Executive Assistant (7384U) - CED About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The College of Environmental Design brings together instruction and research in architecture, city and regional planning, landscape architecture and environmental planning, and urban design.
http://www.ced.berkeley.edu/

The Executive Assistant reports directly to the Dean to ensure administrative processes and office operations run smoothly in the Dean's office. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. The EA must be able to work independently while juggling a wide range of issues and tasks, both long-term and immediate, and have good judgement skills in setting priorities. The incumbent will be faced with frequently changing priorities and tasks, and must be able to pivot and re-prioritize as necessary. The EA will be handling sensitive issues, and must demonstrate discretion and political acumen. This individual will interface with a wide range of constituents, from students to campus leadership, and must hold themselves to high level of professionalism and demonstrate excellent communication skills in all situations..





Application Review Date

The First Review Date for this job is: 11/3/21

Responsibilities

50% Oversees daily administrative operations for the dean, including: --Develops and implements efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses. --Manages the dean's calendar for on-campus meetings. --Arranges UC Berkeley-required travel and accommodation and handles reimbursements for UC Berkeley-related expenses. --Functions as the gatekeeper to prioritize issues according to urgency and to allocate time for scheduled events, travel and meetings. --Responds to inquiries from faculty, staff, students and the public on behalf of the dean regarding organization operations, policies and procedures. --Briefs the dean on deadlines and the status of pending issues. --Drafts and coordinates dean's communications. --Organizes ad hoc committees appointed by the dean on a broad range of issues. --Takes meeting notes and follows up on action items. --Investigates issues and problems, drafts and prepares responses to urgent requests. --Prepares confidential reports and briefings. --Makes high level contacts of a sensitive nature, internally and externally, requiring discretion and diplomacy.

25% Assists with planning, budgeting and execution of a wide variety of events, from small donor dinners to large campus-wide events such as Commencement. Knowledge of and adherence to campus policies and protocols. Reports to dean's office MSO on campus-wide events and takes direction as needed. May need to work some evenings and weekends.

25% Assists with research and outreach for strategic initiatives, both academic and development to determine feasibility and procedures for advancing selected initiatives.

Required Qualifications

• Solid analytical / problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Strong service orientation.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing.
• Strong writing skills.
• Ability to multi-task with demanding timeframes.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Solid skills in problem identification.
• Bachelor's degree in related area and / or equivalent experience / training.

Preferred Qualifications

• Familiarity with the organization's processes, protocols and procedures.
• Knowledge of federal regulations such as FERPA.
• Thorough knowledge of common organization-specific and other computer application programs.
• Ability to strategize and prioritze.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

• The salary range designated for this position: $69,600 - $74,000; however, starting salary will be commensurate with experience.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=25837&PostingSeq=1





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