Friday, 8:00 AM to 5:00 PM. Occasional evening and weekend hours required. Application Review Begins01-Feb-2022 Anticipated Start Date01-Jun-2022

    Organization

    Working at the University of Kansas 

    Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

    The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

    The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

    KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

    Diversity, Equity, Inclusion, and Belonging 

    The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

    We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.

    Instruction 

    KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.

    Research 

    The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.

    Service 

    The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

    International Dimension 

    KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.

    Values 

    The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

    Our City and State 

    KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

    Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

    Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

    Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

    Making KU Your Home 

    Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

    At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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    United States

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