Administrative Assistant (Technical Craft Specialist B)

SCL00273

Reporting to the Department Head, the Technical Craft Specialist B provides full support in a wide range of administrative support for the College’s Nursing Department. This position prepares and processes a variety of forms and reports, maintains the department calendar, monitors budget expenditures, and assists in the collection of data needed for departmental planning and decision-making. The position also provides assistance to nursing students, nursing faculty, and student applicants for the Nursing program.

• Assist the Department Head in the execution of specific priorities based on departmental/divisional goals and objectives.

• Deliver quality customer services to both internal and external constituents in a professional, helpful and courteous manner.

• Provide clerical support to the department for various special projects, within established timelines and ensure accurate and full completion in a timely and efficient manner.

• Assist in the collection, data entry, reporting, and organization of statistical information required for Division decision-making and planning.

• Monitor expenditures, process budget documents, and budget adjustments, and pay invoices.

• Prepare, process, and/or monitor a variety of forms, records, schedules, reports, and other documents related to administrative functions of the office.

• Collaborate with department and division leadership, and other faculty and staff, as directed.

• Maintain calendar, make meeting/travel arrangements, coordinate presentations and provide general clerical support for the manager.

• Assist the Skills Lab Coordinator in maintaining lab supplies.

• Work with current and potential nursing students to resolve issues.

• Coordinate and supervise the workflow for Nursing student workers.

• Other duties as assigned.

• High School diploma required.

• Minimum (7) seven years’ experience in a progressively responsible administrative support position required.

• Strong organizational and time management skills required.

• Demonstrated proficiency in Microsoft Office required.

• Strong verbal and written communication skills required.

• Ability to perform multiple tasks with changing priorities required.

• Experience with an enterprise-wide information system required.

• Good problem-solving and critical thinking skills required.

• Demonstrated excellence in customer service and professionalism to internal and external stakeholders (e.g. students, parents, faculty) in person, via the telephone and email required.

• Ability to use independent judgement and maintain confidentiality at all times required.

• An understanding of, and sensitivity to, the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college staff and students required.

• Associate’s degree preferred. Any and all degrees must be from a recognized institutional accreditor.

• Previous experience providing administrative support within higher education preferred.

Ellucian Banner preferred.

Main Campus

All College Employees must be fully vaccinated or have an approved exemption from the College and submit to regular COVID testing as an accommodation.


* Interested persons should complete an online application. * Cover letter of interest and resume REQUIRED. * Names and contact information of 3 professional references OPTIONAL. Review of applications will continue until the position is filled. Applicants must be legally eligible to work in the U.S. Community College of Philadelphia is an Affirmative Action, Equal Opportunity and Equal Access Employer. The College encourages applications from individuals from traditionally underrepresented groups.Required Testing:

Office Grammar & Spelling
MS Word
MS Excel

7

$18.78 - $23.90

06/21/2021

Classified

Full-Time