Paralegal

Position Overview

Primary Function: Reporting to the Vice President and General Counsel, this position is expected to bring an efficient and organized approach to a varied workload by assisting with the performance of complex and diverse administrative, office management and evaluative duties, including those of a complex, sensitive and confidential nature and which require familiarity with legal issues, process and documentation, paralegal best practices and obligations, and procedures that support the delivery of legal services by the Office of the General Counsel to the University.
Opportunities for Leadership:
This position reports to the General Counsel.
Career Band: 2B

Position Description

Typical Duties & Responsibilities:

Work closely with Vice President and General Counsel managing matter intake, review and attorney assignment;

Work closely with Vice President and General Counsel for maintaining structured, searchable and comprehensive case and contract matter files, including electronic file systems;

Interact with attorneys and witnesses in litigation, employment and other legal settings requiring tact and discretion, including personal interactions in highly sensitive/charged situations;

Compose, edit and finalize correspondence and legal documents including, proofreading, drafting and letter writing for attorney approval;

Review and process subpoenas, discovery requests and court orders;

Prepare reports and correspondence related to the Office of General Counsel;

Liaison between the Office of General Counsel and risk management, the University’s insurance broker and carriers, other University offices and other parties involved in potential liability claims including review of incident reports and collection of pertinent data;

Attend and support University committees and working groups as assigned;

Assist with website updates, legal trainings and communications;

Perform legal research including web-based research tools;

Maintain positive public relations and client service with administrators, faculty, staff, business associates and outside counsel;

Oversee the effective operation of the Office of General Counsel, including operational budget, tracking and coding outside counsel invoices, departmental purchases and other expenses;

Work with the department’s Administrative Assistant in file management, customer service, training and webinar support, maintenance of office equipment, supplies and other needs, and related administrative support duties; and

Other legal support duties as assigned from time to time.

Secondary Responsibilities: Physical Requirements and/or unusual work hours: May be required to work some evenings or weekends on a limited basis.
Machines & Equipment Used: Computer, copier, printer, phone.
Budgetary Responsibility: Monitors expenditures against budget; prepares budget data for review/approval by supervisor/department head. Attributes of a Successful Candidate

Education: Paralegal certification and training required. Bachelor's Degree is preferred.
Experience: 5+ years experience as a paralegal with a college degree or 10+ years experience as a paralegal if college degree is not attained.
Job Related Skills:

Demonstrated professionalism, integrity and sensitivity, consistent with the requirements of a law office, to the confidentiality and privileged nature of matters handled by the Office of General Counsel.

Demonstrated knowledge of law office management in private practice law firm or in-house counsel office.

Demonstrated knowledge of research and analysis methods.

Demonstrated knowledge of the nature and use of tools of legal research.

Demonstrated ability to assimilate oral and written data, to analyze facts and draw logical and relevant conclusions regarding the matter(s) presented.

Excellent organizational and time management skills with the ability to prioritize logically and effectively.

Advanced skills in the Microsoft Office and Google Suite.

Excellent verbal and written communication skills.

Demonstrated ability to work effectively and collegially with internal and external constituencies at all levels.

Licenses & Certifications: Certification as a ParalegalSupplemental Information

Confidential Information: Yes
Working Environment: Office
Personal Interaction/Communications:

Student Contact: Student workersInternal: Faculty, Staff, AdministratorsExternal: Regents & Trustees, government officials or agencies, visitors, parents, other institutions, colleges, or companies.
Any additional requirements specific to this position:
Must be able to wear an approved mask for prolonged periods while performing job duties and responsibilities.

Employees are required to be fully vaccinated against COVID-19 subject to an approved medical or religious exemption.