Title: Admin Support 2, Healthcare Ed
Job no: 493148
Categories: Staff
Hiring Range: $33,105 - $41,381

This position will be open until filled.

Job Summary: Responsible for assisting the coordinators of the Healthcare and Holistic Health and Wellness programs with activities required to keep them in operational compliance. Incumbent responsibilities generally include performing administrative support duties including but not limited to confidential employee, student and class data entry, preparing reports, compiling reports and basic correspondence, and administrative work necessary to support all the programs in the two aforementioned units (Healthcare and Holistic Health and Wellness).

Minimum Qualifications:

H.S. Diploma or equivalent and 4 years experience or a combination of experience and education sufficient to successfully perform the essential duties of the job.

Licensing Requirements:

Hiring Range: $33,105 - $41,381

Preferred Qualifications:

- A minimum of two years' experience using Banner.
- Demonstrated experience working in a direct student- or customer-focused position for a minimum of two years.

Job Specific Task List:

• Assists with preparing class paperwork and class and program files. - (Essential)
• Provides complex, specialized administrative support in preparing and processing confidential documents relating to students, staff and clients. - (Essential)
• Assists with book requisitions for courses and programs with the HACC Campus Bookstores and their liaisons. - (Essential)
• Facilitates the timely transfer of materials between instructors and campus testing centers for those students requiring the use of a campus testing center for proctored exams. - (Essential)
• Assists with class scheduling based upon instructor availability to include room scheduling and searching available class locations. - (Essential)
• Provides administrative support for course creation/cancellation, registration and billing. - (Essential)
• Assists with preparations for healthcare advisory committees and healthcare industry summits to include preparation of correspondence, tracking responses, securing catering and room assignment(s). - (Essential)
• Assists with preparations for instructor meetings to include preparing and tracking correspondence. - (Essential)
• Follows up with telephone calls and emails to potential healthcare and massage therapy students. - (Essential)
• Ensures timely completion of course packets after a course has completed to include grading, billing, instructor agreements, students evaluations, etc. - (Essential)
• Submits supply and repair orders. - (Essential)
• Assists with the editing of documents on the HACC website. - (Essential)
• Provides administrative and clerical assistance to the coordinators of the healthcare and massage units. - (Essential)
• May organize and maintain supervisor's calendar, including meetings, travel, and project time lines; makes arrangements for meetings and/or events, schedules meetings and classrooms, as needed. - (Essential)
• Performs other duties as assigned. - (Standard)

Job Type: Full Time 12 Month

About Us: www.hacc.edu

Our Purpose: Learning for all; learning for life.

Our Diversity Statement: As an institution of higher education, HACC recognizes its responsibility to maintain an environment that affirms the diversity of people and ideas.

HACC embraces, supports, and actively pursues a policy of inclusiveness that reflects and appreciates the diversity of the community it serves and the world in which we live.

The Board of Trustees and the President lead HACC’s commitment to open access to education, diversity, cultural sensitivity, and equal opportunity in employment. This commitment serves to promote a college-wide environment of collegiality, inclusiveness, respect, and cultural competence.

Our Core Values:

Excellence

• We set high goals and achieve them.
• We consistently perform above our own and others’ expectations.
• We provide exceptional service to all.

Innovation

• We challenge the status quo.
• We continually strive to develop new and creative approaches to the education and training needs of our communities.

Inclusivity

• We promote respect, collegiality, diversity and empathy in all we say and do.
• We nurture awareness and cultural sensitivity to create a climate of trust.
• We create a learning environment that appreciates diversity.
• We respect the shared governance decision-making process.

Integrity

• We behave in a manner consistent with our core values.
• We are honest, open and truthful in our statements and actions.
• We provide the most accurate information available in all communication.

Advertised: May 24, 2022 Eastern Daylight Time
Applications close: