Business Officer

Date Posted: 11/24/2021
Req ID: 19171
Faculty/Division: UofT Scarborough
Department: UTSC:Dept-Historical & Cultural Studies
Campus: University of Toronto Scarborough (UTSC)

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Historical and Cultural Studies at the University of Toronto Scarborough is a vibrant department organized into distinct disciplinary and interdisciplinary areas of study. Working alongside faculty, a team of dedicated staff members provide administrative services and support the daily operation of a department that is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging student experience.

The Department of Philosophy is a small and dynamic department where students enjoy getting to know outstanding faculty members who bring their cutting-edge research to their teaching.


Your opportunity:

Under general direction of the Chairs, the Business Officer provides a wide range of financial and administrative services to the Departments of Historical Cultural Studies (60%) and Philosophy (40%).

Duties include managing and overseeing all financial budgets for both Departments; reconciling financial statements; monitoring research grants; preparing all payroll forms for processing, preparing complex reports, and managing the tracking and recovery of charges. The Business Officer acts as liaison between faculty and the Chairs on administrative matters, interpreting University and UTSC policies and procedures. The incumbent has a leadership role in departmental administration, supervises and directs a group of staff, manages space usage, plans and coordinates workflow of the Departments, reviews the administrative operation and develop and implements new and improved methods.


Your responsibilities will include:

• Forecasting, planning and monitoring multiple complex budgets
• Analyzing financial trends and preparing analytical reports and forecasts for management decision making
• Planning and overseeing short and long range activities that support financial administration
• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Preparing budget variance reports
• Administering accounts for restricted funds
• Developing and maintaining procedures for the use of space and equipment
• Directing the activities of a group of staff-appointed employees.
  

Essential Qualifications:

• Bachelor's degree and a professional accounting certification or in the final stages of certification and/or an equivalent combination of education and experience
• Four years of related financial and administrative management experience
• Demonstrated experience supervising staff is required
• Demonstrated experience with monthly statement reconciliation, budget preparation, forecasting & analysis, reports generation, cost recovery, and financial management
• Must have well-developed accounting, budgeting, forecasting, financial and administrative management skills
• Strong proficiency in MS Office Suites and Financial Information Systems with the ability to develop and produce complex statistical and/or financial reports
• Excellent oral and written communication skills with the ability to communicate information in an effective, concise and tactful manner, both orally and in writing. Must be able to negotiate with outside vendors and internal senior administrators
• Demonstrated ability to accurately interpret and apply guidelines, procedures, and regulations in a variety of situations
• Must be able to work independently, as well as part of a team to support the administration of the department
• Demonstrated initiative, flexibility and attention to detail
• Excellent analytical, decision-making and interpersonal skills
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):

• In depth working knowledge of University of Toronto’s policies and procedures and sound working knowledge of AMS, including Financial Information System (FIS) and Human Resources Information System (HRIS)
• Experience interpreting and applying the University’s Guide to Financial Management
• Experience as a senior member of an administrative team dealing with faculty and academic matters

To be successful in this role you will be:

• Accountable
• Meticulous
• Multi-tasker
• Organized
• Problem solver
• Self-directed

NOTE: This is a 8 month TERM opportunity to August 2022. A full job description is available upon request from the UTSC HR Office.

Closing Date: 12/04/2021, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 14 -- $79,404 with an annual step progression to a maximum of $101,547. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Job Segment: Equity, Payroll, HR, HRIS, Information Systems, Finance, Human Resources, Technology