Job location: Boca Raton

Employment Type: Full-time
Posted data: 2022-01-05
Req: REQ11950
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Position Summary:

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, FAU is pushing the boundaries of higher education. Florida Atlantic's faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art, and technology in all disciplines. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes.

FAU Student Affairs and Enrollment Management Finance is seeking a Coordinator, Finance & HR Services – Boca Raton, FL.

The Coordinator, Finance and HR Services assists the Director, Campus Recreation with providing financial oversight and administrative guidance to the Campus Recreation staff. This position is supervised by the Director, Campus Recreation, or appropriate Student Affairs professional and the Associate Director, Finance & Accounting for the Division of Student Affairs. It is expected that this position will oversee all revenue collection and expense controls in the department.

Summary of Responsibilities Include:

Finance and Budgeting

• The preliminary review of expense justification requests, purchase requisitions, and payment requests for completeness and necessity of purchase.
• This entails an evaluation of account codes, budget balances, and available cash.
• Collaboration with the Division's Contracts Specialist and department staff to ensure that all contracts are completed prior to payment requests or requisitions moving forward.
• Ensures P-Card posting occurs within university established timelines.
• Maintains expense control spreadsheets for the department indexes and ensures that all expense logs are maintained by staff and reconciled in a timely manner. Performs secondary reconciliation of expenses. Reviews all encumbrances to ensure accuracy.
• Provides monthly updates of expenses to the Director and reports any concerns to the Associate Director of Finance and Accounting.
• Benchmarks current revenue and expenses to previous years.
• Assists in maintaining accurate balances of all departmental open/blanket purchase orders and analyzes invoices for accuracy.
• Provides review of all Internal Agreements, invoices & JEs prior to the Director and client signatures, as necessary.
• Enters Requisitions into Workday and ensures that POs are created, and invoices are approved and paid in a timely manner. Assist other departments in the division with their purchasing as needed.
• Enters journals into Workday to recognize revenue from other departments and enters other journals as needed.
• Enters purchase requests into Owl Central to attain prior approval and confirm budget availability.
• Creates and/or reviews on a timely basis Daily Tender Summaries, Credit Card Reconciliations, and Payroll Reconciliations and researches and resolves discrepancies with members of the Campus Recreation team and obtains approval on completed items from the Campus Recreation Director and Associate Director of Finance and Accounting.
• Provides weekly updates on revenue collection noting which invoices are past 15 days due.
• Determines the net revenue (loss) annually for Campus Recreations auxiliaries. Prepares monthly forecasting reports for Director and Associate Director of Finance and Accounting in order to remain proactive in anticipating budget needs and monitoring of P&L activity.
• Participates in meetings of the Campus Recreation leadership team.
• Provides financial updates to the department's staff, Associate Director of Finance and Accounting, advisory board and other department stakeholders as needed.
• Coordinates the development of annual operating budget requests with Campus Recreation staff to be submitted to Student Government for Campus Recreation as well as the development of the annual auxiliary budgets.
• Communicates changes in university finance policy to departmental staff.
• Assists with Audit Compliance of all Campus Recreation financial and administrative procedures.
• Evaluates and provides feedback/recommendations regarding all departmental financial procedures.

Human Resources Partner

• Coordinates the hiring process of student and non-student OPS employees for the Health & Wellness Line.
• Evaluates, organizes, and prioritizes all matters associated with ensuring an efficient hiring and onboarding process for over 200 student employees.
• Serves as the point of contact for student and non-student OPS employees for all hiring, onboarding, time, and pay concerns.
• Maintains a broad knowledge of university and divisional HR policies and consults regularly with the supervisor on all HR matters. Proposes improvements and creation of new procedures, as necessary.
• Maintains the upkeep of efficient timekeeping along with resolving all time and pay issues for student/OPS employees.
• Serves as liaison between Human Resources and the FAU Health & Wellness Line departments.

Staff Development and Supervision

• Oversee the hiring, training, scheduling and supervision of Finance Intern(s).
• Provide support and insight for student staff development opportunities.
• Assist with development of departmental strategic plan and annual assessment materials.
• Other duties as assigned.

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Excellent verbal and written communication skills are essential to success in this position.

Must be proficient in Microsoft Office programs such as Word, Outlook, PowerPoint and Excel.

Must also have excellent customer service, organizational and time management skills.

Salary:

$40,000 - $43,000

College or Department:

SAEM Finance

Location:

Boca Raton

Work Days and Hours:

Monday – Friday, 8 a.m. – 5 p.m.

Some nights and weekends.

Application Deadline:

2022-01-19-08:00

Special Instructions to Applicant:

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

Successful completion of a background check, which may include a motor vehicle check, credit check, fingerprinting or additional screening, is required for the selected candidate prior to the start date.

A resume and a cover letter are required for this position. Make sure to attach these required documents in the Attachments section of the application. Any missing required documents may result in disqualification.

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.