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Administrative Assistant (Advanced)

Employer
University of North Carolina at Greensboro
Location
Greensboro, NC

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Job Details

Requisition Number:

S2307

Position Number:

998362

Position Classification Title:

Administrative Support Associate

Functional Title:

Administrative Assistant (Advanced)

Position Type:

Staff

University Information:

UNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master’s and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on Facebook, Twitter, and Instagram.

Primary Purpose of the Organizational Unit:

The UNCG School of Theatre educates and trains students as professional artists in performance, design and technical production, theatre for youth, and theatre education. Our rigorous BA, BFA, and MFA programs produce exemplary theatre artists with the knowledge, skills, and vision to work professionally in the performing arts. Our annual production season includes four mainstage productions in the Taylor Theatre; three to four productions in the Pam and David Sprinkle Theatre, our studio black-box/arena theatre; and the spring regional tour of the North Carolina Theatre for Young People.

About the School of Theatre — Our performance faculty offers practical experience and training in specializations such as the Alexander Technique, contact improvisation, and the training schools of Michael Chekhov, Sanford Meisner, Catherine Fitzmaurice, among others. Our design and technical production faculty and staff provide extensive professional experience and training in scene, lighting, sound, and costume design including specialties in mask-making, welding, CAD design, and much more. The School of Theatre also offers training in theatre education, theatre for young people, and provides opportunities for developing skills in marketing, ticketing, and front of house operations.

As a member of numerous national theatre organizations, including USITT, SETC, TCG, and AATE, the School of Theatre offers a rigorous theoretical and practical education, along with valuable opportunities for students to network with theatre professionals and showcase their own work. Theatre students enjoy continuous opportunities to meet, learn from, and engage with leading industry professionals with guest artists. A range of professional workshops, masterclasses, presentations, and class visits keep our students abreast of the latest developments and techniques across the industry and further enhance their prospects for a wide range of careers.

Our students graduate well-equipped to embrace and create opportunities in performance and production in theatre, film, and television—as actors, writers, directors, stage managers, designers, sound engineers—and business operations. Other students harness their passion for performance and learning to become teachers across all education levels, preparing the next generations of young artists and theatre-goers.

The School of Theatre is committed to creating and developing a diverse, engaged, artistically well-balanced body of future theatre professionals, performers, and teachers. Our mission is to nurture our students’ dreams, enhance their talents, and help them to turn passion into purpose, on and off the stage.

Position Summary:

The primary function of the Administrative Support Associate (Advanced) position is Administrative support for the School of Theatre Director, providing Human Resource support, handling student success including recruitment, enrollment management, and general office management for the School of Theatre.

Minimum Qualifications:

HIGH SCHOOL DIPLOMA OR EQUIVALENCY; OR DEMONSTRATED POSSESSION OF THE COMPETENCIES NECESSARY TO PERFORM THE WORK.

Preferred Qualifications:

1. Two (2) years of Administrative Assistant experience in a university setting or professional equivalent.
2. Experience working in student success and/or recruitment settings.
3. Experience working with diverse populations.

Alternate Option:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to Applicants:

Applicants must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail for your qualifications to be considered.

Applicants are required to upload the following documents with their electronic application:

  • Resume
  • Cover Letter
  • List of References


Applicants are required to upload a list of references of at least three (3) professional references that includes:
  • Name
  • Company Name
  • Type of reference (Professional, Supervisor, Colleague, Academic or Personal). One (1) of those references will need to be a current or previous supervisor.
  • Email Address
  • Contact Phone Number
Applications are not successfully submitted until an online confirmation number has been received at the end of the application process.

Recruitment Range:

$35,621-$39,000

Org #-Department:

School of Theatre - 12222

Work Hours of Position:

8 A.M. - 5 P.M., Monday - Friday

Number of Months per Year:

12

Job Family:

Administrative & Managerial

Career Banded Title:

Administrative Support Associate

Open Date:

11/22/2021

Close Date:

12/15/2021

FTE :

1.000

FLSA:

Non-Exempt

Salary Grade Equivalency:

61

Key Responsibility:

School of Theatre Administrative Assistant

Essential Tasks:

Serve as the Administrative Assistant to the School of Theatre Director. Provide support to the School Director by managing their calendar and scheduling meetings, keeping track of deadlines/reminders and attending meetings, and recording notes/minutes as assigned. Schedule all PMP annual appraisals with the School Director in coordination with supervisors and schedule workload and Faculty Annual Review meetings with the Director. Update and maintain the contact lists. Provide support related to Alumni engagement and Advancement opportunities. Events Coordination for the School of Theatre which may include UNCG/CVPA open houses, commencement, and other school wide events. Assist the Director with correspondence as needed. Locate and assemble information for various reports including the review and update to the Instructional Analysis report, support and preparation for reaccreditation, annual HEADS report and U/RTA application, and other reports as needed.

Key Responsibility:

Human Resource/Personnel Support

Essential Tasks:

Work closely in support of search committees in drafting and posting new position announcements. Job search paperwork including posting of ads. Review and help manage itineraries of campus visit interview candidates. Provide onboarding for student employees, new faculty, and staff. Provide School of Theatre directory maintenance and keep the website administrator and theatre manager updated each semester. Departmental support in the Faculty Success/Activity insight program related to both the Director and Peer Review committees’ parts of Annual Review, Reappointment, Promotion and Tenure, Post Tenure Review. Manage Class Climate Report for the School which includes uploading Class Climate Report and Classroom Observation Report.

Key Responsibility:

Student Success/Enrollment/Recruitment

Essential Tasks:

Provide assistance with departmental recruiting efforts. Update the School of Theatre listservs each semester and maintain updates as needed using Banner, Grouper, etc. Provide oversight of course scheduling procedures and deadlines in consultation with the area coordinators. These are to include classroom assignments and graduate student assignments when submitting semester course schedules as per UNCG policy. Work with Argos by pulling data that includes advising codes, class rosters, etc. Handle faculty and graduate student credentialing process. Work with incoming graduate students by providing welcome letters, assisting with I9 process, office assignments, identifying their coordinators, work sessions, and other miscellaneous new student requirements.

Key Responsibility:

Office Manager

Essential Tasks:

Serve as the office manager for the School of Theatre. Responsible for ordering office supplies and initiating Facilities and Housekeeping work orders which includes telephones/Teams, office equipment, and keys. Oversee accident reports or claims. Serve as the receptionist to the School of Theatre greeting students, faculty/staff, and guests to the school.

Competency:

Communication - Verbal

Competency Description:

Applies knowledge of programs, policies, and procedures to interpret and communicate information to meet specific needs of staff and clients. Demonstrates the ability to work with confidential and sensitive information.

Competency Level:

Advanced

Competency:

Communication - Written

Competency Description:

Independently composes letters, memos, and reports requiring research and presents data accurately to support findings. Responds to inquiries, which require written explanation or interpretation of established policies, procedures, and programs. Reviews sensitive materials and edits content constructively.

Competency Level:

Advanced

Competency:

Work Coordination

Competency Description:

Facilitates flow of work throughout a dynamic work unit. Coordinates and directs the office support activities and manages a wide variety of records, reports, and files. May develop new processes or procedures relevant to the support needs of the office.

Competency Level:

Advanced

Competency:

Knowledge - Program

Competency Description:

Applies substantive knowledge of program policies and procedures that effect operations. Applies program knowledge to client situations; applies knowledge of program content and services in the analysis of information and decision-making.

Competency Level:

Advanced

Competency:

Information/Records Administration

Competency Description:

Records, compiles, and summarizes data using established format. Compiles and organizes information from different sources to develop reports and data.

Competency Level:

Journey

Competency:

Office Technology

Competency Description:

Selects, understands, and fully applies features of a variety of software programs, machines, or office equipment that will produce the desired results.

Competency Level:

Journey

Competency:

Problem Solving

Competency Description:

Assesses and may resolve unprecedented problems that require research and review of policy and procedures. Applies judgment for problem resolutions based on delegated authority from supervisor.

Competency Level:

Journey

Physical Effort:

Hand Movement-Repetitive Motions - f, Hand Movement-Grasping - f, Finger Dexterity - f, Reading - c, Writing - f, Eye-hand coordination - f, Hearing - c, Talking - c, Standing - f, Sitting - o, Walking - o, Lifting-0-30 lbs. - o

Work Environment:

Inside - c

Organization

UNCG at a Glance

Founded in 1891, The University of North Carolina at Greensboro is the largest and most diverse state university in the Piedmont Triad. Standing apart from other universities, the UNCG community is joined together by a shared value: We define excellence not only by the people we attract, but by the meaningful contributions they make. 

With more than 19,400 students and 2,500 faculty and staff, UNCG is the largest state university in the Piedmont Triad and has an annual economic impact of more than $1 billion. The campus has grown to include 30 residence halls and 30 academic buildings on 210 acres.

UNCG takes pride in being a learner-centered public research university. The College of Arts & Sciences and seven professional schools offer 79 undergraduate majors, 65 master's programs and 30 doctoral programs.

The university holds two classifications from the Carnegie Foundation for the Advancement of Teaching, as a “research university with high research activity” and for “community engagement” in curriculum, outreach and partnerships. More than $35 million in grants and contracts for research and creative activity are awarded to faculty members annually. Among the most prominent of UNCG's research initiatives are the Gateway University Research Park and the Joint School of Nanoscience and Nanoengineering. Both are partnerships with North Carolina Agricultural and Technical State University.

Globalization of the curriculum has expanded opportunities for international education, through new programs such as the UNC Exchange Program and the Lloyd International Honors College. In addition, innovative signature programs such as Building Entrepreneurial Learning for Life (BELL), Communication Across the Curriculum, Undergraduate Research and Freshman Seminars enhance the student experience.

As a cultural leader, UNCG offers concerts, lectures, dance and theater performances, exhibitions at the internationally known Weatherspoon Art Museum and readings by nationally known authors. In athletics, Spartan teams compete in nine women's and nine men's sports in Division I of the National Collegiate Athletic Association. With ethnic minority students making up 26 percent of the student body, UNCG is the most diverse of the UNC system's historically white campuses.

Although much has changed, some things remain the same. The university motto — “Service” — continues to be a guiding principle put into practice through all aspects of university life.

UNCG Schools and College of Arts & Sciences

The University's Academic Affairs Division consists of seven academic schools, the College of Arts & Sciences, the Graduate School and the Lloyd International Honors College. The names below are the ones currently in use. In some cases, the names have changed since the academic units were founded. The schools and their dates of establishment are: Graduate School 1921-22;College of Arts & Sciences 1969, Lloyd International Honors College 2005, Joint School of Nanoscience & Nanoengineering 2007, Joseph M. Bryan School of Business & Economics 1969, School of Education 1921, School of Health and Human Sciences 2011, School of Music, Theatre and Dance 2010, and School of Nursing 1966.

Achievements & Accolades

UNCG is garnering national attention and awards for its challenging academic programs, supportive environment and engaged community. Take a look at some of our latest accomplishments and meaningful contributions on campus, in the community and around the globe. Curious about more accolades, achievements, our student body, faculty and staff excellence and other signs of our success? Find out more at UNCG Now: http://newsandfeatures.uncg.edu/

Challenging Academic Programs

U.S. News & World Report ranked three UNCG online programs among the best in the nation in the 2015 list of Best Online Programs.

UNCG’s slate of online programs has earned a top 10 ranking for affordability from BestColleges.com.

The graduate program in the Department of Human Development and Family Studies has earned a Top 10 ranking by the The HDFS Report.

Supportive Environment

UNCG is a Military Friendly School for the fourth straight year, putting it in the top 15 percent of colleges and universities nationwide that are doing the most to support veterans and ensure their success.

UNCG is ranked among the best colleges for your money nationwide by College Factual, a new site that guides students through the college selection process.

The Education Trust singles out UNCG among the nation’s universities for its success at closing the gap in graduation rates between black and white students.

Engaged Community

For the fifth year in a row, UNCG has earned the “Tree Campus USA” designation for promoting healthy trees and encouraging the spirit of conservation. 

UNCG’s innovative dynamic mailbox system has been honored as one of University Business Magazine’s Models of Efficiency.

For the eighth consecutive year, UNCG is highlighted on Washington Monthly’s list of American universities that contribute most to the public good.

Careers at UNCG

UNCG is committed to the creation of an inclusive, collaborative and responsive university by attracting, retaining and developing a diverse community of talented individuals in support of the university's mission.

Company info
Website
Telephone
336-334-5009
Location
723 Kenilworth Street
Greensboro
NC
27402
US

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