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Administrative Coordinator

Employer
Clemson University
Location
Clemson, South Carolina

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Administrative Jobs
Institutional & Business Affairs, Alumni Relations & Development, Clerical & Administrative Support
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Job Details

Clemson University



Job ID:106131

Location:Clemson University

Full/Part Time:Full-Time

Regular/Temporary:Regular

JOB SUMMARY:

Clemson University's University Development Team is looking for an Administrative Coordinator to fulfill the following duties:
  • Manages a variety of complex administrative duties in support of the development efforts and activities for the assigned team and Development Officers (DO's) within the University Development Team (UDT).
  • Performs other duties as assigned.


JOB DUTIES:

60% - Essential - Support for Executive Director of Development, Unit Lead(s), and other DO's: Coordinates & prepares materials for meetings with Dean, UDT/DAR leadership, faculty members & other administrators. Serves as a liaison to the administrators' executive support staff. Maintains dynamic calendar via Outlook, prepares meeting materials & coordinates recurring meetings with direct reports and development team. Generates reports using various databases and technology platforms. Coordinates travel arrangements. Processes reimbursements & invoices for expenditures, and tracks budgets. Coordinates itineraries for donor visits & donor cultivation activities. Assists with team operations projects/tasks as needed.

25% - Essential - Coordination, Event and Logistics Management for Capital Campaigns: Under the direction of the Executive Director, provides complex administrative support for capital campaigns. Provides event management & coordination including appropriate correspondence with Dean, faculty members, administrators, and donors. Maintains accurate reports and financial information related to campaign goals and fundraising progress toward goals. Serves as liaison to Development & Alumni Relations colleagues regarding campaign information. Provides administrative support for the campaign committees as necessary.

15% - Essential - Event Management for Football: Provides logistical support and coordinates invitation process, briefing materials and biographical information for VIP suites. Coordinates other football related activities as necessary for assigned team and Development Officers. Works in conjunction with assigned colleges to communicate, collaborate, organize and facilitate all logistics for home football games.

JOB DUTIES:

60% - Essential - Support for Executive Director of Development, Unit Lead(s), and other DO's: Coordinates & prepares materials for meetings with Dean, UDT/DAR leadership, faculty members & other administrators. Serves as a liaison to the administrators' executive support staff. Maintains dynamic calendar via Outlook, prepares meeting materials & coordinates recurring meetings with direct reports and development team. Generates reports using various databases and technology platforms. Coordinates travel arrangements. Processes reimbursements & invoices for expenditures, and tracks budgets. Coordinates itineraries for donor visits & donor cultivation activities. Assists with team operations projects/tasks as needed.

25% - Essential - Coordination, Event and Logistics Management for Capital Campaigns: Under the direction of the Executive Director, provides complex administrative support for capital campaigns. Provides event management & coordination including appropriate correspondence with Dean, faculty members, administrators, and donors. Maintains accurate reports and financial information related to campaign goals and fundraising progress toward goals. Serves as liaison to Development & Alumni Relations colleagues regarding campaign information. Provides administrative support for the campaign committees as necessary.

15% - Essential - Event Management for Football: Provides logistical support and coordinates invitation process, briefing materials and biographical information for VIP suites. Coordinates other football related activities as necessary for assigned team and Development Officers. Works in conjunction with assigned colleges to communicate, collaborate, organize and facilitate all logistics for home football games.

MINIMUM REQUIREMENTS:

Education - High School Diploma or Equivalent;

Work Experience - 3+ years complex administrative & office management or bachelors degree.

RESPONSIBILITIES:

JOB KNOWLEDGE
Fundamental Job Knowledge - Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations

SUPERVISORY RESPONSIBILITIES
Acts as Lead - Acts as a Lead by guiding the work of others who perform essentially the same work.

BUDGETARY RESPONSIBILITIES
Monitors Budget - Does not provide input but is responsible for monitoring the departmental budget and may oversee fund allocation.

WORKING CONDITIONS:

No Work Conditions

WORK SCHEDULE:

Standard Hrs: 37.5; Expected Salary Range: ($ 37,800.00- $ 38,000.00)

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

November 3, 2021

CLOSING STATEMENT:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information. Clemson University is building a culturally diverse faculty and staff committed to working in a multicultural environment and encourages applications from minorities and women.

PI151409113

Organization

Working at Clemson University

Clemson is a dynamic research university located in Upstate South Carolina at the center of the booming I-85 corridor between Charlotte, N.C., and Atlanta, Ga. One of the nation’s most selective public research universities according to U.S. News & World Report and The Princeton Review, Clemson University is the school of choice among top students in South Carolina and is increasingly competitive for the best students in the region and the nation. More than 17,100 students select from 70 undergraduate and 100 graduate degree programs through five academic colleges: Agriculture, Forestry and Life SciencesArchitecture, Arts and HumanitiesBusiness and Behavioral ScienceEngineering and Science; and Health, Education and Human Development.

Clemson’s transformation into a leading research institution — currently attracting in excess of $140 million in externally funded research and sponsored program awards per year — is based upon an academic plan that identifies eight emphasis areas in which the University has opportunities to increase education and research, to align with South Carolina’s economic development needs and to draw upon faculty strengths. Emphasis areas include automotive and transportation technology, advanced materials, biotechnology and biomedical sciences, leadership and entrepreneurship, sustainable environment, information and communication technology, family and community living, and general education.

Major economic development initiatives that have emerged from the academic plan include the Clemson International Center for Automotive Research — a 250-acre campus in Greenville, which has generated more than $225 million in public and private commitments in just four years; an advanced materials initiative at the Clemson Research Park, which includes a new LEED Silver-certified facility; and the South Carolina Health Sciences Collaborative — an initiative of the state’s three research universities and major health-care systems.

As the state’s land-grant university, Clemson reaches out to citizens, communities and businesses all over South Carolina. The Public Service Activities division includes the county-based Cooperative Extension Service, five off-campus research and education centers through the Clemson University Experiment Station and critical regulatory responsibilities for plant and animal health.

The University boasts a 1,400-acre campus on the shores of Lake Hartwell within view of the Blue Ridge Mountains. Surrounding the campus are 18,000 acres of University farms and woodlands devoted to research. A warm campus environment, great weather and recreational activities offered by proximity to both the natural surroundings and large cities are part of the Clemson Experience.

 

Points of interest at Clemson include the following:

The Clemson Conference Center and Inn is a state-of-the-art facility for symposia, meetings, seminars and special events. The complex includes the Madren Continuing Education and Conference Center, the Walker Golf Course and the Martin Inn.

The South Carolina Botanical Garden, a 295-acre public garden, features several thousand varieties of ornamental plants and a unique collection of nature-based sculptures.

The Robert Howell Brooks Center for the Performing Arts brings an exciting array of concert, theater, dance, comedy and other live performances to the community.

The Robert Campbell Geology Museum at the Botanical Garden displays meteorites, minerals, dinosaur fossils and the largest faceted-stone collection in the Southeast.

The T. Ed Garrison Livestock Arena is a showplace for livestock activities in the state and has hosted horse and livestock shows, rodeos, sales, 4-H activities, educational programs, and industrial and agricultural exhibitions.

Fort Hill, the home of John C. Calhoun and later of his son-in-law, University founder Thomas Green Clemson, is a registered National Historic Landmark located in the center of campus.

The Class of 1944 Visitors Center is the front door to Clemson — a friendly place to get tours, information, assistance and an introduction to this beautiful, historic university and community.

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