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Administrative Associate

The University of Kansas
Lawrence, KS

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Position OverviewThis position will provide administrative support for the Department of English, which is part of the College of Liberal Arts and Sciences. The Administrative Associate must have strong communication, written, organization and computer skills. This position works in close partnership with another full-time administrative associate on departmental management and support and reports to the department chair. Duties for the position cover a large and diverse range of responsibilities, completed with accuracy and minimal supervision. This is an on-campus, in-person position.

Working as a staff member for the College of Liberal Arts and Sciences provides an opportunity to take ownership of a diversity of tasks and requires a comprehensive skill set. In partnership with department leadership, the College promotes an environment where staff work together to solve problems and support their own and each other’s professional growth and success.
Job Description25% Communication & Event Coordination
  • Coordinate and develop content for departmental newsletters and communications
  • Update and maintain departmental website and assist with management of content, including faculty pages, department news and events, and course descriptions
  • Create and maintain social media outlets, collecting and editing information from faculty and graduate students
  • Create and advertise lists of office hours for faculty, lecturers and GTAs
  • Update email and mailing lists for announcements
  • Manage brochure production and advertising for the department
  • Assist in planning and coordination of events, such as room reservations, itinerary planning, presenter logistics, scheduling, RSVPs, and communications
  • Attend events to provide support, including pre- and post-event support
  • Prepare communications for donors

25% Chair and Faculty Support
  • Respond to general chair/faculty requests
  • Provide back-up assistance with green scheduling
  • Assisting in the coordination of department meetings, including scheduling, planning and distributing agenda items and recording meeting minutes where necessary
  • Support for the Chair and FSE with accounting and HR tasks, in collaboration with Shared Service Center staff, including support for KU Endowment processes
  • Assist in support for faculty searches: coordinate interview schedules and payments through SSC for job candidate reimbursements; post ads to publications & related advertising websites; coordinate and create itineraries for campus visits for faculty searches
  • Support for promotion and tenure process, and sabbatical leave process, in coordination with fellow staff, Chair, committee members, and College Office. Support for evaluation, faculty award, and merit salary materials in coordination with Chair and FSE Program
  • Distribute information to department faculty and graduate students via email

45% Office Support and Management
  • Assist departments with activities that support academic mission
  • Assist with walk in requests and phone calls
  • Assist with scanning, copying and faxing
  • Assist with academic misconduct cases
  • Assist with travel coordination
  • Assist with department purchases
  • Help manage departmental resources: office space inventory, monitors and orders office supplies, as needed, maintain bulletin boards and display case
  • Serve as a point of contact for some internal offices including IT, Registrar, and College Communications & Marketing
  • Assists in coordinating, preparing, and collecting course listings for schedule of classes, and course descriptions
  • Help collects and post office hours for faculty and GTAs each semester
  • Assist in management of the scheduling of the English Department conference rooms
  • Assist in collaboration with FSE, KU Bookstore and publishers for textbook orders and desk copies

5% Other
  • As specified by the department, based on need
Required Qualifications1. Bachelor's degree OR a high school degree/GED plus a minimum of two years of related administrative support work experience.
3. Excellent organizational and administrative skills and attention to detail as demonstrated by application materials.
Preferred Qualifications
    Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks and consistently meet deadlines.Ability to establish and maintain effective working relationships with faculty, administrative staff and students in a higher education environment.Web or design skills.Computer skills in a PC/Windows environment including MS Word and MS Excel as demonstrated by application materials and previous experience. Familiarity with an Apple environment.FSKU, PeopleSoft HRSA, IFAS, Enroll & Pay (Student and Scheduling), Qualtrics, Mailchimp, etc.Knowledge of State & University regulations/policies/guidelines for purchasing, human resource management and other processes

Additional Candidate InstructionsA complete application package will include a cover letter describing your qualifications for the position, a resume, and a list of three (3) professional references. Only complete applications will be considered.

Review of applications begins November 26th and continues until a qualified pool of applicants is identified.
Contact Information to ApplicantsProfessor Katie Conrad
[email protected] Advertised Salary Range40,000 Work ScheduleMonday - Friday, 8-5 Application Review Begins26-Nov-2021 Anticipated Start Date13-Dec-2021


Working at the University of Kansas 

Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

Diversity, Equity, Inclusion, and Belonging 

The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.


KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.


The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.


The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

International Dimension 

KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.


The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

Our City and State 

KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

Making KU Your Home 

Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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