Library Human Resources Administrator
- Employer
- Stanford University
- Location
- University Libraries, Stanford, California, United States
View more
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
- Implement/perform HRIS data management activities, including PeopleSoft transactions. Monitor personnel actions through reporting to ensure data integrity and compliance, and research and resolve pay issues. Develop and maintain a variety of reports and queries. Analyze and monitor data to recommend and implement process improvements.Manage the vacancy to hire process for assigned areas. Facilitate the recruitment process by providing advice to hiring managers on job postings. Selecting and developing Job descriptions, creating a search plan to include background checks, placing advertisements, diversity outreach, and identify recruitment strategies for difficult to recruit positions and posting jobs.Responsible for student hiring process and assist managers in determining appropriate salary placement. May conduct analysis to determine salary inequities and provide recommendations to manager/director.Provide first line HR support to Stanford Libraries Staff, Managers and Contingents, problem-solving issues e.g., pay, time, and leave, policy interpretation. Develop and maintain HR operations workflows, streamlining processes, forms creation and maintenance; make recommendations; write documentation. Maintain the Stanford Libraries HR consul site.Communicate workers’ compensation, disability, leave policies and procedures. Manage appropriate documentation and generate related correspondence. May update reports to track leaves and maintain HRIS records. Assist HR Manager with workplace accommodation and restrictions process.Coordination of the annual performance appraisal and salary planning processes. Gather data and/or generate reports to support the performance appraisal and annual salary planning processes to include 9/1 salary implementation.Interpret human resources policies Perform/coordinate training as appropriate e.g., time and leave, workers comp, presentations of annual performance appraisal process. Manage the calendar and coordinate access for the Libraries Lactation rooms.Oversight and maintenance of personnel and human resources related files.Manage onboarding and exit processes; conduct exit interviews for assigned areas.Supervise HR contingent(s).Support and/or implement compliance programs.Conduct research in support of workplace investigations as necessary.
- Associate degree and four years of relevant experience, or a combination of education and relevant experience.
- Demonstrated experience applying and interpreting human resources policies and procedures.Demonstrated experience successfully managing programs and/or projects.Strong attention to detail and accuracy.Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.Ability to work independently, consistently follow through with projects and assignments, and meet deadlines.Excellent oral and written communication skills to independently draft effective correspondence and documentation.Demonstrated strong and effective interpersonal and customer service skills.Strong analytical, critical thinking and problem-solving skills.Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).Must be skilled in human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.
- Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.Rarely kneel/crawl, operate foot and/or hand controls.
- Travel on campus to schools/units, out of town.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
- Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.A caring culture. We provide superb retirement plans, generous time-off, and family care resources.A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.Discovery and fun. Stroll through historic sculptures, trails, and museums.Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
- Schedule: Full-time
- Job Code: 4702
- Employee Status: Regular
- Grade: G
- Requisition ID: 91848
Organization
Change the world. And yourself.
Stanford University has changed the world, over and over again.
We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.
At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.
Stanford Facts at a Glance
Opened 1891
Student Enrollment
- Undergraduates: 6,980
- Graduates: 8,897
Campus
- 8,180 contiguous acres in six governmental jurisdictions
- Nearly 700 major buildings
- 97% of undergraduates live on campus
Research
- 5,300 externally sponsored projects
- $1.33 billion total budget
Faculty
- 2,043 faculty members
- 21 Nobel laureates are currently members of the Stanford community
- 5:1 student to faculty ratio
Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.
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