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Education Program Coordinator

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Job Details

Position OverviewThe full-time Education Abroad Program Coordinator is responsible for the development and administration of a portfolio of academic year, semester and short-term study abroad programs in Africa & the Middle East, the Mediterranean, and South Asia. This position also serves as a contributing member to SAGE diversity, equity and inclusion in education abroad initiatives and may be asked to represent SAGE in campus-wide DEIB committees and initiatives.

Job DescriptionProgram Development and Administration (40%)
  • Manage all aspects of an existing portfolio of academic year, semester and short-term study abroad programs comprised of reciprocal exchanges, direct enrollment, faculty-led and partner programs located in France, Greece, Italy, Africa & the Middle East and South Asia. Program management includes but is not limited to: program and budget development and oversight, recruitment/promotions, development of web and Terra Dotta materials, student advising and admission processes, liaison with overseas institutions and vendors, orientation of students/faculty, overseas support, emergency management, program evaluation, and re-entry programming for students;
  • Collaborate with faculty and staff across the campus in the development of new short-term and semester-length study abroad programs in assigned geographic region;
  • Regularly assess education abroad program portfolio. Propose new international programs or partnerships to ensure students across academic disciplines at KU have access to discipline- relevant education abroad opportunities. Develop and maintain a dataset of non-KU programs offered in diverse locations or during terms not supported by KU programming;
  • Collaborate with Director of Study Abroad to coordinate campus visits from partner institutions;
  • As assigned by Director, conduct international site visits with current and potential partners.
Student Recruitment, Advising, Orientation and Support While Abroad (35%)
  • Develop content for print and online promotional materials for each program in portfolio;
  • Strategically market programs across the campus, including classroom visits, informational meetings, presentations to targeted student clubs or associations, study abroad fairs, email, social media and other electronic promotions, etc. This may include evening or weekend hours.
  • Serve as the primary campus advisor for programs within assigned portfolio, to include: supporting students through the program selection, application, acceptance and orientation processes; visa acquisition (as applicable) and travel planning; serving as principal point of contact for regular or emergent communications from students abroad; and managing the credit articulation and program evaluation processes upon return;
  • Advise students on relevant and applicable local, regional and national scholarships, including those specific to region or program portfolio and serve as a panel member of the SAGE scholarship selection committee each term;
  • Assist with the planning and presentation of general orientation and re-entry sessions. Provide regional, program-specific, and topical orientation sessions for all programs in portfolio;
  • Advise students, faculty, staff and parents on KU administrative policies and procedures as related to study abroad.
Special Committees and Projects (15%)
  • Serve as a contributing member to SAGE diversity, equity and inclusion in education abroad initiatives. Propose new initiatives to support diverse students in accessing education abroad opportunities and preparing to live, learn and thrive in new cultural environments. Represent SAGE in campus-wide DEIB conversations and committees.
  • Serve as the KU campus representative to the Boren Scholarship program, including program promotion and student outreach in collaboration with the KU Office of Fellowships; the advisement of interested students on program eligibility, requirements and application processes; and the constitution of a KU nominating committee, as needed for competitive application cycles.
  • For specific academic majors, collaborate with the curriculum integration team on the identification and vetting of suitable programs and individual course opportunities within the assigned geographic region of the world.
  • Positively participate, engage, and contribute in new or on-going process or program improvements, including web and Terra Dotta development, student outreach programs, small committee projects, etc.
Emergency and Crisis Management (5%)
  • Identify emergency services in host countries and prepare materials for emergency notebooks.
  • Share responsibility for being on-call to handle emergencies 24 hours/day, 7 days/week by holding office emergency cell phone as part of rotation schedule, which includes occasional evening/weekend hours and communication during crises with students, parents, faculty directors, SAGE leadership and KU risk management team, AIG TravelGuard, and overseas counterparts.

Other Duties as Assigned (5%)
Position Requirements
  1. This position begins on-site but may move to a hybrid model after successful completion of the 6-month probationary period. After successfully completing probation, employee may work one (1) day/week remotely based on a set departmental schedule.
  2. This position shares responsibility for being on-call to handle emergencies 24 hours/day, 7 days/week.
Required Qualifications
  1. Master’s degree OR Bachelor’s Degree plus three years related experience.
  2. One year of professional experience in international education, study abroad administration or related field.
  3. Experience living, studying or working outside of the United States.
  4. Experience with diverse student advising and/or outreach in a college or university setting.
  5. Excellent written communication skills, as evidenced by application materials.
Preferred Qualifications
  1. Experience living, studying or working in France, Italy, the Middle East or the African Continent.
  2. Proficiency in French, Italian or Arabic.
  3. Experience in new program development in study abroad.
  4. Experience using PeopleSoft and/or Terra Dotta software.
  5. Excellent oral communication skills, as evidenced by interview process.
Additional Candidate InstructionsA complete application includes:
  1. Cover letter addressing how you meet the required and preferred qualifications.
  2. Resume.
  3. Contact information for three professional references (including at least one previous or current supervisor).
  4. Completion of the online application.
Only complete applications will be considered.
  • Application review begins Monday, November 29, 2021. To be considered, apply no later than Sunday, November 28, 2021.
Contact Information to ApplicantsAngela Perryman, [email protected] Advertised Salary Range$41,299 - $44,000, commensurate with experience Work ScheduleMonday-Friday, 8 am - 5 pm. This position shares responsibility for being on-call to handle emergencies 24 hours/day, 7 days/week. Application Review Begins29-Nov-2021 Anticipated Start Date09-Jan-2022

Organization

Working at the University of Kansas 

Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

Diversity, Equity, Inclusion, and Belonging 

The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.

Instruction 

KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.

Research 

The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.

Service 

The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

International Dimension 

KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.

Values 

The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

Our City and State 

KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

Making KU Your Home 

Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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