Description of Position
Hiring range $17.55 - $22.74/hr
Reporting to the Associate Dean of Prescott Valley, the Instructional Support Specialist will provide administrative support for the Allied Health Department and the Prescott Valley Center working with faculty, staff, and students, with activities related to instructional programs; will work with other college departments and community partners. Work hours to meet the needs of the facility.
Duties Include:
- Coordinates schedule building process for department/division- Acts as Purchasing Liaison- Administrative support for Division working with faculty, staff and students with activities related to instructional programs- Payroll processing for part time employees and adjunct faculty- Screens incoming calls and correspondence and responds independently when possible- Prepares agendas, notices, and minutes for meetings- Acts as custodian of department/division documents and records as well as assisting with paperwork/hiring of adjunct teachers- Composes and prepares confidential correspondence, reports, and other complex documents such as budget forms and expenditure information for the division- Makes travel arrangements for supervisor and/or other staff- Creates and maintains database and spreadsheet files.- Processes Allied Health program admissions applications and coordinates student onboarding with clinical sites- May perform departmental website maintenance- No lead or supervisory responsibilities; explains procedures and provides departmental information for use by others- Other duties as assignedMinimum Expectations & Requirements
- Associates degree- Two years of increasingly responsible office experience- OR equivalent combination of education/experience in office records and communications or a related field- Proficient in MS Office products to include Word, Excel, Power Point, and Outlook- Incumbents may be required to learn computer applications related to the area of assignment such as payroll, recruitment, registration, advising, etc)- Ability to work with confidential/sensitive information- Attention to detail on division paperwork (proof reading, problem solving)- Knowledge of division procedures- Willingness to become knowledgeable about program requirements and regulatory issues specific to Allied Health certificates and degrees- Ability to work in a busy office with frequent interruptions and distractions- Regular attendance is an essential job function as it demonstrates dependability towards the performance of job dutiesPreferred Skills & Abilities
- Bachelor's degree
- Work experience in a community college/higher education work environment.
