New York State Grants and Scholarships Coordinator

Job Details

Category:: Professional
Department:: Financial Aid in Student Records
Locations:: Binghamton, NY
Posted:: Nov 3, 2021
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 09708
Position ID:: 138482

About Binghamton University:

Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by outstanding academics, facilities and community life - promotes extraordinary student success.

Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 18,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: Commensurate with experience

The successful candidate will assist the Associate Director for New York State Aid operations with overseeing the processes and procedures of awarding and distributing New York State Aid. The Scholarships Coordinator will work closely with the organization in charge of the New York State Aid, the Higher Education Services Corporation (HESC). They will coordinate the day-to-day operational, programmatic, and administrative responsibilities associated with the HESC awards.

  • Responsible for oversight and processing of all New York State Financial Aid and Scholarships, including TAP, Excelsior, STEM, and others.
  • Responsible for compliance with State aid regulations specific to NYS aid grants and scholarships.
  • Work in conjunction with Academic Advising and Faculty Advisors to interpret aid regulations and advise students and families appropriately.
  • Responsible for outreach to students and families to create an understanding of NYS aid regulations and communications when students are at risk of losing eligibility.
  • Responsible for system testing of all functions related to NYS aid processing and certification - work with Information Technology Services, the SICAS Center, and the Higher Education Services Corporation to test new functionality as it is made available and adapt to Binghamton University business as appropriate.
  • Coordinate staff training in topics related to NYS aid.
  • Coordinate with the Associate Director for NYS Aid Operations to create and maintain a NYS aid production schedule, detailing the timeline and communication stream for all businesses related to NYS aid processing and certification.
  • Develop yearly Aid for Part-Time Student (APTS) plan as well as a year-end summary. Develop and maintain APTS procedures for awarding, certification, and disbursement of funds.
  • Develop a general understanding of Federal Financial Aid regulations to assist staff in understanding how Federal and NYS aid interact as an entire financial aid package.
  • Actively participate in Financial Aid Counselors meetings by bringing forth questions to discuss examples of best practices and issues as they arise.
  • Assist with planning, coordinating, and participating in various community and institutional financial aid events. Participation in Open Houses, Orientation, and community outreach events is expected.
  • Actively service NYS Aid students and families both in person, on the phone, and via email.


  • Bachelor's degree
  • Experience making administrative decisions and judgements, organizing resources and establishing priorities
  • Strong working knowledge of data management programs like Excel
  • Proven advocate for students who are from diverse backgrounds, effectively counsel and advise students and their families
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community and team environment
  • Ability to work independently, manage several projects and priorities and meet deadlines


  • Knowledge of the Higher Education Services Corporation
  • Base knowledge in campus management systems like Banner
  • Two years of experience serving diverse student populations, specifically in financial aid, academic advising, or a registrar environment

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]

Payroll information can be found on our website

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Application Instructions:

Deadline for Internal Applicants: 11/18/2021

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Persons interested in this position should apply online.

Please submit:

  1. Resume,
  2. Cover letter, and
  3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents:


Working at Binghamton University

Message on working at Binghamton University from President Harvey Stenger    


Binghamton University opened its doors as Triple Cities College in 1946, to serve the needs of local veterans returning from service in World War II. Originally located in Endicott, N.Y., five miles west of the present campus, the fledgling school was a branch of Syracuse University.

Four years later, the college was incorporated into the State University of New York (SUNY) and renamed Harpur College in honor of Robert Harpur, a Colonial teacher, patriot and pioneer who helped settle the area west of Binghamton.

In 1961, the campus moved across the Susquehanna River to Vestal. Growing enrollment and a reputation for excellence soon led to the selection of Harpur College as one of four doctorate-granting University Centers in the SUNY system.

In 1965, the campus was formally designated the State University of New York at Binghamton, and in 1992, Binghamton University was adopted as our informal name.

Mission Statement

Binghamton University is a premier public university dedicated to enriching the lives of people in the region, state, nation and world through discovery and education and to being enriched by partnerships with those communities.

Vision Statement

Binghamton as an institution is dedicated to higher education, one that combines an international reputation for graduate education, research, scholarship and creative endeavor with the best undergraduate programs available at any public university.

We are an academically selective community that shares ideas across departments, disciplines and borders. We encourage faculty, students and staff to ask unexpected questions, foster open dialog and develop innovative solutions to important problems.

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