A.T. Still University's Arizona School of Dentistry & Oral Health (ATSU-ASDOH) invites applications for a non-exempt post-doc program coordinator on the Mesa, Arizona campus. This position reports to the Associate Dean, Advanced Education & Strategic Partnerships. The post-doc program coordinator supports day-to-day activities and functions of the Advanced Education in General Dentistry (AEGD) residency program and residents within NYU Langone’s Central Arizona region.

• Serves as the Primary Institutional Liaison for all incoming and prospective AEGD residents.
• Provides administrative support to faculty and staff in the Advanced Care Clinic (ACC).
• Primary Institutional Liaison for all incoming and prospective AEGD residents.
• Assist with organization of recruitment and enrollment of residents 
• Coordinates curriculum for resident orientation at the direction of Clinical & Educational Director faculties for each program.  
• Assist faculty in monitoring resident progress for program completion and certification.
• Distribute NYU Langone Resident Clinic manual, ASDOH Clinic  Policy and Procedure Manual to residents with onboarding materials.
• Manage payroll for all central AZ residents via NYU Langone website.
• Record and track AEGD residents’ time off for medical, CE and vacation, reporting to NYU, and updating Axium appointment book with time off.
• Track and report all resident incidents and exposures.
• Create and maintain activities log of the AEGD program as required by CODA.
• Schedule meetings and room bookings as related to faculty, residents, students and administration of the ACC, along with preparation of meeting documents as needed.
• Compile agenda, record and distribute the minutes of AEGD and ACC meetings.
• Keep the ACC directors & Triton team apprised of pertinent resident scheduling changes.
• Oversee allocation of annual budget for the educational, resident-related activities, i.e. orientation, interviews.
• Work with faculty to schedule lunch and learns, and make arrangements for the food.
• Act as Administrative assistant to the Associate Dean, Advanced Education & Strategic Partnerships, and ACC directors, including maintaining multiple calendars and general correspondence.
• Manage the Google calendar for AEGD program.
• Oversee the Google calendar for the Northwestern Mutual conference room, receiving and booking all incoming requests.
• Write detailed, accurate communication, including memorandums, letters and reports concerning the program. 
• Input AEGD resident schedules in New Innovations.
• Maintains student rotation info in Axium, per the rotation and rainbow calendars of the Clinical Education office.
• Assist with reviewing faculty calendar in Axium for accuracy.
• Assist with travel arrangements as requested – traveling ASDOH faculty, visiting lecturers, and internal faculty.
• Coordinate with AEGD faculty to compile and distribute lecture and Regional Day schedules. 
• Manage and maintain records related to the AEGD program.
• Frequent communication with NYU administration regarding AEGD program. 
• Check the e-fax assigned to ACC daily and distributes faxes per protocol.
• Retrieve ACC mail from the bin and deliver to appropriate personnel.  
• Assist with records copy and release for ACC patients.
• Provide clerical support as needed to ACC department and faculty.
• Act as back up to the ACC and Orthodontic deposit process.
• Send monthly invoices for laundry to ASDOH Operations after reviewing for accuracy.
• Prepare and submit vendor payment purchase order (PO) requests.
• Other duties as assigned.

• At least three years' strong administrative background with project management experience.
• Calendar coordination and event planning a plus.
• Communication, writing, computer, and organizational skills required.
• Must have independent problem solving skills and the ability to deescalate in a conflict or confrontation.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date.