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CHIEF ADMINISTRATIVE OFFICER- Department of Obstetrics and Gynecology

Duke University
ObGyn Departmental Chairman's Office

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Executive Administration Jobs
C-Level & Executive Directors
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

The Department of Obstetrics and Gynecology in the Duke University School of Medicine is seeking a Chief Administrative Officer to provide overall administrative management and coordination for the clinical, research and academic missions of the department.

Obstetrics and Gynecology has a long tradition of providing world-class women’s health care and leveraging academic and community partnerships to provide the highest quality reproductive health care to women in our local communities and around the world.

The ideal candidate possesses experience with finance, budget, personnel, space and facilities planning, grant administration and policy interpretation in similar industries or academic medical centers. In addition preferred candidates have relevant experience in healthcare, particularly an academic medical center as well as significant management experience in a faculty-driven environment. Experience in using computerized accounting and financial information systems is required.

This role requires excellent: communication, change management, organizational planning, and financial management and analysis skills.

Role Summary

The Chief Administrative Officer serves as the administrative leader and senior advisor to the Chair of Obstetrics & Gynecology and our faculty leadership. The primary responsibilities of this position are to generate, manage, and interpret strategic information; provide financial management and accountability for all Department resources; and provide administrative infrastructure to ensure that our faculty, staff, and trainees thrive. This role is dynamic, providing administrative leadership in multiple Duke entities beyond the Department. The position reports directly to the Chair of the Department and has a dotted line reporting relationship to the Vice Dean for Finance and Resource Planning in the School of Medicine.

Work Performed

Provide administrative direction and coordination in the formulation, interpretation and administration of current and long-range policies, procedures and programs within the School of Medicine.

Assumes the overarching fiscal responsibility and direction of the Department's financial teams across all three missions – clinical, research and education, which involves the department general ledgers in both the University and Private Diagnostic Clinic (PDC).

Plan budget needs by analyzing plans on a short- and long-term basis to include projecting possible levels of support from multiple sources of funding.

Establish incentives and performance goals utilizing tools including, but not limited to, wRVU per CFTE, patient visits, receipts, and net income.

Analyze performance reports and share with key stakeholders.

Determine fiscal requirements, make projections and prepare budgets; monitor, verify and reconcile expenditure of budgeted funds; prepare financial statements reflecting status of programs and activities; ensure compliance with all relevant policies and procedures.

Establish schedules, task assignments manpower allocation, space and equipment to ensure conformance with commitments, goals and objectives.

Maintain liaisons with all levels of administration, faculty and outside organizations to coordinate business, accomplish directives and facilitate the resolution of problems.

Coordinate the compilation and preparation of operational and financial reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions.

Direct and supervise staff; manage personnel activities; provide guidance and recommendations.

Assist in planning and coordination of construction, relocation and maintenance activities.

Represent departmental chair/leader in meetings, conferences and other affairs of an administrative nature.

Core Competencies

  • While many competencies, skills, and knowledge are critical to the success of the role, the following are examples of notable aptitudes that must be demonstrate
  • Strong leadership skills and ability to take administrative ownership for the Department and to gain the confidence of faculty, staff, leaders, colleagues, etc.
  • Proven innovation and initiative to anticipate, develop, and implement new procedures, processes, and best practices.
  • Demonstrated ability to analyze complex situations, identify and analyze problems, and develop options and recommendations for resolution.
  • Proven ability to develop, analyze, organize, and execute project objectives to achieve organizational goals and implement strategic objectives.
  • Ability to direct the Department's administrative teams across the three missions to develop needed process pathways and data systems.
  • Demonstrated ability to solve complex, unusual, and new challenges to establish effective and efficient precedents.
  • Adaptability to continually changing work priorities and business methods.
  • Demonstrated ability to work cooperatively with people of diverse racial, cultural and ethnic identities, styles, beliefs, and functional responsibilities; treat everyone with respect and dignity.
  • Proven ability to research, gather, and organize information to conceptualize concise reports using various resources.
  • A high degree of professionalism, integrity, and accountability with demonstrated enthusiasm for and commitment to the position, the work, the team, the Divisions, the Department and Duke.
  • Excellent negotiation skills. Demonstrated counseling techniques with the ability to act as a facilitator, exercise diplomacy, professionalism, responsiveness, a high degree of flexibility, and resolve concerns and conflicts between individuals and among multiple members of a group in a fair and equitable manner.
  • Excellent interpersonal, written, and verbal communication skills to interact with a variety of personalities at all levels; exercising tact, sound judgment, diplomacy, and adaptability to promote positive working relationships and job effectiveness.
  • Ability to work independently and follow through on assignments with very minimal direction and acceptance of full responsibility and accountability for all personal actions.
Minimum Qualifications


Bachelor's degree in business, finance, accounting, or related field required. Master's degree in related field highly preferred.


Ten or more years of experience managing administration and financial operations, preferably in a healthcare or medical research related organization. Experience with financial control systems, grants and contracts management, information systems, and all financial aspects relating to complex academic medical research systems preferred. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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