University Registrar

Sul Ross State University

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Administrative Jobs
Institutional & Business Affairs, Institutional Research & Planning, Registrar & Student Accounts
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Job Title:

University Registrar




University Registrar

Posting Date:


Until Filled:



Salary Commensurate with Experience


Bachelor’s degree.

Five years of supervisory experience in a university records and registration office with demonstrated experience in the interpretation and enforcement of academic policy, student services administration, and knowledge of FERPA policies and procedures. Strong interpersonal and communication skills, a high level of integrity, and the ability to motivate staff.

Computer skills with knowledge of databases, various reporting tools and imaging systems; excellent organizational, management, and interpersonal communications skills; commitment to diversity in higher education.

Any qualifications to be considered in lieu of stated minimums require the prior approval of the Human Resources Director.


Master’s degree.

Thorough understanding of SACSCOC standards for institutional data management and student records.

Advanced computer skills, knowledge of Ellucian Banner ERP software and supporting computer hardware.

Primary Responsibilities:

Summary Function: The University Registrar provides leadership to plan, organize, and implement all activities related to the Office of the Registrar, including serving as the official custodian of student records in a manner consistent with the University’s mission and accreditation standards. Scope: This highly visible position works closely with faculty and administrators on the Alpine and Rio Grande College campuses to ensure compliance with established University policies as well as state and federal regulations as they pertain to student records and their management. The University Registrar also serves as a member or chair of various campus committees.
Duties Essential:

  • Oversees the daily operations of the Office of the Registrar, including the processing of student registration, grading, and the storage and maintenance of student academic records.
  • Strategic management of registration, academic records, and graduation certification to ensure a student-centered approach in these areas.
  • Develops a competent, productive and effective staff by hiring, training, and supervising qualified personnel;
  • Facilitates the courteous, efficient, and effective delivery of student academic support services such as registration, processing of grades, maintenance of student and course records, and verification of student enrollment by planning, organizing, directing, and controlling the activities of the Office of the Registrar;
  • Ensures the accuracy of student academic records by contributing to the development of procedures for maintaining academic records in a student information system database and recording student grades in accordance with University policies and standard records management practices; coordinates with other academic and administrative units in the management of the student information system; and monitors and grants system access to computerized student information by authorized University personnel;
  • Ensures compliance with established University policies and guidelines and generally accepted professional standards as set forth by the American Association of Collegiate Registrars and Admissions Officers (AACRAO) regarding records, enrollment and classification of students;
  • Protects the confidentiality of student academic records by enforcing the provisions of the Family Educational Rights and Privacy Act (FERPA) in the release/non-release of student information; and in association with Texas State University System legal counsel, responds to subpoenas issued to obtain student academic information; provides guidance to the campus community regarding university, state and federal policies and regulations related to confidentiality of student records;
  • Ensures the physical and cyber security and integrity of academic records according to standards established by the Family Educational Rights and Privacy Act (FERPA), the Association of Collegiate Registrars and Admissions Officers (AACRAO), and generally accepted practices of collegiate registrars.
  • Produces ad hoc and standing reports as required by the Texas Higher Education Coordinating Board (THECB) and ensures data integrity for said reports; assists institutional research to furnish pertinent statistical data and supportive information as required by federal, state, and academic agencies;
  • Implements appropriate processes and procedures to comply with policies and regulations; updates office policies and procedures related to areas of responsibility; maintains current documentation on all processes;
  • Serve as a member and/or a contributor to various University committees;
  • Responsible for departmental budget;
  • Collaborates with faculty and executive officers to update, develop and publish the academic calendar and on-line publication of the Schedule of Classes and University Catalog;
  • Assist the Colleges and the Office of the Provost with degree certification and preparation of the official graduation list.

Supervision Received: The University Registrar reports to the Executive Vice President & Provost. Given: The University Registrar supervises the registrar staff at Alpine and Rio Grande College campuses.

Other Information:

Working Conditions Usual: Office conditions, standard hours.

This position is security sensitive and exempt from overtime provisions. Limited remote possibilities may be considered for this position.
Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance.

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

About SRSU:

Sul Ross State University Alpine Campus is in the Scenic Davis Mountains of West Texas, is a member of the Texas State University System, is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award Associate, Bachelor’s, and Master’s degrees, and has an enrollment of approximately 2,000 students of campus in Alpine, Texas. At an elevation of 4,480 feet, and on the periphery of the Chihuahuan Desert, Alpine enjoys mild winters and cool summers. Davis Mountains State Park, Fort Davis National Historic Site, Big Bend National Park, and Guadalupe Mountains National Park are all within one to three hours driving distance from Alpine. The SRSU campuses in Del Rio, Eagle Pass, and Uvalde comprise Rio Grande College. RGC offers upper-level courses leading to bachelor’s degrees as well as master’s degree programs and works closely with its partner institution, Southwest Texas Junior College, to provide a seamless transition to RGC for their students. All RGC students hold an Associate degree from an accredited institution or they have completed 42 semester credit hours of transferrable work. More information is available regarding Sul Ross State University and position openings See our website.


Working at Sul Ross State University

Called "Possibly the most underrated little university west of the Mississippi" by CBS's Dan Rather, Sul Ross State University in West Texas boasts a combination of small class sizes, an appreciation of both fine arts and the sciences and popular professional programs in a relaxed, friendly environment.

Who Is Sul Ross? Where is Sul Ross?
The university's name honors Lawrence Sullivan "Sul" Ross, the son of a pioneer Waco, Texas, family and a popular soldier, governor, educator and humanitarian. Founded in 1917 as a teacher college, Sul Ross continues to offer teacher education as one of its most popular programs. Others in high demand are business, criminal justice and agricultural and natural resource sciences. Sul Ross achieved university status in 1969.

The university, comprising 647 acres in Alpine, Texas, boasts a beautiful 93-acre main campus of exquisitely-detailed buildings and enjoys perhaps the most temperate climate in the state. Its situation in the Davis Mountains overlooks the center of the city below, yet it remains within easy reach of many local stores and restaurants. The university also has a 468-acre working ranch that serves its animal science programs.

Located in Del Rio, Eagle Pass, and Uvalde, the Middle Rio Grande Campuses offer upper level and graduate courses.  Our professors provide hands on learning in ways that relate to our students and their passion for higher education.  Courses are accessible via interactive television, online learning communities, and face to face classes

Sul Ross State University is part of The Texas State University System, the largest college system in the state after the University of Texas and Texas A&M systems.

A Small Size, But Plenty to Do
With an enrollment of about 2,000 students on the main campus in Alpine, class sizes are small, guaranteeing a much higher level of personal attention from instructors and the university's support staff. But there's plenty for students to do in their free time: lots of student clubs and organizations, a thriving arts community and a strong athletic tradition.

The SRSU men's basketball team won the conference championship five times in the past 20 years, including the 1999 American Southwest Conference championship. The women's basketball team has also won five conference championships and played in eight national playoffs, even making it to the Final Four.

Similarly, the Lobos football and baseball teams have won five conference titles each in the past 20 years, including American Southwest Conference championships in the late 1990s. The Lady Lobos volleyball team has won nine conference championships in all.

Rodeo is significant part of the Sul Ross program, and the university is the birthplace of the National Intercollegiate Rodeo Association. Many team members have gone on to become world champions, and 1951 graduate Harley May is a charter member of the Professional Rodeo Cowboys Hall of Fame.

Find Us
Box C-13
United States

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