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Post-Award Grant Administrator

Employer
Gallaudet University
Location
Gallaudet University

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts, Institutional & Business Affairs, Auxiliary Services
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job Title: Post-Award Grant Administrator
Location: Gallaudet University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 352
Application Information

SUMMARY:

Reporting to the Special Assistant to the Provost, the Post-Award Grant Administrator assumes the responsibility for the post award processing of sponsored programs and private foundations; oversees all aspects of Gallaudet’s financial system, processing budget modifications, expense and revenue transfers, revenue and expense budgets, appropriations, extensions, and in addition to effort reporting, data entry, subaward processing and account close-outs; calculates Facilities and Administrative costs associated with federal and/or for/non-profit awards; invoices agencies for expenditures and prepare drawdowns with the sponsor; and conducts sub monitoring of financial records, provides assistance as needed to research/project administrators internally and to NSHE institutions externally as directed by each subaward.

PRINCIPAL ACCOUNTABILITIES:

  • Oversees and directs post-award services, including expanding current services to also include hiring and supervising new post-award personnel to support the growing external funding awards.
  • Works under the general supervision of the Special Assistant to the Provost for Research, with a collaborative relationship with the Controller in the Office of Finance.
  • Determines classification as grant or contract based on award letters and establishes the appropriate account.
  • Reviews grant financial status reports prepared by Finance on a regular basis and ensure that grants are being spent in accordance with approved budgets and timelines; and works with faculty to address any issues that arise in connection with budgetary scope and timelines and to ensure necessary adjustments are made.
  • Oversees the Federal Effort Reporting Procedure; and prepares and reviews effort certification forms two times per year with principal investigators, and ensures effort certification reports are reviewed, certified, and processed in a timely manner.
  • Leads and coordinates all Post Award activities to ensure timeliness and accuracy of all Post Award financial processes during the life cycle of an award.
  • Ensures that final expenditure and cash reconciliations are performed in a timely manner so that final invoices or reports can be submitted to the sponsor and awards closed in the financial system.
  • Reads and interprets agreements to determine restrictions related to spending, prior approval requirements, applicable cost principles, and cost sharing requirements.
  • Monitors expenditures to evaluate whether they are allowable within the terms of the grant or contract while also verifying other critical aspects, such as sufficient funds for internal prior approval system (IPAS), appropriate authorization, subcontract activity, etc.
  • Reviews, monitors and approves grant related payroll activity; communicates with Human Resources and the Payroll Department as needed to ensure that grant payroll activity is processed and posted properly; and prepares adjusting journal entries as needed.
  • Monitors time and effort reporting in compliance with applicable regulations, and prepares salary caps for applicable Principal Investigators.
  • Creates a Personnel Action Form (PAF) for all employees paid on grants; and ensures the PAF's have appropriate approval levels and reconciles any discrepancies.
  • Reconciles grant activity on a monthly basis; and collaborates with the Finance Office to adjust journal entries and communicate issues as needed.
  • Prepares and distributes monthly expenditure reports for principal investigators and others.
  • Prepares quarterly, annual, and closeout reports for funding agencies as requested and ensures timely submission.
  • Informs principal investigators of approaching deadlines and available balances of their awards, making changes to the accounts as necessary.
  • Coordinates with key personnel at all levels of the University to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines.
  • Closes grants in the system when applicable and ensures that final billings are completed in a timely manner.
  • Actively participates in the preparation of materials and provides support for the annual Uniform Guidance Audit.
  • Prepares invoices and/or fund drawdowns for grants and contracts as indicated in the terms of the funding agreement.
  • Coordinates with principal investigators, the Contracts and Purchasing Office and others as needed to ensure compliance of federal guidelines concerning competitive bidding.
  • Establishes and maintains a positive and supportive working relationship with co-workers and supervisor.
  • Shows a genuine commitment to diversity, equity, and inclusion in the workplace and participates in activities and workshops to foster continuous learning.
  • Serves as a mandatory reporter under Title IX; and commits to completing Title IX training and other compliance requirements on an annual basis.
  • Serves as a mandatory reporter under Title IX; and commits to completing Title IX training and other compliance requirements on an annual basis.
  • Performs related and other duties as assigned.

    • SPECIFICATIONS:

    Required Minimum Qualifications (When the candidate’s resume meets these qualifications, it will be screened in.)

    • Bachelor’s degree in Accounting, Business Administration, Finance, Public Administration or another related field.
    • A minimum of three years of experience in managing the administrative aspect of post award subrecipient monitoring, financial tracking of grants/contracts, providing financial assistance to grant/subaward recipients, and managing fiscal aspects of grants/subawards.

    Preferred Qualifications (While not required, it is an advantage for what the position needs.)

    • Experience in higher education accounting.
    • CPA (Certified Public Accountant), CMA (certified management accountant) license, or CRFA (certified financial research administrator).
    • Fluency in American Sign Language.

    Knowledge, Skills and Abilities (Qualities that will help the incumbent be more successful in the position.)

    • Strong math/accounting skills.
    • Strong knowledge of grant/contract requirements and cost accounting principles.
    • Strong reading comprehension skills, ability to interpret guidelines and instructions.
    • Strong ability to anticipate future needs and set priorities and time schedules.
    • Excellent interpersonal and communication skills.
    • Demonstrated ability to work with and across University departments, outside constituents and groups.
      • Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
    Other Important Information:

    • If the incumbent has no knowledge of American Sign Language, the incumbent is expected to achieve an ASLPI score of 1 plus within two years of employment. If the incumbent is hired with some knowledge of American Sign Language, the incumbent is expected to achieve an ASLPI score of 2 within two years of employment. Failure to meet the requirement may lead to termination. The supervisor must ensure that the incumbent receives the necessary support to meet this goal.
      • All employees are expected to be fully vaccinated against COVID-19 and will be required to submit their vaccination record prior to entering campus or by 45 days of employment, whichever is earlier.

    COMPENSATION:

    Level: 8

    Salary: Commensurate with experience and qualifications.

    FLSA: Exempt

    The successful candidate will undergo a background check that must be cleared prior to working at Gallaudet University.

    Gallaudet University is an equal opportunity employer/educational institution and does not discriminate based on race, sex, national origin, religion, age, hearing status, disability, genetic information, covered veteran status, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, political affiliation, source of income, place of business or residence, pregnancy, childbirth, or any other unlawful basis. This policy is in compliance with Title VII of the Civil Rights Act, the Americans with Disabilities Act, the Rehabilitation Act, the Age Discrimination in Employment Act, the District of Columbia Human Rights Act, and other applicable laws and applies to all procedures affecting applicants and employees including, but not necessarily limited to: recruitment, hiring, placement, promotion, transfer, reassignment, reappointment, tenure, demotion, selection for training, layoff, furlough, and termination, compensation, and all other conditions or privileges of employment.

    Organization

    Founded

    Gallaudet University, the world’s premier university for living and learning in ASL and English, founded in 1864 by an Act of Congress, which was signed into law by President Abraham Lincoln.

     

    Work

    Although Gallaudet is a private institution, by an Act of Congress the University is able to participate in certain Federal benefits programs, specifically the Civil Service Retirement System (CSRS) and Federal Employees Retirement System (FERS), the Federal Employees Health Benefits program (FEHB), the Federal Employees Group Life Insurance program (FEGLI), Federal Long Term Care Program (FLTCIP), Flexible Spending Accounts (FSAFEDS), and Federal Employers Dental and Vision Insurance Program (FEDVIP).

     

    Other benefits, privileges, and conditions of employment described in this website pertain solely to Gallaudet University and have been approved by the Gallaudet University Board of Trustees and/or President. Outstanding customer service is a high priority for our department and for the Division of Chief Operating Officer. Your opinion of our service is important to us, and we encourage you to offer feedback on our  Customer Satisfaction Survey. If you have any questions, please feel free to Contact Us.

     

    Mission Statement:

    As a strategic collaborator at Gallaudet University, it is the mission of Human Resources to maximize the potential of our greatest asset - our employees.  We embrace change and the opportunities it brings. We are committed to recruiting, developing and retaining a high-performing diverse and bilingual workforce.

     

    Vision Statement:

    To be recognized as a valued and trusted strategic partner that supports the mission of Gallaudet University and become an Employer of Choice for top talent.

     

    Goals:

    • We value, encourage and support a diverse, inclusive and bilingual workforce;
    • We cultivate a culture where people are motivated, valued and engaged;
    • We create and enhance strategic partnerships through collaboration;
    • We continually improve individual and organizational effectiveness; and
    • We enhance services through technology.

       

    Core Values:

    Belonging: We cultivate a sense of belonging by valuing, encouraging, engaging and supporting a diverse and bilingual workforce.

    Inclusiveness: We solicit the input of others and strive for transparency and inclusiveness and encourage the diversity of thoughts, experiences, and backgrounds.

    Service: We have a passion for customer service and are committed to knowing our employees, anticipating their needs, and exceeding expectations.

    Openness: We are open to possibilities and foster creativity and innovation to support continuous improvement.

    Nobility: We honor our commitments and conduct our work in a manner that promotes fairness, confidentiality, respect, honesty, and trust. We lead by example and advocate equitable treatment in our behaviors, policies, and practices.

     

    Generous Benefit

    Gallaudet employees have access to a wide variety of benefits, including:

    * Competitive federal insurance plans
    * Generous paid time off
    * Federal retirement plan matching contributions up to 5% of your pay
    * Workplace flexibility
    * Career growth opportunities
    * Educational benefits & assistance 
    * Bison perks and discounts

     

    Learning Opportunities

    Gallaudet University is a community where the personal and professional development of our employees always continues. Employees can choose to:

    • Pursue an advanced degree with support from the university’s educational benefits program
    • Participate in on-site professional development as well as LinkedIn courses at no cost
    • Make the most of opportunities such as professional conferences, workshops, and seminars.

       

    Diversity Profile (coming soon)

    Statistics

    • Students: 1523
    • Alumni: 23,000
    • Employees: 900

    For more information, please visit at https://www.gallaudet.edu/about/belonging-and-equity/

     

    Gallaudet at a glance

    • Bilingual, diverse, multicultural institution
    • Includes the Laurent Clerc National Deaf Education Center, a beacon of Deaf education
    • Has a range of programs, resources, and services that includes the following
      • National Deaf Education Center
      • Kendall Demonstration Elementary School (KDES)
      • Model Secondary School for the Deaf (MSSD)

      Based in the heart of Washington, D.C.

    To apply, visit at https://www.gallaudet.edu/careers

    Company info
    Website
    Telephone
    (202) 250-2284
    Location
    Austin Main Office College Hall, Room 106
    800 Florida Ave, NE
     Northeast Washington
    District of Columbia
    20002
    US
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