Posting Number:

S07432P

Working Title:

Senior Accountant

Department:

Public Health-Business Office

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Posting Type:

External

Retirement Plan:

TRS

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday-Friday 8:00am-5:00pm

Advertised Salary:

$35,000-$39,000, based on qualifications and experience

Posting Date:

11/17/2021

Open until filled:

Yes

Proposed Starting Date:

01/01/2022

Special Instructions to Applicants:

This position is not approved for teleworking.

Priority consideration will be given to those who complete the application process by November 30, 2021; however, screening will continue until the position is filled. Applicants should upload a document containing a list of three professional references with contact information.

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

UGA Statement:

The University of Georgia is a Federal Contractor as defined by Presidential Executive Order 14042 and subject to the requirement that Federal Contractors must ensure that all covered employees, including those working remotely, are fully vaccinated by January 4, 2022. You may be required to show proof of your fully vaccinated status at the time of your start date, or have received a medical or religious exemption from the fully vaccinated requirement at the time of your start date. For more information regarding the Federal Contractor fully vaccinated employment requirement please visit https://coronavirus.uga.edu/executive-order/ or call (706) 542-2222.

Classification Title:

Business Operations Paraprofessional/Professional

FLSA:

Non-Exempt

Job Family:

Business And Finance

FTE:

1.0

Minimum Qualifications:

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

This Senior Accountant position is considered a hands-on position that is responsible for all departmental level accounting including, but not limited to, purchasing, preparing budget journals, GL journals, position funding changes, UGA Foundation scholarship requests and payroll. This position is also responsible for following up with internal and external entities to resolve issues, as needed. This position is responsible for account management and monthly reconciliation for all state, restricted and foundation accounts. The incumbent will also provide direction for the post-award activities, such as monitoring grant awards for accuracy and compliance with standards and provide post-award guidance, audits and closeouts. This position serves as the key liaison between the College Business and Research Offices and the department regarding all financial management and research administration.

Knowledge, Skills, Abilities and/or Competencies:

• Coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.

• Extensive knowledge of accounting principles/practices and budgetary theory, knowledge of state and federal laws and regulations pertaining to departmental budget and accounting practices

• Attention to detail

• Interpersonal and teamwork skills to successfully work with diverse groups in an academic environment

• Interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.

Working Knowledge of:
- MS Office Suite
- UGA Mart
- One Source
- Data Warehouse
- UGA Financial/Budget Management
- OneUSG Connect
- TouchNet

Physical Demands:

Sit at computer for long periods of time; will drive, walk or ride bus to deliver materials across campus.

Is driving a responsibility of this position?:

Yes

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

Yes

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Yes

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities:

Payroll, Purchasing, Scholarship, Travel Related Responsibilities:

• Review and approval of funding source for new hires.

• Prepare and submission of faculty releases (e.g. check grant budget, OTC requirements, period of effort, etc.).

• Prepare and submission of summer school payroll (administration, instruction & research).

• Prepare and submission of funding changes and direct retros.

• Process payroll transactions via the OneUSG Connect MSS System.

• Serves as the Time & Absence Approver.

• Run weekly payroll queries and monthly System Manager queries.

• Prepare budget journals/transfers, journal vouchers and general ledger journals.

• Review and approval of expense reports and UGAMart purchase requisitions.

• Review of invoice/documentation and processing of vendor payments in a timely manner.

• Record all departmental financial transactions and maintain accurate and current accounting records.

• Process departmental deposit transmittals.

• Prepare and submission of UGA Foundation check requests.

• Process departmental/College student scholarships/awards.

Percentage of time:

50

Duties/Responsibilities:

Post Award Responsibilities:

• Serve as the key liaison between CPH Research Office and department regarding all research administration questions.

• Provide grant support to departmental faculty.

• Process HR/payroll actions that are related to grant projects for faculty, staff and students.

• Review expenditures for compliance and submit needed requests (CASB exception, residual balance requests, etc.).

• Subcontract administration, administrative action requests, research faculty releases, no-cost extensions, etc.

• Meet with Unit Head and PI’s regularly to assist in budget planning, review account activity and to ensure proper close-out of accounts.

Percentage of time:

15

Duties/Responsibilities:

Account Reconciliation:

• Review of expenditures on all state, income, grant and UGA Foundation accounts to ensure they are charged to the appropriate chart string.

• Prepare monthly reports for all departmental funds including state, income, restricted and foundation accounts and provide guidance on budget planning and fiscal year closeout directives to the Unit Head and PI’s.

• Assist the department with Study Abroad financial management and Petty Cash and Research Participant incentive management.

Percentage of time:

20

Duties/Responsibilities:

General Departmental Support:

• Assist faculty and staff by responding to questions and providing updates on requests in a timely manner.

• Assist faculty and staff in providing interpretation of UGA Policies and Procedures.

• Participate in the planning and implementation of the fiscal operations of the College and units on state and external accounts.

• Prepare data reports, as requested by the Unit Head and College.

• Participate in departmental and College meetings and professional development training.

• Other duties as assigned.

Percentage of time:

15

Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. For assistance with your application or login, please email hrweb@uga.edu.

Recruitment Contact Name:

Brenda Merola

Recruitment Contact Email:

bmerola@uga.edu