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Manager, Auditoria, Kitt Recital Hall, Ardrey and Ashurst Auditorium

Employer
Northern Arizona University
Location
College of Arts and Letters

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Job Details

Job Title: Manager, Auditoria, Kitt Recital Hall, Ardrey and Ashurst Auditorium
Location: College of Arts and Letters
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 605745
Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

Core Values One NAU side by side Student Centered | Integrity | Diversity | Service | Discovery | Excellence Northern Arizona University


Special Information

This is a Manager, Theater & Public Events position, the working title is Manager, Auditoria, Kitt Recital Hall, Ardrey and Ashurst Auditoria.


Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.


Job Description

This position oversees the operations of Kitt Recital Hall, Ashurst Auditorium and Ardrey Auditorium, reporting to the Associate Dean of the College of Arts and Letters and working closely with the CAL Assistant Director, Financial Oversight and School of Music Leadership.

Auditoria Management - 40%

  • Coordinates with School of Music to maintain auditoria calendars and to schedule non-School of Music events
  • Serves as primary communications contact for auditoria with external clients, NAU at-large offices, and School of Music personnel (e-mail/phone/voicemail/etc.)
  • Prepares and circulates to appropriate partners reports for various aspects of the auditoria (staffing, expenditures, scheduled and routine maintenance, inventory, safety inspection schedules)
  • Works closely with School of Music leadership to develop/revise standard support for repeating event types
  • Works closely with School of Music leadership to ensure proper care and treatment of auditoria spaces
  • Works with NAU Facility Services (or, when appropriate, outside contractors) to initiate/review work orders

Financial Management - 30%

  • Works closely with College of Arts & Letters (CAL) Assistant Director for Financial Oversight to maintain and reconcile detailed budgets, including expense and revenue projections
  • Works with CAL Assistant Director, Financial Oversight and to develop strategies to attract revenue streams
  • Establishes and maintains auditoria space rental rates and pricing for equipment usage, service and staffing
  • Prepares estimates, invoices and booking packages for auditoria clients (working with NAU Purchasing and Contracts as appropriate)
  • Initiates purchasing requests for the auditoria including supplies, stage equipment, capital purchases, outside rental equipment and sound rentals
  • Develops budgets for ad hoc projects ensuring department remains within unit budgets
  • Processes all transactions related to accounts payable and receivable for the auditoria through EMS, Peoplesoft and NAU’s financial service team
  • Builds relationships with promotors to cultivate revenue streams for auditoria

Hiring/Training/Supervision - 25%

  • Supervises technical staff and student workers for auditoria (Kitt, Ardrey, and Ashurst)
  • Confers with and advises staff, students, and others to provide operational advice for venue activity
  • Hires and manages payroll for 30+ student workers
  • Helps to mediate issues arising between auditoria staff and faculty or other users of the facilities
  • Designs and evaluates (with the assistance of the technical staff) training of student and part-time workers
  • Schedules auditoria staff

Other duties as assigned - 5%


Minimum Qualifications
  • Bachelor’s degree in field pertinent to this position, and
  • 1 year supervisory experience, and
  • 2 years relevant experience; OR
  • Any equivalent combination of experience and/or education.

Knowledge, Skills, & Abilities
  • Excellent supervisory, organizational and training skills
  • Skill in program development and execution in the performing arts
  • Skill in coordinating activities, evaluating data, and establishing priorities
  • Experience in working with outside vendors and performance contracts
  • Experience with scheduling and management of Performing Arts facilities
  • Working knowledge of the principles and procedures of staging and technical aspects of a Performing Arts facility
  • Ability to analyze problems and make well-reasoned, sound decisions
  • Knowledge of budget management methods and techniques
  • Excellent verbal and written communication
  • Experience with PeopleSoft and PeopleSoft Financials
  • Experience with Word, Excel, and Outlook
  • Ability to work with people from a variety of culturally diverse backgrounds
  • Skill in establishing and maintaining effective working relationships

COVID-19 Vaccination Requiremt

Under the recent executive order issued by President Biden requiring all employees of federal contractors to receive COVID-19 vaccinations, NAU expects all employees, including new hires, to be vaccinated unless they have an approved medical or religious accommodation. Proof of vaccination will be required by January 18, 2022. For questions about vaccines and medical or religious accommodations, please visit FAQs for Employee Vaccination Requirement.


Background Information

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check.

Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities.

If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


Salary

Commensurate with experience.

**The starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information.


FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


Benefits

This is a Service Professional (SPF) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System or the Optional Retirement Program; 22 days of vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website.

NAU is a tobacco and smoke-free campus.

Service Professionals are hired on a contract basis, renewable each 6 months according to terms of the Conditions of Professional Service.

Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. If a new employee chooses the ASRS retirement option, participation in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, will begin on the first of the pay period following 6 months after the new employee's start date. New employees who choose to participate in the Optional Retirement Plan (ORP), which is an alternative to the ASRS plan for faculty and other appointed staff, will begin to participate on the first day of employment. Additionally, the long-term disability plan that accompanies the ORP will begin on the first day of employment.


Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.


Application Deadline

Applications received by November 29, 2021 at 11:59 p.m. will be given full consideration. Applications received after that date may be considered until the position is filled.


How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.


Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.


Organization

Northern Arizona University (NAU) is a public university offering undergraduate, graduate, and professional degrees of high quality and societal value.  Students are at the center of the NAU experience, which is guided by a dedicated and distinguished faculty committed to teaching, individual engagement, and research excellence.

Our educational programs are designed to prepare our students for personal and professional success after graduation.

Whether they earn their degrees at our historic Flagstaff campus, regionally throughout Arizona, or online, we prepare our students to achieve their human potential in ways that serve the state, the region, the nation, and the world.

If you can see yourself as part of a university community dedicated to its students and their success, NAU might be the right fit for you.

Find Us
Telephone
928-523-2223
Location
PO Box 4113 Flagstaff, AZ 86011
Flagstaff
AZ
86011
United States
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