Manager, Engineering/BusinessPosition Number:
PSA/NEA - Professional Staff AssocPay Grade Level:
12Pay Grade Range:
$59,775 - $90,879Status :
Calendar Year, Full-time, PermanentDepartment:
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)Campus Location:
NoJob Description Summary:
APPLICATION DEADLINE: The search will remain open until the position has been filled. First consideration will be given to applications received by October 22, 2021. Second consideration may be given to applications received by November 5, 2021. Applications received subsequent to second consideration date (November 5, 2021) may not be given full consideration. Duties and Responsibilities:
Responsible for all business functions of the College and those of the International Engineering Program (IEP). Plan and direct fiscal programs and serve as a member of the College’s management team. Responsible for directing and coordinating the human resources administration and financial affairs of the college. Play a role in the long-term goals and objectives, providing administrative assistance on financial policy and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES: After consultation with the Dean, IEP Executive Director, department chairs and principal investigators, prepare the College’s budgets for the Dean’s review and approval. Track College of Engineering asset utilization, including space, and prepare periodic reports to the Dean. Prepare reports for the Dean, IEP and department chairs of all accounts, including by not limited to cost centers, student fees, overhead, etc., both income and expense. Research, compile and analyze financial data from all sources related to expenditures and income. Reconcile budgets of the College with University accounts and records. Maintain prospective and retrospective records of all service contracts, inventories, and routine purchases. Prepare contracts for various services, e.g., equipment leases and service agreements. Oversee preparation of and prepare personnel forms, the College’s payrollprocess, including time approval for internal payroll, the appointment ofgraduate students and student help, the tracking of personnel forms and therelaying of information regarding University policies to the College’s staff. Monitor faculty summer re-contracting (SR1) for the university. Prepare biweekly reports and SR-1. Evaluate process and report findings. Centralize all human resource administration for the college. Prepare and process all HR forms for faculty and staff (e.g. new hires, terminations, sabbaticals, medical leaves, annual limited extension and RF-1s). Provide support to the Division of Research and Economic Development in ensuring compliance with prescribed federal, state, and institutional policies and procedures, including adherence to generally accepted accounting principles. Maintain all financial records, personnel records, etc., for grants andsub-contracts. Maintain various fiscal/administrative databases for the College. Oversee the reconciliation of college budgets and accounts with theUniversity’s financial records, and compare allocation and overhead fundsand expenditures against approved budgets on a monthly basis. Provide support and liaison to the Provost’s Office to ensure compliance by college and departmental staff with prescribed federal, state, and institutional policies and procedures, including adherence to best practices accounting principles. Serve on College and other University committees as designated by the Dean. Train, assist, and support department chairs, principal investigators, support staff and others in business functions. Supervise designated professional and administrative support staff and student workers with budget, financial, personnel, and purchasing responsibilities. Track budgets vs. expenditures and encumbrances for all College accounts, including general revenue funds, research grants and contracts. Represent the Dean in business/administrative-related activities within the University and with outside agencies as appropriate. OTHER DUTIES AND RESPONSIBILITIES: Perform related responsibilities as assigned by the Dean.Required Qualifications:
LICENSES, TOOLS AND EQUIPMENT: Personal computers, printers; word processing, database management, and spreadsheet software. Training in PeopleSoft HR and PeopleSoft Financial modules will be required.
REQUIRED: Preferred Qualifications:
1. Bachelor’s degree in accounting, finance, statistics, business administration, or related business field.
2. Minimum of three years of experience in business management, budgeting, and/or budget-tracking.
3. Demonstrated computer skills (i.e., spreadsheets and databases).
4. Demonstrated experience with financial planning and accounting.
5. Demonstrated experience with developing, testing and monitoring internal controls
(e.g. approval processes, financial reconciliations and budget to actual comparisons)
and human resources.
6. Demonstrated strong verbal and interpersonal skills.
7. Demonstrated proficiency in written communication skills.
8. Demonstrated ability to work independently.
9. Demonstrated problem resolution skills.
10. Demonstrated supervisory experience.
11. Demonstrated ability to plan and oversee work on a variety of fiscal projects involving complex data sets.
12. Demonstrated experience working in an environment with complex policies and procedures.
13. Demonstrated ability to work with diverse groups/populations.
PREFERRED: Environmental Conditions:
1. Master’s degree in business.
2. Demonstrated professional experience in a university environment.
3. Minimum of five years of experience in business management, budgeting and/or budget-tracking.
4. Demonstrated familiarity with Peoplesoft.
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
This position is not substantially exposed to adverse environmental conditions.Posting Date:
10/05/2021Special Instructions to Applicants:
Please attach the following 3 (PDF) documents to your online Employment Application:Quicklink for Posting:
(#1) Cover letter.
(#3) “Other Document-References” – the names and contact information of three professional references (pdf doc).