Academic Program Coordinator, Intermediate Location:
Regular Full/Part Time:
Full-Time Job ID:
NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.
NAU will not provide any U.S. immigration support or sponsorship for this position.
The Academic Program Coordinator, Int. position is the main point of contact for the operations in the Department of History and the Department of Comparative Cultural Studies. This position serves the operational needs of the departments by serving faculty, staff, students, visitors, and other internal and external stakeholders. This position will work closely with the Department Financial Oversight Analyst, Senior.
This position physically splits its time between the two department’s offices.
Office Management - 45%
- Screen emails, phone calls, walk ins and direct to appropriate staff or other university department if they are unable to resolve the issue.
- Review and route student and faculty forms for department.
- Work as liaison for department in interactions with the NAU HR and Financial Service Teams.
- Assist with departmental travel pre-approval paperwork for faculty and graduate students.
- Participate in the preparation of department meetings, attend meeting, and take minutes.
- Issue keys/grant Lenel access and assign/prepare office space for faculty and graduate assistants and TAs.
- Submit office supply orders and use department purchasing card for approved expenditures.
Supervisory - 10%
- Hire and supervise student workers for front office coverage in departments served.
- Act as department timekeeper- oversees payroll information for student and temporary workers.
Scheduling/Events - 20%
Student Recruitment/ Support
- Assist department leadership with scheduling and managing meetings and events
- Work with department leadership and Registrar on schedule of classes and assist with the CourseDog system for scheduling classes, assigning faculty, and making changes as needed.
- Assist with all aspects of special event planning such as receptions, scholarship dinners, guest lecturers, film series, and department retreats. This can include event invitation/promotion, organizing Itineraries for visiting speakers/lecturers, securing venues and placing food orders.
- Support/coordinate faculty searches, which includes processing applications, securing classroom for presentations and planning itineraries.
- Coordinate and manage the department scholarship program.
- Assist with TA and graduate assistant hiring and contract processing.
- Provide student services support including, but not limited to, continuing student contact with majors, minors, and prospective students, assisting with mentor assignments and is a liaison between students, faculty mentors, and college professional advising staff.
Other duties as assigned - 10%
- Bachelor’s degree in a relevant field and
- 2-4 years of relevant administrative/coordinative program experience, or
- Any equivalent combination of experience, training and/or education.
Knowledge, Skills, & Abilities
- Strong administrative support skills.
- Ability to supervise effectively.
- Office management experience.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to exercise good judgement and professionalism.
- Student focused philosophy.
- Promotes a diverse, inclusive environment.
- Strong organizational skills and attention to detail.
- Excellent customer service skills.
- Strong time management and multi-tasking skills.
- Ability to work independently as well as a collaborative team member.
- Ability to effectively communicate.
Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check.
Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.
Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities.
If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.
The budgeted salary for this position is $41,421.
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.
This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU.
NAU is a tobacco and smoke-free campus.
Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.
Learning and Development
Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.
November 2, 2021 at 11:59 p.m.
How to Apply
To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.
If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.
Equal Employment Opportunity
Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.
EEO is the Law Poster and Supplements
NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.