Grants Manager, Georgetown College Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Grants Manager, Georgetown College - Georgetown University

The Georgetown College experience is marked by intellectual vitality, a global outlook, and dedication to service. In the Jesuit tradition of cura personalis, Georgetown College strives to provide its students with a multifaceted liberal arts education—an education of the whole person. Our exceptional students and world-class faculty are the heart and soul of the university. The College curriculum covers the full range of humanistic, scientific, and social-scientific disciplines. Students are introduced to ideas sustained throughout history and are invited and expected to think critically about the nature of the world and our place in it.

The Grants Manager assists faculty with the financial and compliance management of externally funded grants and contracts, and serves as a liaison and active partner between faculty and other university offices for post-award management. They also serve faculty in departments or interdisciplinary programs within Georgetown College; participate as a member of the cross-cluster Office of Research Services Grant Management Team; and interact with a variety of people within Georgetown College and the wider Georgetown University community.

Reporting to the Senior Associate Director for Finance, with indirect reporting to the relevant Cluster Research Administrator in the Office of Research Services (ORS), the Grants Manager has duties that include but are not limited to:

Grants Management and Administration

• Prepare monthly reconciliations of all grant and contract expenditures via reporting functions in Georgetown's internal management system, GMS and review with faculty, ensuring all charges are allowable, allocable, reasonable, and necessary; and process journal entries (PAAs) when needed.
• Determine the need with faculty for effort adjustments, re-budgets, agreement modifications, and no cost extensions; and work with Grants and Contracts Administrator to negotiate those changes with the sponsor.
• Guide faculty through sponsor progress report preparation and help them navigate the sponsor's reporting system, ensuring all requirements are met.
• Work with the Sponsored Projects Finance Office (SPFO) and faculty to close out all projects in a timely manner and in accordance with sponsor and university rules and regulations.
• Review and approve all sub-award and consultant invoices before sending them to SPFO for payment.
• Track and review cost-share commitments, salary caps, and F&A and fringe benefit rates for compliance with university and sponsor policies.
• Work with faculty and SPFO to make sure all milestones and deliverables of the project are met, including both technical and financial reporting; and assist SPFO with audit requests as needed.
• Assist the Grants and Contracts Administrators in compiling information for Just in Time requests or other requests from sponsors in order to issue an award.
• Maintain and update faculty Other Support and Current and Pending documentation.
• Review new Notices of Award, sponsor and university rules and regulations with faculty and highlight actionable items.
• Request pre-award spending codes as needed, and ensure they are accurately set up in GMS.
• Review and confirm award and budget set-up in GMS; and share worktags with faculty and project staff.
• Ensure sub-award and consulting agreements are created in line with the Notice of Award and set up correctly in GMS.
• Set up purchase orders and other reoccurring expenses for the project in GMS.
• Maintain up-to-date tracking and reports of all projects in the Grant Manager portfolio and cluster.
• Design, maintain, and continually improve grant management resources - for example, templates, checklists, and sample materials - that will improve post-award administration.
• Maintain up-to-date knowledge of federal and non-federal rules and regulations.
• Take regular training and skill upgrading courses as recommended by the Cluster Research Administrator and leadership.

Financial Monitoring, Reporting and Tracking

• Conduct financial monitoring and provide projections of sponsored research, including IDC accrual and cost share.
• Manage project staff assignments, PI effort reporting, and associated financial allocations of sponsored research.
• Perform timely tracking of invoicing, payment authorizations, and reconciliations of sponsored research.
• Perform timely tracking of the processing of financial corrections and adjustments of sponsored research.
• Conduct sponsored research reporting, renewals, no-cost extensions (NCEs), other award modifications.
• Conduct sponsored research/grant close-outs and related certifications.

Qualifications

• Bachelor's degree (or the skills gained in equivalent work experience)
• 3 to 5 years of progressively responsible experience in a university or other non-profit grants management role
• Knowledge of federal and non-federal rules and regulations relating to sponsored grant and/or contract activity - e.g., FAR, CFR
• Proven experience with financial systems, accounting, and cost accounting standards as they pertain to grants and contracts management
• Excellent analytical, critical thinking, verbal and written communication skills
• Ability to establish clear priorities and multi-task in a high-volume setting
• Ability to foster a collaborative, customer oriented working environment where there are multiple customers with competing priorities

Preferred qualification

Certified Research Administrator designation

With your application, please upload the following 2 documents (preferably in a single PDF):

• Cover letter
• Resume

Work Mode: Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.


To apply, visit https://apptrkr.com/2608306





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