ALUMNI RELATIONS ASSOCIATE, Development & Alumni Relations

Tracking Code8254Job Description

Our Mission

We in Boston University Development & Alumni Relations (DAR) harness the power of philanthropy to make an excellent education accessible and welcoming to all, and to advance BU’s global leadership in research, scholarship, artistic creation, and professional practice. To support our work, we have built—and are continuing to build—an outstanding team of dynamic, mission-driven advancement professionals who constantly strive to create an environment where everyone belongs. Where it’s not just about a job, but a career and a community.

Now, our Alumni Relations team is looking for an Alumni Relations Associate who will oversee the logistics of alumni relations programs and events.

Alumni Relations at Boston University

Alumni Relations at Boston University is responsible for connecting with, engaging, and helping foster lifetime connections with the 350,000+ Boston University Alumni across the globe. Alumni Relations is the first point of contact for alums looking to reconnect or engage with their alma mater through educational programs, special events, Alumni Weekend, Global Days of Service, Career and Business networking, volunteer opportunities, and Affinity Networks.

Alumni Relations Associate

Reporting to the Director of Alumni Engagement Programs, this position provides support to the Networks team managing alumni regional and affinity networks, programs and events.

• Provide overall logistics support for alumni volunteer programs and events including the strategic creation and distribution of marketing materials; input on e-mail marketing; proofing and editing copy for web site and e-mail marketing; creates and manages registration pages. Assist network leaders who have questions or and general alumni who need help connecting with a network. Creates and manages registration pages in iModules, pulls lists for email segments from BBEC. Works with external and on campus vendors to secure services or supplies for networks programs.
• Manage reservation system to track registrations, upload reservations into individual records in BBEC software; monitoring and reporting of attendance; and supervising student workers on the production of registration materials including name tags, guests list, and event kits.
• Responsible for constituent reports that provide analytic data for networks programs and events including reporting event attendance in BBEC; building queries in BBEC to determine populations for mailings and emails; creating reports analyzing event attendance and engagement trends; track networks success towards annual activity goals. Manage payments to on campus partners through ISRs and FSRs, credit card transactions, and create shopping cart transactions.

Required Skills

A cover letter is required for consideration.

• Bachelor's Degree and 3-5 years of experience required
• Familiarity with database management
• Excellent customer service skills
• Strong attention to detail
• Ability to work some evening & weekends along with occasional travel

But that’s not all we’re looking for; we want someone who embodies our values:

• Teamwork, transparency, and mutual respect, because we value every member’s contributions and know that leadership can come from anywhere.
• Diversity, equity, inclusion, and a commitment to ensuring that each of us knows we belong here.
• Integrity in how we work and how we treat one another.
• Strategic thinking and curiosity in the relentless pursuit of fresh approaches and measurable results.
• Continuous growth and improvement, both as individuals and as a team.
• Joy and shared appreciation for working hard toward goals that matter.

If this resonates with you and you want to help us in our ambitious next campaign—and maybe do some of your best work as an advancement professional— we encourage you to apply. If you are hesitant to apply because you have not previously performed every responsibility listed in the description, but you do possess transferable skills, our values, and the defined qualifications, we still want to hear from you and welcome your application as well.

To learn more about Development & Alumni Relations at Boston University, and other job opportunities, please stop by the DAR Talent website: https://www.bu.edu/dar-talent/.

Boston University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you require a reasonable accommodation in order to complete the employment application process, please contact the Equal Opportunity Office at 617-353-6474.

Job LocationBOSTON, Massachusetts, United StatesPosition TypeFull-Time/Regular