Catering Coordinator/Event Supervisor
- Employer
- Middlebury Institute of International Studies at Monterey
- Location
- Middlebury, VT
View more
- Administrative Jobs
- Academic Affairs, International Programs
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
No
Title:Catering Coordinator/Event Supervisor
Posting Number:S01641
Full-Time/Part-Time:Full-time
Typical Hours Per Week:40
Regular, Temporary or Term:Regular
Benefits Eligible?:Yes
Hourly/Salaried:Hourly
Grade:OP3
Hiring Minimum:$16.00
Department:Dining Services
Location:Middlebury, VT Campus
Hire contingent upon successful completion of the following post-offer screening:Criminal Background Check
Position Summary:New hires for this position will be eligible for a $750 sign-on bonus at the completion of 180 days of employment
Coordinates and manages incoming catering orders. Tracks and implements updates as requested. Communicates with and supports customers while upholding our policies and procedures outlined in Catertrax and on our web page. Communicates with Catering delivery and Catering Chef and food production team to keep expectations current.
Schedules, supervises and prepares staff for all catered events.
Flexibility with both schedule and duties is essential.
Specific Responsibilities – to be allocated between two positions by Catering Manager
Offer is contingent upon successful completion of a criminal background check.
• Become proficient in CaterTrax (our online ordering system).
• Uses 25 Live Pro (scheduling system) to support timely and accurate scheduling of deliveries and staffing
• Responsible for front-of-house presentation and supports drivers/stewards with accurate preparation for events
• Hires, schedules and trains front of house (wait, bar and bussing) staff as necessary with support of catering manager
• Maintains training and performance records for On-call staff and provides feedback and discipline as necessary.
• Maintains PCI and DLC compliance records for on call staff
• Maintains Middlebury College Driver’s License and participates in the maintenance and inspection of all catering vehicles
• Responsible for complete front-of-house operations at catered event to ensure that procedures are being followed and standards of sanitation, service and presentation are maintained.
• Communicates with Catering manager to finalize and implement event details and expectations in order to deliver high level food quality and service.
• Coordinates and manages timing of service and event flow with back of the house and guests
• Responsible for communicating changes to management and production staff
• Communicates with Catertrax support for program updates
• Submits and follows through on all liquor license requests
• Maintains accurate historical records for payment counts, usage, correspondence and other valuable data
• Supports catering team FOH and BOH and laundry and bakeshop with communication
• Promotes positive public relations and communication
• Orders supplies and equipment and follows up with repairs or maintenance as needed
• Provides productive feedback to inspire improvement and growth within the department.
Performs other duties as assigned to assist the department in obtaining and maintaining its mission.
Flexibility with both schedule and duties is essential.
Associate’s degree in food service or equivalent experience in food services or catering. Leadership experience is critical.
Knowledge, Skills and Abilities:Computer and office equipment proficiency required.
Knowledge of MS Word, Office, Oracle HCM, Excel,web site management skills, Catertrax and 25 Live pro preferred.
Must gain and maintain VT DLC (Department of Liquor Control) certification, Middlebury College drivers license (van, gator and box truck), and PCI compliance.
Collectively 3-5 years prior experience in food services or catering and administrative experience required
Physical Demands:Must be able to lift repeatedly 20 – 40 pounds, loading and unloading truck, pushing, pulling, lifting and climbing may be required. Full days of administrative and planning duties will be required
Open Until Filled:No
Special Instructions to Applicants:Offer is contingent upon successful completion of a criminal background check.
COVID-19 vaccinations are required prior to employment
Organization
Working at Middlebury Institute of International Studies at Monterey
Middlebury Institute of International Studies at Monterey, a graduate school of Middlebury College, provides international professional education in areas of critical importance to a rapidly changing global community, including international policy and management, translation and interpretation, language teaching, sustainable development, and non-proliferation. We prepare students from all over the world to make a meaningful impact in their chosen fields through degree programs characterized by immersive and collaborative learning, and opportunities to acquire and apply practical professional skills. Our students are emerging leaders capable of bridging cultural, organizational, and language divides to produce sustainable, equitable solutions to a variety of global challenges.
In 2010, the Institute became a graduate school of Middlebury College. Middlebury is known worldwide for its leadership in undergraduate language instruction and international studies, and features both summer language immersion programs and Schools Abroad in 16 countries and 37 cities around the globe. Middlebury is also home to the oldest environmental studies program in the nation.
Monterey and Middlebury share much more than a common interest in cross-cultural communication and the environment, though—we share a commitment to making a difference in the world, and are building a truly global network of programs for future leaders in areas from translation and interpretation to environmental policy, economic development to language education, conflict resolution to sustainable business.
Middlebury Institute of International Studies at Monterey offers graduate programs that prepare innovative professionals to provide leadership in cross-cultural, multilingual environments. Practical skills, collaborative processes, and innovative approaches are defining features of a Monterey Institute education. The Institute’s unique "Monterey Way" learning model ensures that students are learning through firsthand experiences in more than one language. Middlebury Institute of International Studies at Monterey learners are problem solvers and process masters, building sustainable, equitable solutions for a global community through our interdisciplinary blend of business, policy, and language.
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