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Events and Conferences Facility Coordinator 00608 (filling more than 1 position)

Employer
Christopher Newport University
Location
Newport News, VA

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Administrative Jobs
Institutional & Business Affairs, Facilities Management & Sustainability
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Working Title:

Events and Conferences Facility Coordinator 00608 (filling more than 1 position)

Role Title:

Administrative Office Specialist III

Position Number:

00608

FLSA:

Non Exempt

Pay Band:

3

Appointment Type:

Full Time

Type of Posting:

General Public

Designated Personnel:

Yes

Statement of Economic Interest:

No

Departmental Objective:

To strengthen University operations and reputation by providing and coordinating effective and efficient scheduling, event and conference services and support that are consistent with established customer service standards.

Purpose of the Position:

The Events & Conferences Facility Coordinator is responsible for the services necessary to properly satisfy the requirements of all events and conferences. This includes, but is not limited to, working with clients to manage their requests for room layout and equipment to include risers, portable stages, lecterns, sound equipment, audio visual equipment, lighting and all other technical services, etc. The Events & Conferences Facility Coordinator serves as liaison between University technical staff and the technical staffs of outside events. The Events & Conferences Facility Coordinator is responsible for providing all event staff and technical staff to properly service events and for instructing this staff on all working rules and safety regulations. Additional responsibilities include the management and upkeep of all equipment under the Department’s control and for maintaining specific event records and inventory of equipment used and related labor expenses.

Knowledge, Skills, Abilities (KSA's) and/or Competencies required and preferred:

Required: Demonstrated ability to organize work in an efficient manner. Demonstrated ability to work under pressure and to meet deadlines. Ability to ask questions to seek better understanding. Ability to maintain a calm demeanor when working in stressful situations. Ability to withstand physical exertion involving walking, lifting, climbing, crawling, and other work related to event activities. Possess the following interpersonal skills: communicate verbally with clarity, listen to client’s needs and translate them as those needs pertain to event setups, assertiveness and problem solving skills to seek resolutions when conflicts occur. Knowledge of stage/technical safety regulations. Knowledge of general maintenance and repair. Ability to work evenings and weekends Preferred: Basic knowledge of Microsoft Office

Education, Experience, Licensure, Certification Required :

Education Required: High school diploma or equivalent Experience Required: Experience in event & conference operations. Experience in the use of AV and lighting equipment. Experience with event management software. Experience with general maintenance and repair on equipment and supplies. Experience in the use of hand and power tools.

Education, Experience, Licensure, Certification Preferred :

Education Preferred: Associate Degree and/or BA Degree Experience Preferred: Experience in the use and maintenance of professional audio and lighting systems, and theater operations technical equipment. Experience in the use of EMS and Conference Programmer.

Salary Information:

Commensurate with Education and Experience

Role Code:

19013

Conditions of Employment:

Per the Governor’s order, as a state employee, you would be required to disclose vaccine status. If you are fully vaccinated, you must provide documents confirming this status. The Governor requires that all employees who are unvaccinated, or not yet fully vaccinated to be tested weekly until they are fully vaccinated. This is a condition of employment. This is a classified position. New and returning classified employees are required to complete a 12-month probationary period;

Selected candidate must have the ability to work evenings and weekends; This position includes Commonwealth of Virginia and CNU employee benefits; Selected candidate must attend 3-day New Employee Orientation Program.

Posting Number:

PS546P

Posting Date:

09/16/2021

Closing Date:

11/01/2021

Open Until Filled:

No

Special Instructions to Applicants:

Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.
CNU will only accept online applications through the jobs.cnu.edu website. Online applications must be received by midnight on the closing date indicated in a job announcement. Faxed, emailed, hand-delivered or mailed applications and attachments will NOT be accepted. Applicants are welcome to complete an online application by using computers located in the Office of Human Resources. Address: CNU North – 301 Hiden Boulevard, Suite 101, Newport News, VA 23606. Public computers are also available in nearby libraries and at the Virginia Employment Commission. Address: 600 Butler Farm Road, Hampton, VA 23666 (M-F 9am-4:30pm).
Applicants who possess an Interagency Placement Screening Form (Yellow Form) or Preferential Hiring Form (Blue Card) as issued under Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms with their application, in order to receive credit.
Applicant finalists are required to complete a CNU sponsored background check. After accepting employment, individuals are required to complete a USCIS Form I-9 (employment eligibility verification) and present documentation from the USCIS List of Acceptable Documents that establishes both their identity and employment authorization to work in the United States. The provided documents will be verified through the Department of Homeland Security E-Verify website.
CNU, an Equal Opportunity Employer (EOE), is fully committed to access and opportunity.

Quick Link for Direct Access to Posting:

https://jobs.cnu.edu/postings/11811

Advertising Text:

Selected by The Princeton Review for The 386 Best Colleges: 2021 Edition, and highly ranked for its quality of life and innovative leadership, Christopher Newport University is a public school offering a private school experience — great teaching, small classes, and a safe, vibrant campus. A “student-first, teaching-first” community, Christopher Newport is dedicated to the ideals of scholarship, leadership and service. The University is located between Williamsburg and the Virginia beaches in Newport News, and enrolls 5,100 students. Academic programs encompass more than 90 areas of study, from biology to business administration and political science to the performing arts. The University has a new and technologically advanced campus, has generated over 7,300 applications for a freshmen class of 1,155 and has been ranked by U.S. News & World Report’s America’s Best Colleges guide as fourth among public regional universities in the South and seventh among all regional universities in the South. In addition, Christopher Newport is ranked third among all public schools for having “the highest proportion of classes with fewer than 20 students.” Christopher Newport is committed to ensuring that all people are welcomed, honored and fully engaged in the life of our academic community. We seek exceptional and diverse candidates and encourage applications from individuals who are underrepresented in their profession. For further details and information about Christopher Newport, visit ”http://www.cnu.edu">http://www.cnu.edu.

EEO Statement:

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity. Notice of Non-Discrimination & Title IX Policy Statement:

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