Business Analyst, Graduate School

Job Details

Job location: Winston Salem, NC

Employment Type: Full-time
Posted data: 2021-11-16
Req: R0004043

Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

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** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

This position is responsible for management of all Graduate School (Brookstown and Reynolda Village Cottage) payables, pcard reconciliations, and deposits. Position will also be responsible for assigned programs of monthly budget review and reporting within the Graduate School. The analyst provides administrative and financial support and direction to the Grad School faculty and staff and requires an exceptionally high level of discretion due to exposure and access to confidential and sensitive information. Position also executes operational, logistical, project and facility support for the Graduate School at Brookstown and Reynolda Village.

Job Description

Essential Functions:

  • Prepares and sends monthly budget-to-actual related financial reports to program managers, monitors actuals versus budget for Grad School departments and advises program directors regarding variances and salary/operating issues impacting the budget.

  • Supports Director during annual University forecast and budget process.

  • Prepares journal entries as needed.

  • Works with third party vendors on reconciliations and payments for online programs.

  • Manages and prepares pcard reconciliations for graduate school deans and associate deans.

  • Provides a centralized contact for all finance questions from Grad School faculty and staff. Support to faculty/staff regarding pcard reconciliations and invoice payment questions.

  • Responsible for all invoices and deposits for the Graduate School (Brookstown and Reynolda Village)

  • Creates and communicates policies and procedures, as required.

  • Monitors transactions, requisitions, reimbursements and procurement activity with the Graduate School

  • Provides ad hoc financial analyses, as requested, performs information research and analysis for special projects and new programs as needed.

  • Serves as primary point of administrative contact between the Graduate School and a wide range or individuals and constituencies in a dynamic and diverse community. May represent the school on committees as needed (for example: Business Administrator Forum).

  • Oversight of Brookstown facility operations as related to general office duties, including equipment and supply purchases as well as facility maintenance and repair.

Required Education, Knowledge, Skills, Abilities:

  • Bachelor’s degree or an equivalent combination of education and experience in Accounting, Finance or related discipline.

  • Two to four years of progressively responsible related experience

  • Proficiency in Excel, Word and Google Suite (sheets and docs)

  • Solves problems that are generally not recurring in nature and that require innovative thinking/reasoning and in depth analytical skills.

  • High degree of professionalism, integrity, and dependability with the ability to maintain the security and confidentiality of any proprietary or sensitive data.

  • Works independently and with minimal supervision with the ability to work long hours, when needed.

  • Ability to foster a cooperative work environment, possess conflict resolution and/or mediation skills.

  • Demonstrated written and verbal communication skills, must have interpersonal finesses to interact effectively within the University and with external vendors.

Preferred Education, Knowledge, Skills, Abilities:

  • Experience with Workday financial and HCM.

  • Familiarity with higher education administration current best practices.


This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

Additional Job Description

Wake Forest University requires proof of full vaccination with an FDA approved or authorized COVID-19 vaccine for all positions posted on or after September 13, 2021. Wake Forest University requires that you provide satisfactory proof of full vaccination status to Human Resources within three days of your hire date. You must also maintain full COVID-19 vaccination status, as classified by the CDC, during your employment at Wake Forest University.

Consistent with federal, state and local law, Wake Forest University will consider accommodations for disability- and religious-based reasons unless providing an accommodation would result in an undue hardship to the University.

If you seek an accommodation from the vaccination requirement for disability- or religious-based reasons, you should contact Human Resources.

Time Type Requirement

Full timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.


Wake Forest University, formed in 1834, has experienced decades of growth and innovation.  WFU is a distinctive university that combines a liberal arts core with graduate and professional schools and innovative research programs.  The University embraces the teacher-scholar ideal, which prizes the personal interaction between students and faculty.  It is a place where exceptional teaching, fundamental research and discovery, and the engagement of faculty and students in the classroom and the laboratory are paramount.

Wake Forest University is a community that seeks the enlightenment and freedom which come through diligent study and learning. Its higher goal, however, is to give life to the University motto "Pro Humanitate," as members translate a passion for knowledge into compassionate service. The community shares a tradition that embraces freedom and integrity and acknowledges the worth of the individual. The heritage, established by the school's founders and nurtured by succeeding generations, promotes a democratic spirit arising from open-mindedness and discourse. Wake Forest fosters compassion and caring for others. Its collective strength and character are derived from the values and distinctive experiences of each individual; therefore, it affirms the richness of human intellect and culture and its contribution to knowledge, faith, reason, and dialogue. Furthermore, it strives toward a society in which good will, respect, and equality prevail. To that end, Wake Forest University rejects hatred and bigotry in any form and promotes justice, honor, and mutual trust.​

The University is comprised of:  the undergraduate college, Graduate School of Arts and Sciences, School of Business, School of Divinity, School of Law, and School of Medicine (located on the Bowman Gray campus with Wake Forest University Baptist Medical Center) and today enrolls about 4,846 undergraduates and 2,823 students in graduate programs at its principal location, the Reynolda campus.  Students at Wake Forest University enjoy a great deal of access to and interaction with world-class faculty both in and out of the classroom setting with a student-faculty ratio of 11:1.  Wake Forest employs approximately 2,772 full and part-time faculty and staff.

Wake Forest is a collegiate university offering a vibrant, intellectual community with a rich cultural life, an impressive array of facilities, and a strong athletics program competing in the fifteen-team Atlantic Coast Conference (ACC).  Since its founding, the university has adopted the motto “pro humanitate,” which is exemplified by a deep institutional commitment to public service and engagement with the world. Wake Forest has a strong commitment to holistic, eight-dimensional well-being for students, faculty and staff as evidenced in the Thrive initiative.

Winston-Salem, NC

Wake Forest is located in Winston-Salem, NC, a beautiful, mid-sized city centrally located in the Piedmont-Triad region of North Carolina.  Winston-Salem is a family-friendly city with high quality schools, numerous outdoor recreational activities and events, and is known for its vibrant and thriving arts scene.

Winston-Salem residents enjoy close proximity to the beautiful Blue Ridge Mountains (1.5 hours) and Atlantic beaches (4 hours), a moderate climate with four distinct seasons, a very reasonable cost of living, and an eclectic variety of restaurants, wine bars, and breweries for dining with friends and family.  Winston-Salem offers many of the amenities of a large city but with the sense of community and quality of life of a smaller town (

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