Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine Department of Anesthesiology

HR Professional (HR Generalist)

Position #00791471 – Requisition #23844

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

Anschutz Campus – Exemptions are allowed for medical or religious reasons.Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Anesthesiology has an opening for two full-time University Staff (unclassified) HR Generalist position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

University Position Description:

Jobs in this career family provide the management of human capital.  Functions include providing advice and guidance to managers and employees, and performing functions including strategic planning and analysis, compliance with policies and laws, employment and compensation, job evaluation, performance and leave management, employee training/development, reward and recognition, employee relations, affirmative action, benefits, employee records/information, and payroll.

Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability, and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying, and sharing knowledge directly related to a professional field.  Work is performed fully independently.

Position Emphasis:

The Department of Anesthesiology has two openings for a full-time University Staff (unclassified) Human Resources Generalist. One selected HR Generalist will be responsible for supporting the human resources needs and functions of the Department of Anesthesiology, with focus on the Adult Clinical, Education, and Research missions of the Department. Another selected HR Generalist will support the human resources needs and functions of the Division of Pediatric Anesthesiology. The positions will work as part of the Department of Anesthesiology’s People Operations team and will provide cross-team coverage in the area of Human Resources, Payroll & Compensation, and Faculty Affairs. Both HR Generalists will be responsible for serving as back-up to one another on an as-needed basis.

Supervision Received:

The Department of Anesthesiology’s HR Generalists will report directly to the People Operations Director. The HR Generalist supporting the Division of Pediatric Anesthesiology will be expected to work closely with the Department’s Pediatric Division Administrator. Both HR Generalists are expected to collaborate, as appropriate, with the Payroll & Compensation Specialist, HR Shared Services Liaisons, Employee Engagement & Faculty Affairs Lead, the Faculty Affairs & Recruitment Coordinator, and the Director of Finance and Administration.

Supervision Provided:

The Department of Anesthesiology’s HR Generalists will not provide any direct supervision to other employees.

Duties and Responsibilities:

Overall responsibilities:

Work closely with leadership in each unit, as appropriate (Adult Clinical, Division of Pediatric Anesthesiology, Education, and Research), under the direction of the People Operations Director, to ensure all HR needs are being met regarding recruitment, hiring, onboarding, personnel management (FTE changes, FMLA, etc.), resignations and terminations, etc. Collaborate with HR Shared Services (HRSS) to ensure timely processing of Department HR transactions/requests including but not limited to: position creation, staff recruitment, hires, letters of offer, promotions, resignations/terminations, leave payouts, FTE changes, etc. for all faculty and staff, including Denver Health, VA, and volunteer clinical faculty. Ensure hospital and CU Medicine credentialing is completed in a timely manner for faculty start dates; monitor the process from start to finish, in conjunction with HRSS; liaise with other Departmental staff for required documentation for the credentialing process In conjunction with the People Operations Director, Vice Chair of Diversity, Equity, and Inclusion, and other Department leadership, assist in the execution and implementation of DEI initiatives specific to the Department of AnesthesiologyAssist appropriate Department units with the data entry and completion of annual salary setting process on an annual basisAssist in the execution, maintenance, and tracking of faculty administrative roles and applicable stipends, time, and/or funding; ensure appropriate recruitment requirements are followed for each faculty administrative roleResponsible for creating, presenting, and implementing process improvement initiatives, when requested by department leadership, for various HR processes to improve efficiency, effectiveness, and tracking; research and implement the use of technology/tools for necessary improvementsMaintain, in accordance with campus standards, personnel files of current and past regular faculty members, clinical faculty members, exempt professionals, classified staff, postdocs and CU Medicine staff.Assist the People Operations Director with employee training and development initiatives for staff and facultyCommunicate and collaborate as needed with faculty and staff in the Department, Division of Pediatric Anesthesiology, University HR, external entities, and affiliates regarding HR issues.Provide HR support to leadership, management, faculty, and staff.Remain current and up to date on all State, University, HR, Research, and Faculty Affairs policies and communicate changes as necessary to department leadership and staff.Perform other duties as assigned.

Recruitment:

Run full-cycle recruitment for Department and Division staff Draft University staff job descriptions for new staff positions and update and/or revise current staff job descriptions as needed Collaborate with HRSS to post staff positions for recruitmentLead search committees through staff recruitment process to include creation and communication of a Search Charge, applicant review, interviews, and reference checkingWork with the People Operations Director regarding creation and communication of job offer to selected applicant, ensuring appropriate University processes are followed Collaborate with HRSS to process new hire paperwork Responsible for onboarding University staff Work closely with the Department’s Employee Engagement & Faculty Affairs Lead and the Faculty Affairs & Recruitment Coordinator for all faculty recruitment; assist the Faculty Affairs & Recruitment Coordinator with drafting and posting faculty positions for recruitment and finalizing letters of offer for new faculty hires; work with the Faculty Affairs & Recruitment Coordinator to ensure timeliness and completion of all documentation and requirements for faculty onboarding.

FMLA:

Serve as point of contact for FMLA requests for appropriate Department unitInitiate FMLA paperwork with HRSS Track FMLA and leave usage for employees approved for FMLA, following Federal, State, and University laws and policiesEnsure appropriate processes and documentation is completed for employees who exhaust their leave and/or their FMLAReview FMLA/leave balances monthly and provide updates to the Payroll & Compensation Specialist, Data and Analytics Coordinator, and other leadership as appropriate for affected operational and payroll processes.

Payroll:

Review and approve monthly leave transactions, entered by the Payroll & Compensation Specialist, for specified Departmental units In accordance with the Payroll & Compensation Specialist, through a checks and balances system, ensure all monthly variable pay is uploaded and approved by the CU Medicine and SOM Deadlines; reconcile monthly and bi-weekly payrollEnsure Department units are following University and Department leave policies through leave reconciliation and approval processes Serve as cross coverage/backup on an as-needed basis for the Payroll & Compensation Specialist to ensure all payroll deadlines are met; during particularly busy months for payroll, assist the Payroll & Compensation Specialist with payroll items, as needed.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Qualifications
Minimum Qualifications:

Bachelor’s degree in business, higher education administration, social sciences, behavioral sciences or a directly related field from an accredited institution. Two (2) years of experience working in Human Resources

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Required: Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

Related experience working in an academic medical center Experience executing HR processes specific to faculty Proficiency in PeopleSoft Human Capital Management (HCM)Experience processing FMLA from start to finish for employees

Knowledge, Skills, and Abilities:

Ability to analyze, interpret, and evaluate a broad range of laws, rules, and regulations in order to exercise good judgment in applying them to human resource challenges.Knowledge of the professional standards, concepts, and practices of recruitment and selection, employee relations, or organizational development and human resource policy.Ability to communicate effectively, both in writing and orally, including public speaking. Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.Demonstrated commitment and ability to advance diversity and inclusion.Ability to maintain a high level of confidentiality while working with sensitive information.Attention to detail when dealing with complex processesIndependent judgment, critical thinking, analysis and self-directed work.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $49,681 - $58,000.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Job Category: Human Resources
Primary Location: Aurora
Schedule: Full-time
Posting Date: Nov 22, 2021
Unposting Date: Ongoing