Job location: Winston Salem, NC

Employment Type: Full-time
Posted data: 2021-11-16
Req: R0004043

Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Career Worklet and select Find Jobs. Locate the position and click Apply. Update your Education and Job History.

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

This position is responsible for management of all Graduate School (Brookstown and Reynolda Village Cottage) payables, pcard reconciliations, and deposits. Position will also be responsible for assigned programs of monthly budget review and reporting within the Graduate School. The analyst provides administrative and financial support and direction to the Grad School faculty and staff and requires an exceptionally high level of discretion due to exposure and access to confidential and sensitive information. Position also executes operational, logistical, project and facility support for the Graduate School at Brookstown and Reynolda Village.

Job Description

Essential Functions:

• Prepares and sends monthly budget-to-actual related financial reports to program managers, monitors actuals versus budget for Grad School departments and advises program directors regarding variances and salary/operating issues impacting the budget.

• Supports Director during annual University forecast and budget process.

• Prepares journal entries as needed.

• Works with third party vendors on reconciliations and payments for online programs.

• Manages and prepares pcard reconciliations for graduate school deans and associate deans.

• Provides a centralized contact for all finance questions from Grad School faculty and staff. Support to faculty/staff regarding pcard reconciliations and invoice payment questions.

• Responsible for all invoices and deposits for the Graduate School (Brookstown and Reynolda Village)

• Creates and communicates policies and procedures, as required.

• Monitors transactions, requisitions, reimbursements and procurement activity with the Graduate School

• Provides ad hoc financial analyses, as requested, performs information research and analysis for special projects and new programs as needed.

• Serves as primary point of administrative contact between the Graduate School and a wide range or individuals and constituencies in a dynamic and diverse community. May represent the school on committees as needed (for example: Business Administrator Forum).

• Oversight of Brookstown facility operations as related to general office duties, including equipment and supply purchases as well as facility maintenance and repair.

Required Education, Knowledge, Skills, Abilities:

• Bachelor’s degree or an equivalent combination of education and experience in Accounting, Finance or related discipline.

• Two to four years of progressively responsible related experience

• Proficiency in Excel, Word and Google Suite (sheets and docs)

• Solves problems that are generally not recurring in nature and that require innovative thinking/reasoning and in depth analytical skills.

• High degree of professionalism, integrity, and dependability with the ability to maintain the security and confidentiality of any proprietary or sensitive data.

• Works independently and with minimal supervision with the ability to work long hours, when needed.

• Ability to foster a cooperative work environment, possess conflict resolution and/or mediation skills.

• Demonstrated written and verbal communication skills, must have interpersonal finesses to interact effectively within the University and with external vendors.

Preferred Education, Knowledge, Skills, Abilities:

• Experience with Workday financial and HCM.

• Familiarity with higher education administration current best practices.

Note:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

Additional Job Description

Wake Forest University requires proof of full vaccination with an FDA approved or authorized COVID-19 vaccine for all positions posted on or after September 13, 2021. Wake Forest University requires that you provide satisfactory proof of full vaccination status to Human Resources within three days of your hire date. You must also maintain full COVID-19 vaccination status, as classified by the CDC, during your employment at Wake Forest University.

Consistent with federal, state and local law, Wake Forest University will consider accommodations for disability- and religious-based reasons unless providing an accommodation would result in an undue hardship to the University.

If you seek an accommodation from the vaccination requirement for disability- or religious-based reasons, you should contact Human Resources.

Time Type Requirement

Full timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.