Job Details

Position Overview

Primary Function: Reporting to the Vice President and General Counsel, this position is expected to bring an efficient and organized approach to a varied workload by assisting with the performance of complex and diverse administrative, office management and evaluative duties, including those of a complex, sensitive and confidential nature and which require familiarity with legal issues, process and documentation, paralegal best practices and obligations, and procedures that support the delivery of legal services by the Office of the General Counsel to the University.
Opportunities for Leadership:
This position reports to the General Counsel.
Career Band: 2B

Position Description

Typical Duties & Responsibilities:

Work closely with Vice President and General Counsel managing matter intake, review and attorney assignment;

Work closely with Vice President and General Counsel for maintaining structured, searchable and comprehensive case and contract matter files, including electronic file systems;

Interact with attorneys and witnesses in litigation, employment and other legal settings requiring tact and discretion, including personal interactions in highly sensitive/charged situations;

Compose, edit and finalize correspondence and legal documents including, proofreading, drafting and letter writing for attorney approval;

Review and process subpoenas, discovery requests and court orders;

Prepare reports and correspondence related to the Office of General Counsel;

Liaison between the Office of General Counsel and risk management, the University’s insurance broker and carriers, other University offices and other parties involved in potential liability claims including review of incident reports and collection of pertinent data;

Attend and support University committees and working groups as assigned;

Assist with website updates, legal trainings and communications;

Perform legal research including web-based research tools;

Maintain positive public relations and client service with administrators, faculty, staff, business associates and outside counsel;

Oversee the effective operation of the Office of General Counsel, including operational budget, tracking and coding outside counsel invoices, departmental purchases and other expenses;

Work with the department’s Administrative Assistant in file management, customer service, training and webinar support, maintenance of office equipment, supplies and other needs, and related administrative support duties; and

Other legal support duties as assigned from time to time.

Secondary Responsibilities: Physical Requirements and/or unusual work hours: May be required to work some evenings or weekends on a limited basis.
Machines & Equipment Used: Computer, copier, printer, phone.
Budgetary Responsibility: Monitors expenditures against budget; prepares budget data for review/approval by supervisor/department head. Attributes of a Successful Candidate

Education: Paralegal certification and training required. Bachelor's Degree is preferred.
Experience: 5+ years experience as a paralegal with a college degree or 10+ years experience as a paralegal if college degree is not attained.
Job Related Skills:

Demonstrated professionalism, integrity and sensitivity, consistent with the requirements of a law office, to the confidentiality and privileged nature of matters handled by the Office of General Counsel.

Demonstrated knowledge of law office management in private practice law firm or in-house counsel office.

Demonstrated knowledge of research and analysis methods.

Demonstrated knowledge of the nature and use of tools of legal research.

Demonstrated ability to assimilate oral and written data, to analyze facts and draw logical and relevant conclusions regarding the matter(s) presented.

Excellent organizational and time management skills with the ability to prioritize logically and effectively.

Advanced skills in the Microsoft Office and Google Suite.

Excellent verbal and written communication skills.

Demonstrated ability to work effectively and collegially with internal and external constituencies at all levels.

Licenses & Certifications: Certification as a ParalegalSupplemental Information

Confidential Information: Yes
Working Environment: Office
Personal Interaction/Communications:

Student Contact: Student workersInternal: Faculty, Staff, AdministratorsExternal: Regents & Trustees, government officials or agencies, visitors, parents, other institutions, colleges, or companies.
Any additional requirements specific to this position:
Must be able to wear an approved mask for prolonged periods while performing job duties and responsibilities.

Employees are required to be fully vaccinated against COVID-19 subject to an approved medical or religious exemption.


Working at Sewanee: The University of the South

Known familiarly as “Sewanee” by its students, faculty, staff and friends, The University of the South offers an unmatched educational experience. The university remains purposefully small and dedicated to building a sense of community. All classes are taught by professors, not graduate teaching assistants, and close faculty-student interaction ensures that each student enjoys a rich and personal educational experience. It is not unusual for students and faculty members to work shoulder to shoulder on research projects and journal articles, to meet for coffee at a local eatery, or to serve together as members of the university orchestra, volunteer fire department, and other civic groups.

The result of such individualized education is clear in the academic success of Sewanee students and alumni. The university has had 26 Rhodes Scholars—a number that puts Sewanee in the top four nationally among American liberal arts colleges—as well as 27 NCAA Postgraduate Fellows, 43 Watson Fellows, and dozens of Fulbright Scholars, and has an acceptance rate to graduate and professional schools that far outpaces its peers. The School of Theology has added to its alumni ranks countless bishops, including three of the last four presiding bishops of the Episcopal Church.

Sewanee offers 36 majors, 32 minors, and 15 special programs, along with pre-medicine, pre-nursing, pre-law, and pre-business. More than 40 percent of students participate in study-abroad programs, and a comprehensive endowed program that provides financial support for summer internships has greatly strengthened career development for undergraduates. See more about Sewanee in the "Sewanee Snapshot" here.

In an era of specialization, Sewanee upholds the broad-based ideals of liberal education as a surer means to success. At the University of the South, the adherence to outstanding liberal arts education and enduring traditions of honor, community, and respect have transformed many generations of students, and have earned the abiding loyalty and support of alumni who are enjoying lives of integrity, leadership, and service.

The University is located atop the Cumberland Plateau between Nashville and Chattanooga, Tennessee. Sewanee’s physical environment, which includes the 13,000–acre Domain (as the campus and surrounding area is known), provides a remarkable academic and recreational resource, and an unparalleled place in which to study and reflect. It invites students to engage in both a multitude of outdoor activities and careful study of the natural environment.

As the University celebrated the 150th anniversary of its founding in 2007–2008, it looked back on a rich history and forward to new opportunities for the next generations. “The essence of Sewanee is consistent from generation to generation,” said Vice Chancellor emeritus Joel Cunningham. “We are a university dedicated to liberal education, to time-honored traditions, and to our commitment to serve our students and this nation. We have been successful in advancing our mission, and I believe we have the resources and the will to ensure that Sewanee’s best years are still to come.”

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