Description
The Senior Program Specialist for the College of Business (COB) provides administrative and operational support to the COB operations which includes the faculty, staff, and student employees. This position manages and coordinates the internal functioning of the COB Support Center. This position is responsible for student employee management including hiring, payroll, evaluations, and termination; procurement; facility management; and administering a variety of projects and COB activities. Other duties as assigned. 

Who We Are

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,500 undergraduate and 1,900 graduate students. The AACSB International accredited College of Business enrolls approximately 2,000 students annually. The College of Business offers comprehensive undergraduate degrees, select master’s degrees, and professional programs that emphasize principle-based ethical decision making. 

Colorado Springs (pop. 450K+) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News & World Report as one of the top Best Places to Live in the U.S.

Job Duties:

Student Employee Liaison

• Recruits and hires student employees to include, posting positions, processing new employment paperwork, onboarding/offboarding, and other related items. 

Coordinates student employment actions, to include preparation of required student employment forms for hiring, evaluations, wage changes, and terminations.
Processes bi-weekly payroll for student employees.
Maintains student employee job descriptions and compensation plan files.
Serves as the liaison between the COB and UCCS Student Employment.
Assists the UCCS Student Employment office with the annual student employment audit.
Records and tracks Teaching Assistant (TA) hours for each faculty in a spreadsheet.

COB Support Center Management

Provides administrative support for faculty, lecturers, and staff
Hires, trains, schedules and supervises student employees that work in the Support Center.

Serves as the point of contact for class cancellations.
Collects course syllabi for all COB classes each semester.
Onboards new faculty and staff to include assigning mailboxes; issuing keys; and ordering nametags and business cards.
Coordinates office equipment maintenance and recycling objectives.

Procurement Management

Orders and maintains inventory of general office supplies.
Processes Payment Vouchers, Purchase Orders, and Procurement card transactions.
Makes purchases for faculty and staff from their ledger.
Maintains office equipment such as copier leases, schedules shredding service, and coordinates repair/warranty issues.

Facility Management

Orders, issues, and tracks building keys.
Re-keys offices as needed.
Manages the calendar for student study room reservations.
Submits work order requests for COB building maintenance and repairs. Tracks and follows-up on completion of orders.

Emergency Management Coordination

Serves as the emergency planning coordinator for the COB to including the following duties: 
Updates the emergency floor plan on an annual basis.
Assigns and trains the COB floor monitors for fire drills.
Attends regularly scheduled UCCS Emergency Planning Advisory Committee training sessions
Posts emergency procedures in classrooms and bulletin boards.
Maintains CPR certification.

Job Competencies:

High level of integrity and ethics.    
Positive, enthusiastic, and caring attitude.   
Strong attention to detail.
High level of customer service skills
Strong interpersonal skills to include excellent written and verbal communications. 
Ability to work with diverse populations in a multi-cultural environment that is committed to diversity and equality in education.
Manage various objectives, projects, and groups to make judgment on prioritizing and time.
Ability to compile data and prepare reports.
Proficient in Microsoft Office programs and other commonly used software programs applicable to business operations. 
Ability to perform assigned responsibilities with minimal to moderate supervision.
Ability to generate and maintain productive relationships with internal and external partners.

This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

What We Offer

Salary Range: Generally starting at $50,723 - $57,228 per year.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid vacation and time off, and a tuition benefit. Information on university benefits programs, including eligibility, is located at http://www.cu.edu/employee-services. Total compensation goes beyond the value on the paycheck.  Please consider reviewing the Total Compensation page at Total Compensation Calculators | University of Colorado.

Tentative Search Timeline:

Complete applications received by 5:00 PM Mountain Time on December 8, 2021 (Wednesday) will receive full consideration.

The potential dates for interviews with the search committee will be approximately December 17, 2021 - January 04, 2022.

The potential dates for interviews with the supervisor and appointing authority will start the week of January 10, 2022.

The potential employee start date is February 1, 2022.

The University of Colorado is committed to providing a safe and productive learning, living, and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check and a sex-offender check, and when appropriate, a financial and/or motor vehicle history check.

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Qualifications
Minimum Qualifications:

Completed Bachelor’s degree from a regionally accredited institution.

At least two (2) years of full-time equivalent administrative experience. 

At least two (2) years of full-time equivalent purchasing/procurement experience. 

Preferred Qualifications:

Experience in a supervisory role.

Experience working with faculty, staff, and students in a traditional university setting.

Experience with campus information systems and reporting tools (e.g. PeopleSoft, Concur Travel & Expense System).

Experience in human resources.

Physical Requirements:

While performing the duties of this job, the employee is frequently required to sit. 

Employee is occasionally required to stand and walk.

Tasks may involve using a computer screen continuously for long periods of time.

Ability to type on a keyboard and use a mouse continuously for long periods of time.

The employee must occasionally lift and/or move up to 20 pounds.

Job Category: Business Services
Primary Location: Colorado Springs
Schedule: Full-time
Posting Date: Nov 16, 2021
Unposting Date: Ongoing