This job has expired

Contracts and Grants Coordinator, CAES

The University of Georgia
Athens Area

View more

Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts, Institutional & Business Affairs, Community & Government Relations
Employment Type
Full Time
Institution Type
Four-Year Institution
You need to sign in or create an account to save a job.

Job Details

Posting Number:


Working Title:

Contracts and Grants Coordinator, CAES


CAES-Contracts & Grants

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

The UGA College of Agricultural and Environmental Sciences (CAES) is among the best and most established U.S. colleges of agriculture. In its classrooms, its Agricultural Experiment Stations, and its statewide network of UGA Cooperative Extension offices, the faculty and staff of CAES are dedicated to discovering, teaching, and delivering the science required for healthy living to flourish in Georgia. Agricultural and environmental sciences are only as important as the food you eat, the clothes you wear, and the water and air around you. To improve the quality and guard the safety of life’s necessities, CAES has gathered world-renowned scientists and exceptional students.

College/Unit/Department website:

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

8 am – 5 pm, Monday – Friday. Hours may vary including occasional evening and weekend work to meet performance expectations.

Advertised Salary:

Commensurate with qualifications

Posting Date:


Open until filled:


Proposed Starting Date:


Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Grants & Contracts Professional



Job Family:

Business And Finance



Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

This position will be responsible for in-depth proposal and contract development and enhancement within the College of Agricultural and Environmental Sciences’ (CAES) Contracts and Grants Office. The role will provide independent and professional assistant to Principal Investigators (PI’s) with budget development, budget justifications, bio-sketches, and all other proposal development items and be expected to be familiar with policies of major federal and non-federal sponsors and review and submit proposals for CAES PI’s. This position will provide assistance to PI’s and CAES departments in activities including, re-budgeting, NCE’s, Pre-Awards, pending awards, county contracts, and reporting and the authority to make independent decisions concerning non-narrative content and format of grant proposals and would be expected to determine what information is required in proposal submissions.

Knowledge, Skills, Abilities and/or Competencies:

Customer service will be a personal core principle to achieve success in this service environment
Ability to establish and maintain effective working relationships with university personnel, state and federal agencies, and private organizations
Interpersonal skills, in addition to technical skills, are essential; work well alone and in team environments
Ability to acquire new technical skills, apply those skills in the development of software solutions, and effectively convey new knowledge to colleagues
Extensive knowledge of various aspects of the administration and operations of the institution
Understanding of basic research administration functions, offices, rules, and regulations
Knowledge of institutional policies and procedures pertaining to external funding and finance and administration
The ability to define the scope and steps of projects, estimate timelines reasonably, and balance and prioritize workload is essential
Effectively uses time and works well under the pressure of deadlines
Ability to understand and adhere to pre-established guidelines and standards to perform the function of the job
Ability to maintain appropriate documentation on assigned systems and programs
Ability to communicate effectively, both orally and in writing

Physical Demands:

Ordinary physical demands for office environment

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


- Assists CAES faculty, staff, and graduate students in proposal development and submissions – this includes direct support in crafting budget and budget justifications, cost-share budget development, providing formats for various proposal components, and ensuring compliance in proposal content
- Serves as a Decentralized Limited Signature Authority (DLSA) for CAES and will be responsible for proposal submissions
- Reading and interpreting RFA’s to determine requirements and facilitate compliance in grant submissions
- Ensures the accuracy of budgets including compliance with UGA and federal policies for salary, fringe benefit rates, indirect costs, travel, and all other budget components
- Serves as a liaison between SPA and PI’s, department administrators, and colleges regarding research administration questions

Percentage of time:



- Reviews terms and conditions of awards for CAES
- Reviews awarded budgets and assists in development with re-budgeting as requested by sponsors
- Assists in No-Cost Extension requests and assists the PI in providing justifications for NCE’s, budgets, a summary of current expenses, and any other documents required by the sponsor for NCE’s
- Assists in ensuring timely funding and continuation in accounts by assisting PI’s in filling out and submitting Pre-Award and Pending documents to UGA’s Sponsored Projects Administration
- Assists in gathering information for post-award reporting for final, quarterly, and other reports required by the sponsor

Percentage of time:



- Provides guidance and training to UGA Extension and Georgia county employees in preparing Memorandums of Understanding (MOU’s) and budgets for county contracts and ensures consistency between those contracts and personnel set up
- Assists with Memorandums of Agreement (MOA’s) with commodity commissions and industry contracts – this includes reviewing, budgeting, and approving contracts. While these contracts are not necessarily considered sponsored projects, they require a detailed budget, a binding contract, and are entered into UGA’s online grant system similar to other sponsored projects. Errors or delays in these contracts and budgets could result in loss of salary support, travel, and operating expenses for UGA employees and projects.

Percentage of time:



- Works closely with Grant Coordinator II’s in the CAES Contracts and Grants office. This position provides guidance to GC II’s on UGA and federal policies and interpreting required information for proposals
- Assists in training GC II’s, faculty, staff, and students in various aspects of research administration and develop training materials when needed

Percentage of time:



- Ensures the accuracy of proposals in the portal under DLSA review and for sending proposals to SPA for University Review
- Acts on behalf of Deans and Directors of CAES in reviewing and approving transmittal forms in the portal before sending them to SPA

Percentage of time:



The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state's oldest, most comprehensive, and most diversified institution of higher education. It is the birthplace of the American system of public higher education.

university_of_georgia2.jpgToday, UGA enrolls more than 36,000 students. The main campus has 460 buildings on 765 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 17 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work and Veterinary Medicine. It offers 25 baccalaureate degrees in more than 140 fields; 34 master’s degrees in 130 fields; 18 educational specialist degrees; four doctoral degrees in 98 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the top third of the nation’s best research libraries and contain a total of 4.7 million volumes and one of nation’s largest map collections. The university has had 21 recipients of the prestigious Rhodes Scholarship. In 2008, UGA was the only public university in America to have two recipients of the Rhodes Scholarship. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service by television and radio stations, networks, producing organizations, individuals and the World Wide Web. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.


Find Us
215 S. Jackson St.
United States
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert