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Financial Aid Advisor

Employer
Kentucky State University
Location
Frankfort, KY

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Administrative Jobs
Institutional & Business Affairs, Financial Aid
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

INTERNAL CANDIDATES ARE ENCOURAGED TO APPLY

TITLE: Financial Aid Advisor                                            

DEPARTMENT: Financial Aid

REPORTS TO: Director of Financial Aid 

EFFECTIVE DATE: TBD

EMPLOYMENT STATUS: Full-time                                            

EMPLOYMENT CLASSIFICATION: Exempt                  

                             

PRINCIPAL PURPOSE OF JOB:  

The Financial Aid Advisor's duties include counseling and advising students and parents on the various financial aid programs, assisting with the administration of one or more federal, state, or institutional financial aid programs, evaluating Financial Aid applications in order to determine student eligibility for various financial aid programs, and collecting data and keeping accurate records. Experience in reconciliation as required by Federal and State agencies. Ability to work collaboratively with external offices that impact the delivery of all aid programs.

 

SCOPE OF RESPONSIBILITY: 

 

ESSENTIAL JOB FUNCTIONS:

  • Ensures optimal use of financial aid funds by awarding funds from the various university-controlled programs to students in accordance with established federal, state, and University guidelines.
  • Promotes a positive image of the Financial Aid Office by making group presentations that explain both the various financial aid programs and associated application processes.
  • Ensures student and parent awareness of the various financial aid sources during counseling sessions by providing information to them and answering their questions regarding financial aid sources.
  • Assists students in the application process for financial aid by helping them to complete appropriate and required forms; advising them of their rights and responsibilities concerning financial aid, and providing them with information about the status of their financial aid applications.
  • Determines students' eligibility for the various financial aid programs by evaluating their applications.
  • 6 Assists with the smooth operation of the department by assisting the Associate Director of Financial Aid in the administration of one or more financial aid programs managed by the Unit.
  • Contributes to broad-based management of the Financial Aid Office by providing input to office policy and procedure decisions.
  • Assists in the preparation of required statistical reports by collecting data and keeping accurate records on programs administered by the Financial Aid Office and by designing and revising forms as appropriate.
  • Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
  • Maintains competency and professional currency through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Financial Aid Coordinator.
  • Contributes to the overall success of the Office of Student Financial Aid by performing all other duties as assigned by the Associate Director or Director of Financial Aid.
  • Other duties as assigned.
    •  

    OTHER DUTIES: Perform other duties as assigned.

     

    QUALIFICATIONS:  

  • Bachelor’s degree is required.  
  • Three years of successful professional work experience is required; experience in financial aid, university administration, or a related field is preferred. 
  • Preference will be given to individuals with more than minimum experience in a highly automated, financial aid office at an institution that resembles Kentucky State University in size and complexity of program administration.            
    •  

    KNOWLEDGE, SKILLS, and ABILITIES:  

  • Must be able to communicate effectively, both in writing and verbally, with students, parents, high school Advisors, fellow employees, college administrators, and other constituents of the University. 
  • Must be comfortable speaking before groups of students and parents. 
  • Must be able to relate effectively to all publics and must have strong organizational and time management skills. 
  • The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
    •  

    SUPERVISORY RESPONSIBILITY: 

    This person does not have supervisory responsibilities. 

    PHYSICAL REQUIREMENTS:

  • No or very limited physical efforts are required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.


    • KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

    The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

    Organization

    Our Mission

    Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.

    Geographic Region
    Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.

    Institutional Admission Standards
    Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.

    Degree Levels
    Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.

    Strategic Directions/Program Priorities
    The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].

    Enhancement of Instruction
    The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.

    Service and Research Functions
    Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.

    Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.

    Kentucky State University shall focus on meeting the applied research and service needs of state government.

    Collaborative Ventures
    The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.

    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Efficiency and Effectiveness
    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Check out Kentucky State University Youtube channel! 

    Company info
    Website
    Telephone
    502-597-6000
    Location
    400 E Main St
     Frankfort
    Kentucky
    40601
    US
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