Job no: 519118
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Administrative/Professional, Office/Clerical, Veteran's Preference Eligible
Department:28060000 - VM-COMP, DIAG & POP MEDICINE

Classification Title:

Program Assistant

Job Description:

Provide administrative support to the Assistant Dean for Diversity, Equity, and Inclusion, including, but not limited to:

• Assist with planning, development and implementation of programs and projects surrounding the topics of multiculturalism, diversity, inclusion, and access.
• Assist with maintaining the calendar for the Assistant Dean, screening phone calls, planning and coordinating meetings, scheduling/coordinating visits of guest speakers, and organizing arrangements for participants in any programs coordinated by the Assistant Dean.
• Support training efforts including managing registration and coordinating certificate programs.
• Prepare and disseminate correspondence and, when appropriate, prepare responses and/or draft or edit correspondence for the Assistant Dean’s consideration.
• Assist with the preparation of reports, presentations, charts, and other materials, as necessary.
• Coordinate recruitment and professional development trips.
• Coordinate with the Assistant Dean to administer the annual budget. Monitor expenditures and maintain fiscal records.
• Keep the Assistant Dean informed of events and matters related to the DEI office and projects.
• Assist with maintaining confidential records and communications.
• Assist with the management of calendars of DEI activities in and outside the College of Veterinary Medicine.

Provide administrative support to the Precollegiate Programs, including, but not limited to:

• Assist with the planning, development and implementation of preK-12 programs and services (e.g., Gator Vet Camp, Vet Start Mentoring Program, and This Is How We ROLE).
• Assist in the planning, development and implementation of outreach programs and projects.
• Assist with developing materials for marketing the veterinary profession to elementary, secondary, and postsecondary students.

Provide support to the office procedures and operations along with other duties as assigned by the Assistant Dean of DEI and Director of Community Engagement and Diversity Outreach.

Expected Salary:

Commensurate with education and experience

Minimum Requirements:

Bachelor's degree; or an equivalent combination of education and experience.

Preferred Qualifications:

• Master’s degree in Higher Education Administration, Student Personnel Administration, Counseling, Social Justice Education, or related field preferred.
• Demonstrated work experience in the area of diversity, inclusion and social justice.
• Demonstrated programming and event planning experience.
• Proficient using Microsoft Office 365 (Word, Excel, PowerPoint, Teams).
• Strong communication and problem-solving skills.
• Demonstrated ability to respectfully work with people from different backgrounds, experiences, races, ethnicities, genders, sexual orientation, and perspectives.
• Demonstrated ability to work effectively with a variety of constituencies and publics, individually and in groups.
• Ability to organize and work independently on programmatic assigned tasks.
• Must enjoy working with animals.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and list of references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required:No

Advertised: 23 Nov 2021 Eastern Standard Time
Applications close: 07 Dec 2021 Eastern Standard Time