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Talent Acquisition Specialist (Human Resources)

Employer
Elgin Community College
Location
Elgin, IL

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Job Details

Job no: 493956
Position Type: Full-Time
Location: Elgin, IL
Experience Level: Entry-Level
Categories: Professional/Technical
Role: Talent Acquisition Specialist

As a result of the Covid-19 Delta Variant, the Governor of the State of Illinois has issued Executive Order 2021-20 (Covid-19 Executive Order No. 87), to include mandatory COVID vaccines or submission to weekly testing for higher education faculty, personnel, and college students, as well as issuing an indoor mask mandate for all. By choosing to apply, I acknowledge and understand that upon employment, Elgin Community College (ECC) may require proof of vaccination or weekly testing as required by this mandate.

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

8:00 AM to 5:00 PM Monday through Friday

Rate of Pay:

Salary grade 13, Commensurate based off education and experience.

FLSA Status:

Non-Exempt

Grant Funded:

No

Job Summary:

An employee in this classification performs work of moderate difficulty by being responsible for recruitment vacancy management processes Work is distinguished by the ability to create and foster relationships, and recruit candidates of diverse backgrounds. Serve as an institutional partner and peer resource, while advancing the recruitment process and building organizational awareness. General supervision is received by the assigned manager.

Required Knowledge, Skills & Abilities:

  1. Bachelor’s degree (BA) with a minimum of three years of related recruiting experience within a high-volume hiring experience or equivalent combination of training and experience.
  2. Good knowledge of human resources best practices, policies and procedures.
  3. Good knowledge of federal and state laws, rules, and regulations for recruitment and staffing, and the Fair Labor Standards Act (FLSA).
  4. Considerable skill in the use of the Microsoft Office Suite, Considerable skills in research and analyzing data including but not limited to, job market status, advertising, job fair/recruitment outreach, applicant data, time to fill and other recruitment related activities.
  5. Considerable skill in decision-making and organizing work to meet established deadlines while maintaining attention to detail.
  6. Considerable skills in the ability to learn and manage applicant tracking software (ex. PageUp).
  7. Considerable skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds, and to establish supportive, respectful and collaborative relationships while staying consistent with recruitment and staffing policies and practices.
  8. Considerable skills in verbal and written communication.
  9. Working skill in operating a personal computer, applicable software, and peripheral equipment as well as learning and adapting to new and updated programs and technology.
  10. Must be available to work a flexible schedule, including evenings and weekends when required by the department’s needs.

Desired Knowledge, Skills & Abilities:

  1. Working knowledge in a Higher Education environment.
  2. Working knowledge of a union environment.

Essential Duties:

  1. Responsible for all aspects of recruitment which include but not limited to:
  2. Develop job postings from position descriptions while identifying appropriate sourcing methodologies for filling vacancies to ensure availability of diverse and qualified applicants while following institutional policies and complying with state and federal laws.
  3. Provide ongoing support, training and coaching to hiring managers and search committees regarding hiring practices, conducting interviews, policies, procedures and selection/employment updates.
  4. Research and analyze data pertaining to recruitment, turnover, staffing patterns, pay practices in relation to internal equity and compensation philosophy of the College, labor markets and demographics to maximize utilization of staff.
  5. Analyze internal equity and job market data to determine compensation for all hires with Compensation & Classification Analyst and hiring manager.
  6. Develop talent pipelines for future hiring needs.
  7. Monitor the advertising and recruiting line items in the Human Resources budget to ensure expenses are within budgeted amounts.
  8. Screen and test, if applicable, all applicants.
  9. Conduct background/professional reference checks to verify applicable sections dependent on position type.
  10. Assist with on-boarding employees.
  11. Identify appropriate sourcing methodologies for filling vacancies. Maintain knowledge of workforce trends. Apply knowledge of existing workforce to profile and anticipate supply and demand conditions in the job market.
  12. Interpret and utilize institutional polices effectively. Comply with federal and state regulations, policies and policies.
  13. Provide ongoing training and coaching to hiring managers and their staff regarding hiring practices, trends and selection/employment updates.
  14. Implement and manage the TMS, HireRight, , related ERP functions, etc.:
  15. Responsible for the maintenance and upkeep of the applicant tracking and background check systems, etc. Input and maintain employee data within multiple computer applications. Perform group data updates, exports, imports, clean-up, research/report and correct any data discrepancies. Research, collect and analyze a wide variety of complex information requests using internal and external resources for preparing and submitting various reports.
  16. Troubleshoot issues/problems related to the talent management system, etc.
  17. Recommend and assist with the implementation of new system processes.
  18. Provide training to employees.
  19. Develop and maintain community public relations and partnerships with various community agencies, social service and employment agencies, professional organizations/societies, and educational institutions. Establish and maintain relationships with other human resources representatives on processes and other human resources related issues. Establish membership and participate in various human resources related organizations. may serve on related committees and task forces.
  20. Prepare correspondence, files, forms and reports, arrange meetings, process confidential reports and documents, and track deadlines.
  21. Maintains confidentiality of privileged information and adheres to applicable privacy laws
  22. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.
  23. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.
  24. Adheres to department guidelines for attendance and punctuality.

Other Duties:

  1. Perform other duties as assigned which pertain to the job description
  2. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Physical Demands:

Light (up to 25 lbs occasionally or 10 lbs frequently)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Quiet conditions

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

The initial posting date for this position is 10/27/2021. Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 11/03/2021 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

Advertised: December 15, 2021 Central Standard Time
Applications close: Open until filled

Organization

Working at Elgin Community College 

Elgin Community College offers 2,000 courses to choose from and services that fit the lifestyles of busy adult learners. Every semester, 6,000 returning adult students take classes at ECC. Their average age is 28, and 80 percent of them are taking one or two courses per semester.

ECC is in the education and training business which means better business for employers and employees. ECC offers relevant and economical professional continuing education, custom business training, and services forsmall business through the corporate and continuing education division of ECC. Students can select from an array of exciting and in-demand topics that allow them to gain the confidence to embark on a new career, start a small businesses, or convert a personal interest into a paid endeavor. Skilled, professional sales representatives work directly with companies and area employers to assure that presentations developed are custom designed. Instructors with real-world know-how, experienced at working with adults, teach the classes. Applicable state training incentives are used to keep programs cost-effective.

Locations

ECC Campus: Thirteen buildings grace a picturesque 217-acre campus. It's a modern network of buildings where learning is enhanced by the latest equipment, Internet and wireless access and computer instruction across the curricula. ECC is outfitted for the future and continues to grow to meet the ever-changing needs of our students.

Streamwood Center: In 1998, the college and Village of Streamwood remodeled the lower level of Village Hall to include computer and general purpose classrooms. Classes offered there make it easier for those who live in the eastern portions of ECC’s district to attend college.

Satelitte Campuses: ECC holds classes throughout the northwest suburbs at off-campus locations scattered across the district. Whether it is a medical center where ECC nursing students assist in patient care, a fire station where students transform into prospective lifesavers, or a nearby forest preserve where bird watching takes over on Saturday mornings, ECC classes are somewhere nearby.

Employment at ECC

ECC provides a work environment that is characterized by the shared values of excellence, freedom of inquiry, equity, ethical practices, accountability, respect for diversity and community engagement. 

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