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Assistant Director for Student Equity, Leadership and Community

Employer
Washington State University
Location
Pullman, WA
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Job Details

Employment Type: Full-time
Posted data: 2021-11-03
Req: R-3275

Title:

1482-YN - Student Services Coordinator/Advisor 2

Business Title:

Assistant Director for Student Equity, Leadership and Community

Location:

Employee Type:

Admin. Professional

Job Family:

Administrative Professional - OT Eligible

Position Details:

COVID-19 Vaccination Information:

In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Vaccine or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious information is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at hrs@wsu.edu or 509-335-4521 if you have questions.

Summary of Duties:

The position reports to, and partners with, the Director for Student Equity, Leadership, and Community to develop the vision, direction, and actualization of an inclusive co-curricular learning environment. In addition, the position will work collaboratively with the campus community in addressing issues related to historically underrepresented, marginalized, and/or underserved students. The Assistant Director is comfortable carrying out the Student Affairs values of collaboration, inclusion, innovation, empowerment, communication, and compassion.

Apply a depth of knowledge of policies and management expertise to support the management of student programs and services in the areas of Diversity, Leadership, and Community Engagement. Assesses the quality of and impacts of programming. Coordinates student involvement activities and events in the areas of organization, advising, leadership, professional development, and event management coordination. Assesses and manages risk associated with student-led programming. Provides guidance and liaison to student leadership to work collaboratively with Student Affairs staff, Associate Students of Washington State University Health Sciences (ASWSUHS), Student Entertainment Board (SEB), and Cougs in the Community. Manages expenditures for Service & Activities (S&A) accounts and manages the S&A Fund allocation hearing process. Plans and runs monthly events and oversees planning and implementation of campus student orientation.

Essential Duties:

Supervision - 25%

  • Participates in recruitment and selection of office support staff.
  • Oversees new student leader hiring process for ASWSUHS, Student Entertainment Board, and Cougs in the Community in conjunction with newly elected ASWSUHS President and Vice President and current student leaders.
  • Ensures all student leader position descriptions are updated annually, and work with HRS to onboard new student hires.
  • Trains, schedules, evaluates, and supervises the ASWSUHS Program Coordinator, ASWSUS Executive staff, Student Entertainment Board, and Cougs in the Community.
  • Schedules individual appointments with student leaders throughout the year to discuss and evaluate work. Provides opportunities for students to reflect on past work and to do goal setting for future work.
  • Recognize value of and promotes diverse workforce; value and encourage diverse perspectives, creativity, and teamwork.
  • Ensure a quality working environment for all employees and a co-curricular experience for student leaders.
  • Actively engage in recruitment and hiring of new employees.
  • Recruit and train staff members. Act on leave requests; initiate corrective and/or disciplinary action as needed.
  • Motivate staff to achieve peak performance; conduct annual performance evaluations. Direct staff in developing, implementing and conducting unit functions.
  • Responsible for oversight of day-to-day operations of assigned staff.
  • Provides training, assigns tasks/projects, follows up to ensure work is completed accurately and on schedule.

Management & Assessment - 20%

  • Oversees and manages day to day operations of student-led programs which support student engagement at WSU Health Sciences.
  • Provides oversight, education, and monitoring of Service & Activity (S&A) Fee funded budgets (totaling over $700,000) with a particular focus on student government (ASWSUS), the Student Entertainment Board (one budget), registered student organizations (26 budgets), and Student Involvement (one budget) to ensure compliance with University, state, and federal laws, policies, and regulations.
  • Leads, plans, and manages the allocation hearing processes (both spring and fall) for S&A Fees totaling more than $700,000, and advise departments and student groups about the application procedure to request funds.
  • Assesses annual student engagement levels through the creation of measurable student engagement learning outcomes and objectives based on the resources from the three student-focused areas – Diversity, Leadership and Involvement, and Community Engagement.
  • Utilizes research based techniques to assess engagement from year to year.
  • Formalize the creation of a leadership development program to students in leadership positions in Diversity, Leadership and Involvement, and Community Engagement.
  • Assesses the student leadership experience through the creation of measurable learning outcomes and objectives. Utilizes pre- and post-surveys at the beginning and end of students’ leadership experiences to gauge effectiveness of leadership programming.
  • Researches, plans, and coordinates leadership education and development programs for student leaders at WSU Health Sciences.
  • Considers historically under-served populations when developing programs, training, and co-curricular opportunities.
  • Devises and implement process improvements and align programs to meet current and future campus and community needs.
  • Helps leads the development of resources in Diversity, Involvement & Leadership, and Community Engagement to serve as important resources for the University community on best practices and national trends.
  • Coordinates and delivers programs in collaboration with the Student Diversity Center to promote inclusion and social change and facilitates a campus that actively engages behaviors of social justice.
  • Develops and maintains relationships with internal and external student and academic affairs offices, community groups, and other organizations, to facilitate communications and collaborative efforts which ensure optimal programs and processes for students.
  • Plans, develops, and implements a comprehensive and innovative student engagement strategy in support of campus and Student Affairs goals of creating an inclusive climate and retention of diverse student populations.
  • Serves as a catalyst for the development of student programs that promote civility and a respectful campus environment.
  • Authentically commit to fostering and maintaining a workplace climate that is supportive of employees and respectful of difference, as well as to create a learning environment for students that encourages personal development, self-reflection, and academic success.

ASWSUHS, SEB & Cougs in the Community Advising - 20%

  • Advises ASWSUHS, Student Entertainment Board, and Cougs in the Community leadership on University and campus policies and procedures.
  • Advises ASWSUHS Senate and committees on University and campus policies and procedures.
  • Creates relevant ASWSUHS training materials including basic leadership, professional development skills, purchasing, committee advising and event planning.
  • Reviews completed forms and documents (i.e., programming, travel, financial, etc.) and relevant forms (i.e., Event Planning Requests, etc.) prepared by ASWSUS leadership to ensure accuracy and completeness prior to processing.
  • Assesses ASWSUHS, Student Entertainment Board, and Cougs in the Community student activities and events for proper budget expenditures, potential WAC violations and/or potential liability issues and establish plans to mitigate risk. Apprises the Director for Student Equity, Leadership, and Community of major concerns or risks.
  • Applies discretion to approve or cancel activities and events to ensure safety and welfare of students.
  • Ensures events and activities comply with University policies and procedures and fulfill the organization’s mission and goals.
  • Attends various activities/events to assure proper setup, event coordination, cash handling, registration, etc.
  • Ensures, through delegation to support staff, that event planning and purchasing documents are updated as needed to enhance record keeping and advising capabilities.
  • Educates students on proper procedures for event coordination, including notification and communication with specific offices, including but not limited to: IT, Facilities &Operations, Student Affairs, outside vendors, and the Spokane Regional Health District.
  • Oversees the ASWSUHS General and Special Elections process with the help of students appointed to the Election Committee
  • Mentor and guide students in group development, sustainability, inclusion, and professionalism.
  • Regularly exercise independent judgment and discretion in assessing individual needs of students and developing plan of action.
  • Develop and present group training sessions on event planning, goal setting, organizational development, and leadership.

Area Coordination - 15%

  • Works closely with the Director of Student Equity, Leadership and Community to maintain and improve the daily operations and goals of the areas.
  • Analyze program outcomes to determine program effectiveness and opportunity.
  • Collaborates and provides leadership in the development, planning and implementation of programs.
  • Lead in terms of assignments, department policy and procedure review, and embracing best practices and initiatives in improving the student experience and program, such as streamlining programming and programming communication.
  • Develop, review, and revise policies and procedures in collaboration with the Director. Work with Director to develop, improve, and maintain a policy program manual and ensure that all staff involved are knowledgeable about current policies and procedures through oversight and training.

Student Orientation and Other Programs - 15%

  • Manages the processes of organizing and planning end of the year events and relevant commencement programs, tracks emerging issues, provides resources, recommends topics that develop communication and leadership skills, convenes meetings, etc.
  • Develops, leads, plans, implements, promotes, and evaluates campus orientation program.
  • Leads the Campus Orientation Committee.
  • Assesses Campus Orientation effectiveness and overall value to new students.
  • In collaboration with the Student Affairs Admissions Counselor, advertises, hires, and trains Orientation student ambassadors to help with Campus Orientation activities.
  • Plans, develops, implements, and assesses campus-wide programs such as Health U, a workshop series, or other program.

Other - 5%

  • Other duties as assigned.

Required Qualifications:

Positions require a Bachelor’s degree and three (3) years of professional work experience in student services or related education/experience. Experience leading or directing the work of others. A Master’s degree in a related field may substitute for one (1) year of professional work experience. Any combination of relevant education and professional experience may be substituted for the educational requirement on a year‐for‐year basis.

Additional Requirements:

  • Experience using computer software such as Microsoft Office Suite (Word, Excel, etc.).
  • Requires a flexible schedule including some evenings and weekends.
  • Demonstrated ability to work effectively and positively in a diverse team environment.
  • Demonstrated experience and successful involvement working with diverse populations.
  • Attention to details, organized, and multi-tasking to meet deadlines.

Preferred Qualifications:

  • Master’s degree, preferred in related field (i.e. student personnel, counseling, Education, cultural studies, etc.).
  • Previous work experience in diversity or related work experience.
  • Experience communicating with the public via e-mail, phone, and in person.
  • Supervisory experience.
  • Experience writing reports and making oral presentations.
  • Experience working in a higher education environment.

Additional Information:

Area/College: WSU Health Sciences Spokane
Department Name: WSUS Student Affairs
City, State, Zip: Spokane, WA 99202
Department Link: https://spokane.wsu.edu/studentaffairs/selc-main-page/

Monthly Salary: Commensurate with experience
FTE: 100%
Permanent
Screening Date: November 17, 2021; open until filled
Background Check: This position has been designated by the department to require a background check.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Applicants are required to include contact information for professional references within the application.
Required Documents: 1) resume and 2) cover letter.

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

Organization

Working at Washington State University

Founded as the people’s university, WSU embraces its land-grant heritage, seeking to transform lives through education, research, and community engagement and service. The University has been delivering life-changing knowledge and discoveries to the state, region, nation, and the world for nearly 130 years. WSU enjoys productive partnerships with major industries in the state, including agribusiness, aerospace, health care, software, technology, and construction. The colleges at WSU Health Sciences Spokane have formed robust partnerships across the state of Washington, both with large medical centers and hospitals, as well as a variety of rural and community hospitals and clinics.

WSU is Washington’s land-grant university with campuses located statewide in Everett, Pullman, Spokane, Tri-Cities, Vancouver, and online through the Global Campus. WSU also has research centers located throughout the state and extension offices in every county. Learn about WSU’s statewide reach.

WSU employees promote academic excellence and innovative research with nationally recognized academic programs, renowned professors, students who make a difference, and vibrant communities.

WSU offers staff and faculty a comprehensive benefits package as well as professional development and a host of work/life quality programs. Explore WSU’s benefits.

Review the application instructions for instructions and tips on using the WSU Jobs site and applying for jobs at WSU.

WSU is Washington’s land-grant university with campuses located statewide in Everett, Pullman, Spokane, Tri-Cities, Vancouver, and online through the Global Campus. WSU also has research centers located throughout the state and extension offices in every county. Learn about WSU’s statewide reach.

WSU employees promote academic excellence and innovative research with nationally recognized academic programs, renowned professors, students who make a difference, and vibrant communities.

WSU offers staff and faculty a comprehensive benefits package as well as professional development and a host of work/life quality programs. Explore WSU’s benefits.

Review the application instructions for instructions and tips on using the WSU Jobs site and applying for jobs at WSU.

Diversity Profile: Washington State University

As a land-grant institution, diversity, equity, and inclusion serve as core values and beliefs of Washington State University (WSU). At the university, college, or department level, WSU is committed to fostering open, proactive dialogue to create a more inclusive culture at all its locations including the five physical campuses and its online Global Campus, as well as its 39 Extension offices, four research centers, and 25 small business development centers.

Core Belief

WSU is committed to achieving an ethical and socially just society for all. Instituting social change on a large scale begins at home with system-level policies that actively promote equity. The University is committed to diversity, equity, and inclusion throughout every aspect of its statewide system. We strive to create a climate that enables underrepresented students, faculty, and staff to thrive in communities that foster a sense of belonging in a culture of inclusion. The ultimate goal? Creation of institutional culture in which inclusion and equity are the norms, a model that helps move the world toward a place in which all people are treated with dignity and respect.

Core Value

Equity, diversity, inclusion, and belonging. Promotion of an ethical and socially just society through an intentional commitment to equity, diversity, and inclusion.

WSU’s core ideology can be found in its System Strategic Plan. 

WSU’s Student Body

WSU's student body statewide is ethnically diverse: 31 percent of our students are underrepresented minorities, and first-generation students represent nearly 33 percent of the total enrollment. About 15 percent of WSU students hail from outside the state of Washington and about 7 percent are international students. System-wide enrollment reached a record 31,607 students in fall 2019.

Associate Vice Provost for Inclusive Excellence Recently Announced

Dr. Lisa Guerrero was recently named associate vice provost for inclusive excellence. Guerrero has been an active advocate for diversity and inclusion since joining the WSU faculty in 2004. She is currently a professor of Comparative Ethnic Studies in WSU’s School of Languages, Cultures, and Race. She will maintain her faculty position, while serving as associate vice provost in a half-time appointment.

Dr. Guerrero will provide leadership to academic affairs in implementing WSU’s commitment to equity, diversity, and inclusion. She will help to identify and implement best practices and evidence-based approaches in faculty hiring, tenure and promotion, research support, faculty retention, teaching and mentoring, and curriculum planning. One of her first areas of responsibility will be to oversee the Racism and Social Inequality in the Americas faculty cluster hire program for Fall 2021.

Representative Affinity Groups

Representative affinity groups within the Washington State University system include the following:

WSU Resources and Offices

WSU Human Resource Services supports a climate of integrity and equity that actively reflects open, respectful dialog. Additional resources are available on the Human Resource Services website.

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