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Senior Staff Assistant for Undergraduate Education

Binghamton University, State University of New York
Binghamton, NY

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Job Details

Category:: Professional
Department:: Undergraduate Education
Locations:: Binghamton, NY
Posted:: Oct 29, 2021
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 00134
Position ID:: 138267

About Binghamton University:

Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by outstanding academics, facilities and community life - promotes extraordinary student success.

Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 18,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: Commensurate with experience

This position reports to the Vice Provost for Undergraduate Education and Enrollment Management and assists in providing University-wide leadership for initiatives related to academic affairs and undergraduate education.

Responsibilities include:

  • Coordinating all aspects of the University's General Education program, which include: implementation of changes as needed; provision of administrative support to the University Undergraduate Curriculum Committee for course approvals, including interaction with faculty, students, and deans' offices; participation in developing and implementing assessment plans.
  • Serving as the Academic Affairs lead for the production of the annual University Bulletin. This includes working with Information Technology Services, Communications and Marketing, academic departments and deans' offices and other campus stakeholders, as well as developing expertise and proficiency in University policies.
  • Assisting with the preparation of new undergraduate program proposals and revisions to undergraduate programs. Responsibilities include advising departments and schools in the preparation of proposals; meeting with departments and schools upon request; reviewing and editing draft and final proposals; forwarding proposals to campus governance committees; and finalizing and submitting the proposals to SUNY System. Serve as first contact for all questions from SUNY System and SED regarding undergraduate program proposals.
  • Producing an updated edition of the online Faculty-Staff Handbook each academic year. Responsibilities include working with the schools, divisions, and offices of the University to identify the content owners and collect updated information; updating the Handbook in Omni Update; and creating a PDF version of the Handbook once all updates are completed. Serve as first contact throughout the year regarding questions about material contained in the Faculty-Staff Handbook.
  • Serving as administrative coordinator for University-wide (UNIV) courses, working with the University Undergraduate Curriculum Committee and the director of the Office of University-Wide Courses, tracking UNIV/SCHL/GLST/CDCI/ELI courses via an Access database, and setting up UNIV, SCHL, CDCI, ELI, OUT and GLST courses in Banner Catalog (master coursefile).
  • Coordinating the agenda for meetings of Academic Affairs Council and other standing or ad hoc committees, including management of implementation of decisions made in these meetings.
  • Participating in other Undergraduate Education initiatives in collaboration with the vice provost and others in Academic Affairs and other divisions.
  • Evaluating technological solutions to improve processes, create efficiencies and streamline operations for the various responsibilities listed above.


  • Bachelor's degree
  • At least three years' experience in a higher education professional position that requires knowledge and application of academic policy
  • Detail-oriented and meticulous with the ability to ensure University policies and procedures are well documented and SUNY/SED policies and procedures are followed to ensure compliance
  • Excellent writing and reading skills
  • Well-organized and able to complete complex tasks with a high degree of independence
  • Proficient in Word and Excel; proficient or able to become proficient in Omni Update, Banner and other system-level software. Technical expertise in the use of spreadsheets & databases and ability/desire to learn new programs/systems

Preferred Qualifications

  • Master's degree
  • Experience in an academic advising or dean's office
  • Demonstrated success in interacting effectively with a wide cross-section of stakeholders (faculty, academic departments, deans' offices, professional staff, SUNY system)

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]

Payroll information can be found on our website

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Application Instructions:

Deadline for Internal Applicants: 11/16/2021

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Persons interested in this position should apply online.

Please submit:

  1. Resume,
  2. Cover letter, and
  3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents:


Working at Binghamton University

Message on working at Binghamton University from President Harvey Stenger    


Binghamton University opened its doors as Triple Cities College in 1946, to serve the needs of local veterans returning from service in World War II. Originally located in Endicott, N.Y., five miles west of the present campus, the fledgling school was a branch of Syracuse University.

Four years later, the college was incorporated into the State University of New York (SUNY) and renamed Harpur College in honor of Robert Harpur, a Colonial teacher, patriot and pioneer who helped settle the area west of Binghamton.

In 1961, the campus moved across the Susquehanna River to Vestal. Growing enrollment and a reputation for excellence soon led to the selection of Harpur College as one of four doctorate-granting University Centers in the SUNY system.

In 1965, the campus was formally designated the State University of New York at Binghamton, and in 1992, Binghamton University was adopted as our informal name.

Mission Statement

Binghamton University is a premier public university dedicated to enriching the lives of people in the region, state, nation and world through discovery and education and to being enriched by partnerships with those communities.

Vision Statement

Binghamton as an institution is dedicated to higher education, one that combines an international reputation for graduate education, research, scholarship and creative endeavor with the best undergraduate programs available at any public university.

We are an academically selective community that shares ideas across departments, disciplines and borders. We encourage faculty, students and staff to ask unexpected questions, foster open dialog and develop innovative solutions to important problems.

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