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Financial Administrative Assistant

Employer
University of Toronto
Location
Toronto, ON

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Financial Administrative Assistant

Date Posted: 10/18/2021
Req ID: 14903
Faculty/Division: UofT Mississauga
Department: UTM: Political Science
Campus: University of Toronto Mississauga (UTM)

About us:

The University’s second largest division, U of T Mississauga has 17 academic departments and offers 156 programs in 92 areas of study. Home to approximately 15,000 students and over 1,000 faculty and staff, the campus houses the Mississauga Academy of Medicine, Centre for Medicinal Chemistry and Institute for Management and Innovation. With its distinctive interdisciplinary programs such as forensic sciences and biomedical communications, U of T Mississauga offers a broad array of continuing education programs and professional masters programs. Established in 1967, the campus features award-winning architecture, robust community partnerships and a dynamic student environment set amongst 225 acres along the Credit River in Mississauga.

Your opportunity:

Under the general direction of the Chair and the Department Manager, you will provide administrative support such as providing front-line services by answering inquiries and providing information to students and visitors, preparing draft employment letters, and coordinating the recruitment of teaching assistants, courses instructors, sessional lectures

In addition, you will be responsible for supporting financial and accounting tasks such as preparation of expense reimbursements, debit memos, purchase requisitions/orders, payment of invoices, bank deposits, reconciling accounts and monthly statements and ensuring compliance with the University's Guideto Financial Management.

Your responsibilities will include:

  • Responding to enquiries within the defined scope of the role and redirecting as appropriate
  • Collecting supporting documentation required for payroll and/or HRIS processing
  • Preparing draft employment letters using templates
  • Tracking and monitoring casual staff contracts using a spreadsheet
  • Maintaining information on digital platforms
  • Collaborating on cost estimates
  • Collecting and submitting expense reimbursement claims
  • Identifying and resolving individual financial discrepancies

Essential Qualifications:

  • Advanced College Diploma (3 years) in business, accounting or related field or combination of equivalent education and experience
  • Minimum five (5) years of related administrative and financial experience in a post-secondary or related student affairs work environment
  • Experience drafting, editing and preparing a variety of internal and external written communications
  • Experience reporting, monitoring, reconciling and analyzing financial activity and payroll distribution, including preparing financial reports.
  • Experience taking and drafting minutes
  • Demonstrated experience with academic units and program administration
  • Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Excellent communication (oral and written), interpersonal, and organization skills
  • Ability to prioritize and maintain a high level of accuracy and attention to detail
  • Demonstrated ability to respond and refer individuals to appropriate resources in crisis situations
  • Demonstrated commitment to quality customer and student services, exemplary team player; and superior drive and focus.


Assets (Nonessential):

  • Experience applying the University's Guide to Financial Management
  • Enrollment in a professional accounting designation program
  • Power BI


To be successful in this role you will be:

  • Achievement oriented
  • Approachable
  • Possess a positive attitude
  • Problem solver
  • Resourceful
  • Tactful

Closing Date: 10/26/2021, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $62,464 with an annual step progression to a maximum of $79,879. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.


Job Segment: Secretary, Payroll, Financial, Banking, Equity, Administrative, Finance

Organization

Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.

U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community.The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.

 

U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.

 

Are you looking for a challenging, meaningful career in a supportive and diverse environment?

Work where the world comes to think.

Work where the world comes to discover.

Work where the world comes to learn.

 

Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.

We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.

Employees have access to:

  • Excellent health and dental benefits;
  • On-site support for training and career development;
  • Flexible work arrangements;
  • Childcare subsidy;
  • Tuition waivers;
  • Scholarships and/or tuition waivers for dependants;
  • Generous paid time off;
  • Support on equity and diversity issues;
  • On-site child care;
  • University Pension Plan;
  • Subsidized athletic facility membership;
  • World-renowned libraries;
  • Confidential counselling services;
  • Parking and TTC Metropasses;
  • Employee and Family Assistance Plan;
  • Continued health benefits for pensioners.

 

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