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ASDOH - Post-Doc Program Coordinator, ACC

A.T. Still University
Mesa, AZ
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Job Details

A.T. Still University's Arizona School of Dentistry & Oral Health (ATSU-ASDOH) invites applications for a non-exempt post-doc program coordinator on the Mesa, Arizona campus. This position reports to the Associate Dean, Advanced Education & Strategic Partnerships. The post-doc program coordinator supports day-to-day activities and functions of the Advanced Education in General Dentistry (AEGD) residency program and residents within NYU Langone’s Central Arizona region.

Job Duties:
  • Serves as the Primary Institutional Liaison for all incoming and prospective AEGD residents.
  • Provides administrative support to faculty and staff in the Advanced Care Clinic (ACC).
  • Primary Institutional Liaison for all incoming and prospective AEGD residents.
  • Assist with organization of recruitment and enrollment of residents 
  • Coordinates curriculum for resident orientation at the direction of Clinical & Educational Director faculties for each program.  
  • Assist faculty in monitoring resident progress for program completion and certification.
  • Distribute NYU Langone Resident Clinic manual, ASDOH Clinic  Policy and Procedure Manual to residents with onboarding materials.
  • Manage payroll for all central AZ residents via NYU Langone website.
  • Record and track AEGD residents’ time off for medical, CE and vacation, reporting to NYU, and updating Axium appointment book with time off.
  • Track and report all resident incidents and exposures.
  • Create and maintain activities log of the AEGD program as required by CODA.
  • Schedule meetings and room bookings as related to faculty, residents, students and administration of the ACC, along with preparation of meeting documents as needed.
  • Compile agenda, record and distribute the minutes of AEGD and ACC meetings.
  • Keep the ACC directors & Triton team apprised of pertinent resident scheduling changes.
  • Oversee allocation of annual budget for the educational, resident-related activities, i.e. orientation, interviews.
  • Work with faculty to schedule lunch and learns, and make arrangements for the food.
  • Act as Administrative assistant to the Associate Dean, Advanced Education & Strategic Partnerships, and ACC directors, including maintaining multiple calendars and general correspondence.
  • Manage the Google calendar for AEGD program.
  • Oversee the Google calendar for the Northwestern Mutual conference room, receiving and booking all incoming requests.
  • Write detailed, accurate communication, including memorandums, letters and reports concerning the program. 
  • Input AEGD resident schedules in New Innovations.
  • Maintains student rotation info in Axium, per the rotation and rainbow calendars of the Clinical Education office.
  • Assist with reviewing faculty calendar in Axium for accuracy.
  • Assist with travel arrangements as requested – traveling ASDOH faculty, visiting lecturers, and internal faculty.
  • Coordinate with AEGD faculty to compile and distribute lecture and Regional Day schedules
  • Manage and maintain records related to the AEGD program.
  • Frequent communication with NYU administration regarding AEGD program. 
  • Check the e-fax assigned to ACC daily and distributes faxes per protocol.
  • Retrieve ACC mail from the bin and deliver to appropriate personnel.  
  • Assist with records copy and release for ACC patients.
  • Provide clerical support as needed to ACC department and faculty.
  • Act as back up to the ACC and Orthodontic deposit process.
  • Send monthly invoices for laundry to ASDOH Operations after reviewing for accuracy.
  • Prepare and submit vendor payment purchase order (PO) requests.
  • Other duties as assigned.
  • At least three years' strong administrative background with project management experience.
  • Calendar coordination and event planning a plus.
  • Communication, writing, computer, and organizational skills required.
  • Must have independent problem solving skills and the ability to deescalate in a conflict or confrontation.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date.


A.T. Still University (ATSU) is the founding institution of osteopathic healthcare, established in 1892 by Andrew Taylor Still. As a leading health sciences university, ATSU is comprised of two campuses (Kirksville, Mo., and Mesa, Ariz.) on more than 200 acres with six prestigious schools. The culturally rich learning environments include residential and online healthcare related graduate degrees as well as community-based partnerships worldwide. ATSU has more than 1,300 employees dedicated to its not-for-profit mission and an average annual enrollment of over 3,100 students from 35 countries.

ATSU is renowned for its preeminence as a multidisciplinary healthcare educator. The University is focused on integrating the founding tenets of osteopathic medicine and the advancing knowledge of today's science. ATSU continually earns distinctions as the graduate health sciences university with best-in-class curriculum and a community outreach mission to serve the underserved. The University has a rich history of leadership in both healthcare education and correlated research.

ATSU instills within students the compassion, experience and knowledge required to address the whole person and shape healthcare in communities where needs are greatest. Inspired to influence whole person healthcare, ATSU graduates contribute to the future of integrated care while also leading with a selfless passion in the communities they serve.

Find Us
5850 E. Still Circle
United States
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