202271

Administrative Asst III, IDEA Center

Administrative Asst III

San Marcos

IDEA Center

Open to All

Full-Time

$3,500 - $3,666.67

Non-Exempt

High School Diploma/GED
Experience providing administrative support in a professional office environment including managing calendars and monitoring budgets
Experience proofreading, preparing grammatically correct documents, exhibiting strong attention to detail, and demonstrating excellent communication skills
Understanding of proper protocol, especially with high level administrators
Experience in providing excellent customer services through challenging situations
Experience with website maintenance

Bachelor’s degree
Experience working in a college or university environment
Experience using enterprise software (i.e., SAP, Oracle, etc.) for purchasing transactions

Experience using Student Information Systems (i.e., Banner)
Excellent attendance and punctuality
Knowledge of the university’s organizational structure

Responsible for providing administrative and general clerical support to either program chairs, department chairs, deans, or directors.

PurposeReporting directly to the program director, the Administrative Assistant III provides administrative support to the staff and faculty of the IDEA Center. A component of the current QEP, the Innovation, Discovery Exploration, and Analysis (IDEA) Center will support students, faculty, and departments/schools in expanding research and creative activity opportunities for undergraduate students across the university’s disciplines. The center will coordinate, promote, and evaluate research-supportive curriculum, workshops, training, collaborations, and programs to promote undergraduate research and creative activity. The IDEA Center will provide staffing and organizational support for student research publications and creative activity, symposia, and conferences—including a new, on-campus Research, Inquiry, and Creative Expression (RICE) showcase. Responsibilities of the administrative assistant III include but are not limited to answering phones, distributing messages, greeting students and visitors, supervising student workers, filing, ordering supplies, scheduling, monitoring transactions of the operating budget, coordinating travel arrangements and processing travel applications and reimbursements, assisting in preparing various activities and events, and other duties as assigned by the director. Duties/Responsibilities:Assist the IDEA Director with all administrative activities (including taking meeting minutes, maintaining calendar and initiating activities to prepare for meetings)
Assist the IDEA Director with various departmental projects, activities, and events including making room/venue reservations, ordering catering, preparing agendas and attendance sheets (e.g., conferences, symposia, RICE Showcase)
Type proofread/edit reports, correspondence, and forms with strong emphasis on the attention to detail and accuracy
Prepare, review for completeness, and route documents such as correspondence forms, agreements, and reports for signature and distribution; assist in opening, dating, and distributing incoming mail
Develop and maintain a filing system for administrative items such as purchase orders, travel forms, meeting minutes, and other reports
Prepare and submit purchase orders and PCRs for review and processing; review and process invoices, reimbursements and travel for the IDEA Center Director, staff, faculty and student participants; monitor transactions of the operating budget and submit regular budget reports to the director
Maintain the IDEA Center website
Answer phone, screen or transfer calls, take messages, answer questions, refer to other offices as appropriate
Hire, supervise, train, and plan work for student assistants
Perform other duties as assigned

In order to be considered, applicants must complete all sections of the application in addition to submitting all of the required documents. Applicants are required to attach a grammatically correct resume, cover letter, a list of references and a chart/spreadsheet outlining how the applicant meets the required qualifications, and also requires skills testing.

10/11/2021

11/08/2021

No

Monday, Tuesday, Thursday, Friday, Wednesday

8:00AM

5:00PM

You will be required to electronically attach a resume, cover letter, recommendation letter(s), list of references, and chart to your application.

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.
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Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.


Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.


Texas State University is a member of the Texas State University System. Texas State University is an EOE.


Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions


By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

https://jobs.hr.txstate.edu/postings/36611