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Grants Compliance Analyst

Florida State University
Tallahassee, FL

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts, Institutional & Business Affairs, Assessment, Accreditation & Compliance
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job Title: Grants Compliance Analyst
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 50232

The Learning Systems Institute (LSI)

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at:


Responsible for searching for contract and grant opportunities at federal, state, local, non-profit, and foundation agencies to be applied for by Learning Systems Institute faculty, looking specifically for projects that match the expertise in the department.

Responsible for development of proposal packages, responding to Requests for Information, preparing appropriate Letters of Intent. Assists in drafting and routing of pre-teaming agreements and teaming agreements. Participating in scope discussions and scheduling proposal development meetings with principal investigator, faculty involved in proposal development, and other stakeholders. Responsible for all elements of proposal budget and completion of proposal package information for the funding agency, for the Office of Sponsored Research, and for the RAMP submission. Responsible for revisions and resubmissions as necessary on a strict deadline-oriented proposal development schedule. Follow up with funding agencies on proposals submitted and archive proposals and proposal outcomes.

Responsible for reviewing and analyzing contract/grant documents for accuracy and compliance and negotiating with sponsoring agencies. May work with and advise principal investigators and interpret awards in conjunction with the Office of Sponsored Research for grantees. May recommend policies, procedures, and guidelines for the departmental administration of awards received and administered.

Responsible for all activities associated with implementation of awards and monitoring of contracts/grants including administration, tracking, and reporting on federal, state, local, and private contracts/grants and other types of awards and agreements received. May assist in travel and purchasing transactions, ensure accurate submission of appropriate documentation, coordinate specific grant-related activities, reconcile travel and accounts payable, keep accurate records for sponsored projects, and monitor reporting. May assist budget manager and other financial, accounting, and HR team members in purchasing, travel, reconciliation, and other grant-related and administrative duties as needed. Budget reconciliation to include comparison of various OMNI and OBI generated reports, general ledgers, expense and encumbrance details, and expense and encumbrance queries, to internal spreadsheets for tracking and verification purposes and creation of new reports as necessary. Miscellaneous administrative duties, including, but not limited to, mailings, correspondence, record keeping, filing, and research as needed or requested to support faculty and staff members.

Qualifications Bachelor's degree and one year of experience; or a high school diploma/equivalency and five years of experience.

(Note: a combination of post high school education and experience equal to five years.)

    Experience searching out and reviewing federal, state, local, public and private funding opportunities for projects both domestic and international.Experience preparing contract and grant applications, particularly proposal budgets.Knowledge of the concepts, principles, and practices of proposal development.Strong organizational skills, problem-solving skills, and time-management skills, with the ability to prioritize assigned tasks and meet strict deadlines.Computer skills to include experience with Office 365 and Microsoft Office Suite, particularly Excel.
Preferred Experience in responding to and preparing proposals for the U. S. Department of Education, the Florida Department of Education, Institute of Education Sciences, National Science Foundation, National Institutes of Health, the U. S. Department of State, and the U. S. Agency for International Development.

Experience in responding to contract requests from for-profit companies working with public funding.

Working knowledge of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements.

Knowledge of FSU’s Research Administration Management Portal (RAMP).

Pay Plan

This is an A&P (Administrative and Professional) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.


Working at Florida State University

One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.

Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.

Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.

Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.

Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.

With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.

Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.

Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.

At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.

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