Position Title:

Business Manager

Position Number:

00028178

Working Position Title:

Business Manager

Posting Type:

Civil Service

FTE:

1.00

Department:

College of LA&S

Primary Function:

The Business Manager will assist the Business Administrative Associate and is responsible for the coordination of the business and service operations of the College of Liberal Arts and Science college level office. They will also support CLAS departments during office staff shortages.

Duties and Responsibilities (generally):

This position reports to the college Business Administrative Associate (BAA) and interacts daily with the CLAS Business Office team (including the BAA, Business Manager II and Office Administrator) and CLAS unit office staff throughout the college.

• Oversee college funds and complete all necessary paperwork related to expending funds in the college office. Prepare transactions including journal entries and accounts payable forms as needed. Maintain a record of expenditures and reconcile financial information monthly for college office cost centers. Analysis college cost center, moving expenses via journal entry as needed.
• Maintain expert knowledge of University procedures and other regulation pertaining to the business operation of the College and audit purchase and expenditures for their conformity to the procedures and regulations .
• Review all financial paperwork sent to the college office for accuracy and completeness, making decisions on accuracy and use of account codes. Direct office managers/administrators on corrective actions to paperwork submitted to the college office before submitting paperwork to BAA for approvals.
• Review and process civil service, extra help and student personnel transactions (paper and electronic) on all funding sources for hires in the College office.
• Assist in training new office support staff in the College and assist in addressing the operational needs to the College .

Communication with department office managers and central unit (Accounting, Procurement and Human Resource) personnel is common.

Minimum Required Qualifications for this position:

A. Bachelor’s degree in accountancy, business administration, management, or a closely related field.
– OR -
B. Three (3) years (36 months) of work experience in accounting, business administration, fiscal management, or closely related experience.
– OR -
C. A combination of such education and/or work experience totaling three (3) years (36 months), as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• 60 semester hours or an Associate’s Degree equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)

Education and Experience Preferred:

Experience working with fund accounting.
Experience in higher education setting.
Experience with Microsoft Suites, particularly excel.

List the knowledge, skills, and abilities critical to the performance of this position.:

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology.Knowledge of technology including electronic equipment, computer hardware and software, and their applications.Knowledge of basic arithmetic, algebra, statistics, and their applications.Ability to work independently and effectively organize and prioritize multiple tasks.Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.Ability to work collaboratively and communicate effectively as appropriate for the needs of the audience.Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks.Ability to manage a budget and work within the constraints of that budget.Ability to analyze, interpret, and explain work related documents, policies, and procedures.

Working Hours:

M-F 8:00 - 4:30

Minimum Pay Rate (Hourly or Monthly):

$16.50/hour

Hiring Rate Information:

Actual hiring rate is commensurate with experience, education, and internal equity; position includes a robust benefits package to eligible applicants.

Posting Date:

10/19/2021

Closing Date:

10/28/2021

Special Instructions to Applicants:

• Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience.

• If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts.

• After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.

• Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.

• We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address, and phone numbers. The information you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.

• The Civil Service examination for this classification is a Credentials Assessment, and is based on your application materials as submitted for this posting. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register. After the application deadline, the names within the top three scores will be referred to the hiring department for interview.

• If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.

• Click on Business Manager for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.

• Please click Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.

• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Application Procedures:

As part of your application materials, please include:

• Resume
• Cover Letter
• Writing sample addressing how your work experience qualifies you for this position

Link to Department Homepage:

http://www.niu.edu/clas/

EEO Statement:

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:


Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

Is Background Check Required:

Yes

Visa Policy:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation:

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action, Equal Opportunity and Education (AAEOE) at ada@niu.edu.

Clery Act Information:

NIU provides information regarding campus security, personal and fire safety, including topics such as: crime prevention, emergency response procedures and crime reporting policies, in addition to crime and fire statistics for the most recent three calendar years. The Annual Security Report containing security and safety information is available at www.safety.niu.edu/clery or by contacting the University Police Department and Public Safety Department at 815-753-9628 to receive a hard copy. The Annual Fire Safety Report is available at www.niu.edu/clery/fire_report.pdf or by contacting the Environmental Health and Safety Department at 815-753-0404 to receive a hard copy.

Quick Link:

https://employment.niu.edu/postings/59841