Job Title: Fiscal & Business Analyst II
Location: Tampa, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 28447
Position Details

Department Number/Name: 0-0204-000 / Administrative Services Business Center

College Division: Administrative Services

Salary Plan: Administrative

Job Code/Title: 3214 / Fiscal & Business Analyst

Hiring Salary/Salary Range: $59,000 - $62,000

Position Number: 00030852

ORGANIZATIONAL SUMMARY

Administrative Services Business Center (ASBC) provides cost-effective and efficient financial and administrative support services to all departments and offices in Administrative Services. Administrative Services consists of Facilities Management, Human Resources, and Parking & Transportation Services. Facilities Management includes Emergency Management, Environmental Health & Safety, Planning, Design & Construction, Operations, and Campus Services.

POSITION SUMMARY

This Fiscal & Business Analyst position will serve as the intermediate fiscal position in the Administrative Services Business Center. In addition, the person in this position will provide financial and budget analysis, projections, and fiscal resource management for Administrative Services. This position is part of the Administrative Services Business Center supporting the departments within Administrative Services. This position monitors and analyzes budget and accounting data to ensure compliance with statutes, regulations, and accounting principles, and keeps manager informed regarding the financial and budget status of their departments.

RESPONSIBILITIES

Prepares and develops financial reports including SEC and BOG reports, consolidated financials, financial projections/forecasts and works with management on budget planning and reporting at monthly, quarterly, and yearly intervals. Prepares and develops budget projections, analysis of annual totals, trend analysis, year-end accruals and provide detail for in-year forecasting. Develops queries and analyzes reports for anomalies, inconsistencies, and trends.

Reconciles and performs detailed review and analytical analysis of departmental financial statements, including review of budget to actuals/variance analysis for general revenue, auxiliary, concession, USF Foundation. Advises management/accountable officers/Directors of any over/under allocations and processes necessary revenue, budget, or expenditure transfers. Effectively communicates monthly financial reviews with stakeholders. Performs payroll analysis and RSA checks for multiple departments and advises on chartfield and combo codes for budgeting and expensing payroll.

Prepares Unrelated Business Income Tax (UBIT) files for Auxiliary units and provides oversight and monitoring of UBIT tracking to ensure compliance with USF guidelines.

Prepares and develops cash balance report for Auxiliary funds. Manages cash flow for Auxiliaries by monitoring expenditures, requesting funds, preparing cash transfers. Analyzes for anomalies, inconsistencies, and trends.

Analyzes and monitors internal purchasing, accounts receivable, accounts payable, and travel processes and creates, recommends, and implements procedural enhancements that comply with USF policies and procedures for E&G, Carry-forward and Auxiliary funds. Signature authority for purchases on E&G, Carryforward, Auxiliary, and Foundation funds. Manages, plans, organizes, and serves as backup for purchasing, accounts payable, accounts receivable, Pcard compliance, travel, and payroll analysis. Serves as liaison between Administrative Services Business Center and other Administrative Services departments, including University Police and Human Resources by providing customer service support and problem solving for Directors, Office Managers, AVP's, and external customers.

Monitors and reviews monthly Facilities Management billings including FAMIS, Post Office, Fuel, and Utilities. Manages and identifies any discrepancies or anomalies with FAMIS accounting procedures and recommend solutions to management as appropriate. Troubleshoots errors appropriately and serves as liaison to Facilities Management Customer Service team.

Performs other duties as assigned.

POSITION QUALIFICATIONS

MINIMUM

This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and two years of fiscal related work experience; or a Bachelor's degree in no specific required field and three years of fiscal related work experience; or six years fiscal related work experience.

PREFERRED

Preferred candidate will have a Bachelor's degree in accounting or finance plus five years of financial and/or accounting experience demonstrating management of operating budget of $25M. Strong analytical knowledge of accounting, consolidated financial reporting, and reconciliation of multiple accounts, as well as accounts payable, accounts receivable, journal entries and budget management presentation. Higher education experience preferred. Preference will be given to candidates with a working knowledge of USF policies and procedures, as well as experience utilizing USF systems (FAST, GEMS, Finance Mart, BANNER).

SPECIAL SKILLS/TRAINING:

The ideal candidate will have strong working knowledge of Microsoft Excel, Microsoft Word, Microsoft Access, and Adobe Acrobat. Communicate effectively and provide exceptional customer service.

USF Tampa

Information for Applicants

This position is subject to a Level #1 criminal background check.

Job Opening Number: 28447

Posting Date: 09/14/2021

Reposting Date: 10/19/2021

Posting End Date: 10/27/2021

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

Work Location

Campus map and location overview: USF - Tampa Campus

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here.

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