Administrative specialist - UT Center for Industrial Services (Temporary)
- Employer
- The University of Tennessee, Knoxville
- Location
- Knoxville, TN
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
This position coordinates and performs advanced administrative and training coordination duties within the Center for Industrial Services (CIS) and provides direct support to three Program Managers. Duties and responsibilities include coordinating training and event registration and logistics; coordinating internal communications and training calendars; managing budget and procurement processes, processing data and information for grants administration and internal reports; developing training materials, providing communications and support to customers and performing other administrative duties to support CIS programs.The position is responsible for the input of data, reconciles financial reports, manages purchasing and prepares progress and performance reports related to grant requirements. This position is responsible for budgetary recommendations that impact training and event expenditures (training space, food, materials, printing) and making purchases as needed. The position will manage purchasing card and monthly reconciliations for program expenditures. The position will enter staff time and other information into CIS internal databases for billing purposes.Job functions:
- Coordinate training and event logisticsDevelop and coordinate internal communications Purchasing, financial reporting and other administrative dutiesStrong customer service, planning, collaboration and communication skillsAbility to reconcile financial ledgers. Flexibility and ability to manage multiple projects and tasks simultaneouslyAbility to write clear and concise business communications (emails, agendas, meeting minutes)
Qualifications
Required qualifications:Associate degree requiredSAP experienceStrong customer service, planning, collaboration and communication skills.
Knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint) and ability to learn office, registration and customer management software systems is required.
Ability to organize and manage electronic records-keeping platforms.
Ability to reconcile financial ledgers.
Ability to write clear and concise business communications (emails, agendas, meeting minutes).
Flexibility and ability to manage multiple projects and tasks simultaneously. Experience in using electronic customer management and learning systems; demonstrated flexibility in handling a constantly changing office environment; demonstrated ability to collaborate with others to solve administrative issues and provide exceptional customer service.
Job: Administrative Support
Primary Location: US-Tennessee-knoxville
Organization: Human Resources
Schedule: Full-time
Job Posting: Nov 15, 2021, 2:12:58 PM
Organization
Working at The University of Tennessee, Knoxville
Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion
UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.
The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.
Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.
As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.
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