Executive Assistant to the Vice Chair of Strategy and Growth

University of Colorado | CU Anschutz Medical Campus

School of Medicine Department of Emergency Medicine

Business Services Senior Professional

Position #00791362 – Requisition #23715

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

    Anschutz Campus – Exemptions are allowed for medical or religious reasons.Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.
The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

School of Medicine Department of Emergency Medicine has an opening for a full-time University Staff (unclassified) Business Services Senior Professional position.

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

Nature of Work:

The University of Colorado (CU) | Anschutz Medical Campus is seeking applications for a Business Services Senior Professional. This full-time, University Staff position is responsible for providing high-level, complex operational support and project management for the Vice Chair for Research in the Department of Emergency Medicine. This position will be a hybrid position with at least 3 days per week in the office and up to 2 days remote. Some of the duties include: managing multiple research programs; creating research policies and infrastructure; managing recruitment of research faculty and staff; managing the EM-STIM program; working with faculty on grant submissions; coordinating special projects, complex meetings, site visits of senior academic, industry, federal executives, and faculty recruitment visits; leading efforts to communicate research efforts; and supporting the Vice Chair for Research administratively. The Department of Emergency Medicine conducts high-impact research of public health importance, including injury prevention and trauma, infectious diseases, critical care, toxicology, personalized medicine, opioid misuse, firearm safety, and healthcare policy.

Examples of Work Performed: 

    Provides direct operational and administrative support to the Vice Chair for Research in the Department of Emergency Medicine.Manages, coordinates, and executes special projects for the Vice Chair for Research in the Department of Emergency Medicine; responsible for managing the timeline, budget and deliverables associated with special projects.Manages the operational needs of the Department’s research programs.Coordinates Departmental meetings for research and administrative priorities.Manages and coordinates the multi-departmental Scientist Training and Intensive Mentorship (STIM) program and the Department of Emergency Medicine’s research implementation meeting, emergency medicine research faculty meeting, and visits from high-level external faculty, senior leaders, and executives.Develops PowerPoint presentations, written executive summaries, administrative-related research documents; adds additional content/detail based on high-level descriptions. Serves as the administrative and communication lead for the Department of Emergency Medicine’s research activities, including website updates and social media. Develops monthly reports and analyzes Departmental research productivity (including funding and publications), infrastructure development, meeting attendance, STIM participation, and Department Research meetingsManages database and monthly reports for the Department of Emergency Medicine including metrics of performance of publications, research funding, new contracts, meetings, and site visits on campus for the Vice Chair of Research and the Vice Chair of RecruitmentArranges corporate travel and meetings by developing itineraries and agendas, booking transportation, arranging lodging, coordinating meeting accommodations, and assisting with reimbursements.Records, transcribes, and distributes meeting minutes and summaries in a timely manner.In-person executive-level general support and back up scheduler for the Vice Chair for Research.
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Minimum Qualifications:

    A bachelor’s degree in business, business administration, finance, accounting , education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution Two (2) years of executive or high-level administrative experience in an academic, health care, and/or business-related environment, which includes one (1) year of program and/or project management experience.
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the specific experience.

Required: Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

    Five (5) years of executive or high-level administrative experience in an academic, health care, and/or business-related environment.Grants, contracts, and/or finance experience.Professional and progressively responsible project management experience.Experience making travel arrangements and travel reimbursements. Experience working in an academic medical environment.Experience in event planning.Experience in media/communications, including social media
Knowledge, Skills and Abilities:

    Present and maintain a professional, polished, and positive demeanor/disposition while working with internal and external stakeholders in a dynamic, high-paced environment.Ability to handle sensitive and confidential issues in a professional manner.Ability to prioritize and get back on task after interruptions.Excellent organizational skills and the ability to manage multiple projects at a time.Excellent attention to detail.Self-starter with a proven ability to organize and follow through on multiple complex tasks and projects simultaneously.Desire to work in a dynamic, fast-paced team environment.Ability to work with a diverse group and competing interests.Flexibility and the ability to adapt to various situations.Excellent interpersonal (verbal and written) communication skills.Excellent customer service skills and the ability to work with diversified internal and external stakeholders and communicate effectively via phone, email, and in person.Excellent time management and organization skills; ability to take direction and use independent judgment to meet multiple deadlines. High level proficiency in Microsoft Office including Teams, Excel, Word, PowerPoint and Outlook, in virtual platforms such as Zoom, online databases such as Dropbox and Google Drive. and interactive databases such as Smartsheets.Ability to plan, develop and coordinate multiple projects and meet deadlines.Ability to make administrative/procedural decisions/judgments on sensitive and confidential issues.Knowledge of basic office equipment (phone, fax, copier, projector, digital camera).Ability to manage a high volume of the information coming in and going out of the administrative office.Ability to monitor ongoing inquiries and ensure they have been addresses in a timely and effective manner..
Salary and Benefits:

The salary range (or hiring range) for this position has been established at $48,137 to $65,000

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

Please click here for information on disability accommodations: http://www.ucdenver.edu/about/departments/HR/jobs/Pages/JobsatCUDenver.aspx

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Job Category: Business Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Mar 1, 2022
Unposting Date: Ongoing

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