Accounting Associate, School of Medicine Service Centers
School of Medicine, Stanford, California, United States

Schedule: Full-time
Job Code: 4440
Employee Status: Regular
Grade: G
Requisition ID: 92349

School of Medicine is seeking an Accounting Associate to provide accounting and finance-related support for the Beckman Service Centers https://med.stanford.edu/beckman/service-centers.html, Cryo EM Service Center and Transgenic https://sites.slac.stanford.edu/cryo-em, Knockout and Tumor model Center (TKTC) https://med.stanford.edu/tktc.html.

The Beckman center, TKTC and Cryo EM service centers are part of our world class collection of scientific service centers supporting Stanford's academic mission by providing access for investigators to instruments, advanced technologies, services, and expert consultation.

Reporting to the Senior Financial Analyst, the Accounting Associate is responsible for handling an array of accounting and financial tasks. This is an excellent opportunity to be a part of a friendly, dynamic team of research scientists and staff supporting School of Medicine faculty, staff, and scientific service centers. The ideal candidate is a proactive self-starter with a “can-do” attitude, and who is resilient and resourceful in adapting to new tasks and changing circumstances.

Duties include:

• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
• Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
• Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
• Resolve transactional inquiries, escalate broader issues.
• Respond to transactional inquiries from client groups.
• May be responsible for p-card administration, processing, travel cards and expendable reimbursements.
• May establish accounts in financial systems; prepare invoices.
• Participate in new initiatives, as needed such as user testing.
• Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

Bachelor's degree in accounting, business administration or similar field preferred.

EDUCATION & EXPERIENCE (REQUIRED):

High School diploma or equivalent and two years' work experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Knowledge of basic accounting procedures.
• Ability to operate computerized office applications and accounting systems.
• Ability to clearly and effectively communicate information to internal audiences and client groups

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
• Occasionally write by hand, twist, bend, stoop and squat.
• Rarely stand, walk, reach or work above shoulders and use a telephone.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

May work extended hours during peak business cycles.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy



To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/2673777

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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