S07455P

SCL Facilities and Security Manager

Libraries-Special Collections

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

The UGA Libraries advance the University of Georgia’s mission by providing the best possible access to recorded knowledge, actively contributing to the success of students and faculty through teaching and research services provided in physical and virtual environments, exemplifying the University’s strategic priority to serve the people of Georgia and beyond, and upholding the University’s commitment to diversity and inclusion. A member of the Association of Research Libraries with 75 faculty librarians and archivists, 150 staff and nearly 200 student workers, the UGA Libraries receive more than three million visits per year on average and provide services at nine locations across the Athens campus, among them the Main Library, Miller Learning Center, Science Library, Special Collections Libraries, and Health Sciences Carnegie Library. The UGA Libraries offer nationally distinctive special collections related to Georgia’s history, politics, and public policy, and preserves one of the foremost media collections in public broadcasting. The UGA Libraries provide IT support for GeorgiA LIbrary LEarning Online (GALILEO), Georgia’s statewide virtual library initiative, and is home to the UGA Press and Georgia Review literary journal. Please visit libs.uga.edu for more information.

www.libs.uga.edu

External

TRS or ORP

Employee

Benefits Eligible

Full Time

M-F; 8 hrs/day; some evening and weekend work is required; and will be recallable for duty in 30 minutes to respond to after-hour emergencies or security issues.

$40,000 or commensurate with experience

11/19/2021

Yes

01/03/2022

Athens Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

The University of Georgia is a Federal Contractor as defined by Presidential Executive Order 14042 and subject to the requirement that Federal Contractors must ensure that all covered employees, including those working remotely, are fully vaccinated by January 4, 2022. You may be required to show proof of your fully vaccinated status at the time of your start date, or have received a medical or religious exemption from the fully vaccinated requirement at the time of your start date. For more information regarding the Federal Contractor fully vaccinated employment requirement please visit https://coronavirus.uga.edu/executive-order/ or call (706) 542-2222.

Facilities Management Professional

Exempt

Facilities

1.0

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Experience with building operations and support with advanced knowledge at UGA preferred; CPR and First Aid certification preferred

The Facilities and Security Manager is responsible to the Director of the Hargrett Library for managing and directing the facilities operations and building security of the Special Collections Libraries Building, which includes the Hargrett Rare Book and Manuscript Library, Richard B. Russell Library for Political Research and Studies, and Walter J. Brown Media Archives and Peabody Awards Collection. Job duties include planning, coordinating and monitoring building maintenance, environmental / safety regulation compliance, grounds maintenance, custodial support, organization of events, space assignments, etc. This position is responsible for building security, including monitoring alarm, security camera, and related systems. This position has budgetary responsibility for the facilities management program for the Special Collections Libraries Building. The Facilities and Security Manager is responsible for initiating and maintaining strong relationships with the directors, faculty and staff of the Special Collection Libraries as well as all levels of supervisors and employees with campus academic units and Physical Plant present in or with responsibility for the Special Collection Libraries Building. The Facilities and Security Manager will work closely with the Vault Manager and the Libraries’ Director of Development. The Facilities and Security Manager is expected to work at night and on weekends as needed, and to be recallable for duty in 30 minutes to respond to after-hour emergencies or security issues. Assignments are carried out under established policies and procedures and the employee should exercise quick, independent, and sound judgment and display initiative in applying resolution to emergency situations that arise. The Facilities and Security Manager supervises one Facilities and Security Assistant and approximately 5-10 student assistants

Knowledge of security procedures. Demonstrated ability to establish and maintain effective working relationships with colleagues, patrons, staff. Demonstrated effective written and verbal communication skills.Working knowledge using software packages for office use Word and Excel for Windows.Familiarity with using software and maintaining hardware for building access control and management.

Typical for office environment. Lifting boxes weighing approximately 40 pounds each.

No

Yes

Yes

No

No

No

Yes

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Manages the security of Special Collections Libraries’ reading rooms, collection storage, classrooms, exhibition galleries, event space, loading dock, and other areas by: managing and monitoring security, lighting, and fire systems including working with vendors and campus administration to resolve issues and install upgrades; evaluating security policies and procedures and anticipating necessary adjustments; coordinating maintenance for door locks and other security mechanics; responding to security concerns raised by staff; and coordinating with University Police, Physical Plant, Environmental Safety Division on security-related issues and emergencies.

40

Supervises SCL Building security and facilities personnel by hiring, training, scheduling, and evaluating work; by monitoring and preparing student paperwork and timecards; and by maintaining appropriate budgets, files and records. As the security desk is the first line of contact for users entering the building, the Facilities and Security Manager ensures that security personnel provide courteous and helpful directional information and other basic assistance to visitors.

20

Participates in the planning and coordinating of programs, activities and events held at the SCL Building by assisting Libraries and University departments as well as external clients. Coordinates room reservation calendar and manages room rental agreements and invoices. Maintains building usage statistics and coordinates building signage.

20

Monitors the maintenance of furniture, utilities, computers, and signage for the overall facility and resolves problems concerning facility usage, operations, equipment malfunction, etc., by serving as liaison with the SCL Building custodial staff foreman and staff, the Physical Plant Division; off-campus vendors or maintenance personnel; and with academic units. Prepares and maintains an annual budget for building use and facility maintenance by formulating and assessing goals and priorities, monitoring facilities operations, controlling expenditures and budget development.

10

Manages the emergency preparedness program by providing on-site leadership for response to emergency situations; monitoring and responding to the alarm systems; developing detailed emergency procedures for the building; training other building staff to provide basic assistance; and handling related issues and problems according to departmental and university safety and security policies.

5

Keeps the Hargrett Director and other appropriate personnel informed of facilities, security and related issues by communicating and interpreting appropriate University personnel policies and procedures, concerns and issues. Prepares and routes statistical reports and logs, and maintains updated manuals as needed by reviewing all daily procedures and revising information to reflect changes in the unit. Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE (the Libraries’ listserv) and other communication tools, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues. Maintains flexibility and awareness of changes and needs in the organization by assuming similar duties and responsibilities as assigned to facilitate the workflow throughout the Department.

5

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. For assistance with your application or login, please email hrweb@uga.edu.

Sara Rountree Wright

libjobs@uga.edu