Associate Director for Donor Communications

University of Virginia

Job Details


Employment Type: Full-time
Posted data: 2021-12-17
Req: R0030284

The UVA Health Development Office seeks an Associate Director for Donor Communications to join our committed, collaborative, and results-driven Donor Relations team in support of the continued success of the University’s Honor the Future Campaign.

The Associate Director for Donor Communications will play a key role in supporting various stewardship communications needs within UVA Health Development. The successful candidate will be a skilled written communicator who can adapt their writing style to different authors and audiences and quickly draft well-written and brief executive-level correspondence from UVA Health leadership. The Associate Director will be responsible for preparing custom stewardship reports highlighting the impact of private support for delivery to UVA Health’s largest benefactors. They will also work collaboratively and creatively with colleagues on other donor-facing stewardship communications projects designed to enhance UVA Health’s relationship with its donors. The incumbent will report to the Director of Donor Relations & Strategic Stewardship.


Stewardship Communications – 40%

  • Develop customized stewardship reports and materials to showcase and communicate philanthropic impact to high-level individual donors. Collaborate with development officers, other colleagues to gather content from principal investigators, other faculty; perform additional research as needed to supplement content provided by investigators. Make scientific content understandable for a lay audience and demonstrate the impact of private support on UVA Health’s four mission areas of community and health equity, education, patient care and research. Employ various mediums, including print and digital, for delivery of engaging and impactful reporting.
  • Partner with the team to design and edit annual endowment reports, including narrative content and financial reporting. Collaborate with Donor Relations colleagues to maximize the potential of the new Ovrture digital reporting platform to deliver engaging reporting with multimedia content. Periodically evaluate annual reporting process in partnership with DR team and recommend improvements.
  • Collaborate with colleagues across Grounds on pan-University stewardship reports involving key UVA Health donors.
  • Partner with HSD communications team to produce content/stories with donor stewardship focus that foster campaign priorities and messaging; conduct interviews with donors, faculty, staff, and community members to enhance content.
  • Collaborate with University partners on compelling stories featuring UVA Health donors in University publications (i.e. Envision, Illimitable, UVA Today, Virginia Magazine and others) across all platforms (print, web, video).
  • Serve as HSD administrator and point for the ThankView video platform; collaborate with DR and Communications colleagues on creative uses for stewardship.

Gift Acknowledgements – 35%

  • Research and prepare customized acknowledgment letters for major gifts to UVA Health on behalf of the Executive Vice President for Health Affairs, the Dean of the School of Medicine, the Medical Center CEO, Cancer Center and UVA Children’s leadership, and the Senior Associate Vice President for Development.
  • Provide background on select major gifts/donors to UVA Health Campaign leadership for personal acknowledgment.
  • Supervise and manage the workflow of part-time Development Associate with responsibilities for processing lower-level acknowledgments. Prepare and refresh acknowledgment letter templates for DA use and edit correspondence as needed.
  • Serve as the primary reviewer/editor of all draft acknowledgments from University President to UVA Health donors in partnership with HSD development staff.
  • Coordinate with Donor Relations Coordinator and individual teams to ensure timely delivery and recording of acknowledgments.
  • Serve as the primary point for documenting and refining UVA Health Development’s acknowledgment program. Periodically evaluate current gift acknowledgment protocols and processes; make recommendations for greater impact and effectiveness and implement improvements.

Leadership Correspondence –15%

  • Draft succinct executive-level follow-up correspondence to high-level donors/prospects on behalf of the various UVA Health executive leadership team members to help advance individual donor relationships.

Other Targeted Communications/Special Projects – 10%

  • In partnership with HSD events and communications teams, support event communications needs as appropriate.
  • Coordinate targeted holiday communications, including creating holiday card messaging and manage print work.
  • Provide communications expertise and collaborate with the Donor Relations team on stewardship initiatives targeted at specific donor constituencies such as planned giving donors, Compass Rose Society members, etc.
  • Establish and maintain relationships with internal and external Communications partners for project collaborations as needed. Manage freelance hires as needed for specific projects.


  • Bachelor’s degree and at least three years of experience in development communications or related work is required
  • Superior writing, editing and proofreading skills with the ability to tailor written copy to specific audiences while adhering to established University style guidelines. Direct experience with development writing strongly preferred.
  • Ability to translate complex scientific concepts into compelling content that is understandable and accessible to lay audiences
  • Proven project management and organization skills with ability to manage multiple projects simultaneously while adhering to deadlines
  • Digital communications skills/experience working in digital communications platforms preferred
  • High level of initiative and ownership; ability to work independently with minimal supervision
  • Ability to prioritize work and pivot quickly in response to shifting priorities
  • Highest ethical standards and attention to confidentiality when dealing with donor information
  • Excellent interpersonal skills with a strong orientation to collaboration and teamwork
  • Ability to work effectively in a complex environment
  • Thorough knowledge of Microsoft Word, Outlook, Excel. Comfort navigating a CRM database to gather giving, donor data for work product.
  • Possess a command of cultural sensitivity and value and embrace cultural, political, and social differences. The incumbent will contribute to an environment that encourages diversity, equity, and inclusion.

Anticipated hiring range: $55,000 - $63,000

Location: The UVA Health Development Office operates within a distributed teams model for work, offering a flexible and hybrid work space. All team members must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using a variety of technologies and tools. Shared office space is available to staff in Charlottesville, VA. Due to the nature of this position, qualified candidates will be considered for 100% remote work arrangements if desired. Preference will be given to candidates on the East Coast to allow for alignment of business hours.

Application Materials:Please submit a cover letter to include your interest, knowledge, skills, abilities or experience related to the position as well as your interest, knowledge, skills, abilities, or experience that support excellence through diversity, equity, and inclusion (Inclusive Excellence - Statement Guidance for applicants can be found here,

This position will remain open until filled. This is an Exempt level, benefited position. This position will not sponsor applicants for work visas. This position is a restricted position and is dependent upon project need, availability of funding and performance. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Daniel Strong, Senior Recruiter at

COVID Vaccination Requirement

Due to the scope of President Biden’s Executive Order 14042 issued in early September, all University of Virginia employees must be fully vaccinated by December 8, 2021, unless they have a University-approved religious or medical exemption. For more information and a comprehensive list of FAQs, please visit the Academic COVID Requirement webpage:

How to Apply:

Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box.

Process for External Applicants: Please apply through Workday, and search for ‘R0030284'. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for ‘R0030284.’ Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).


This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

COVID Vaccination Requirement

Please visit this page prior to applying for current information regarding vaccination requirements for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.

What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.

Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).  

As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.


As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.

Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.


UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.

Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.

The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.


The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.

One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation:  UVA’s faculty have generated more than 130 patents since 2010.

Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards.  Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.


Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries.  No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.

In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others.  Charlottesville is also becoming a center for innovative start-up businesses.  The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers. 

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 to request assistance.

Find Us
United States

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert