Cluster Research Administrator, Office of the Vice Provost for Research Georgetown University

Georgetown University
Washington D.C.

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Administrative Jobs
Academic Affairs, Research Staff & Technicians
Employment Type
Full Time
Institution Type
Four-Year Institution

Cluster Research Administrator, Office of the Vice Provost for Research Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Cluster Research Administrator, Office of the Vice Provost for Research - Georgetown University

The Cluster Research Administrator (CRA) is a member of a small CRA team providing groups of research-active PIs in selected departments and units with cradle-to-grave support for sponsored research. The CRA facilitates the conduct and administration of research by proactively providing relevant and complete information to PIs, Department/Program staff, and associated central support University Departments as part of a wide range of tasks - for example, identification of funding opportunities, proposal development and submission, award negotiation, set-up and ongoing management, and award close-out. Reporting to the Vice Provost of Research, the CRA has duties that include but are not limited to:

Faculty/Principal Investigator Liaison
  • Serve as the focal point for questions and feedback regarding sponsored projects from all faculty within the relevant cluster
  • Help faculty navigate all research administration functions - including liaising between offices, such as Office of Research Services (ORS), Sponsored Projects Financial Operations (SPFO), and Institutional Review Board (IRB)
  • Assist faculty and cluster members with troubleshooting and solving issues as they arise
  • Stay abreast of issues and changes in research administration and the regulatory environment

Strategic Research Planning & University Process Improvement
  • Facilitate continuous improvement by providing insights into innovation needs across the sponsored project life cycle, serving on working groups, and developing new tools and processes
  • Work closely with the other CRAs to ensure cross-cluster coordination and across the board efficiency enhancements
  • Provide reports to leadership teams and departments on the progress of research services to accomplishing research goals
  • Procure research news from faculty suitable for inclusion on the Provost's research website
  • Assist in developing and implementing training plans and leading knowledge shares for the research administration community

Pre-Award: Funding Opportunities, Proposal Development, Contract Negotiation, Award Setup
  • Identify and disseminate potential funding opportunities relevant to cluster faculty, in collaboration with the Office of Institutional Partnerships (ORS), and other relevant departments
  • Assist faculty with proposal preparation, coordination, and development in coordination with ORS
  • Participate in the following in collaboration with PIs and the contract administrators in ORS who are signature authorities on all grant awards: contract review, negotiation, and award setup; and negotiation and drafting of sub-awards and sub-contracts

Post-Award: Financial Monitoring, Reporting, and Tracking
  • Prepare monthly grant management reports to monitor spending and award schedules for all relevant awards in the cluster, and review these with the PIs and their programmatic staff
  • Mentor the ORS Grant Manager and relevant program and departmental administrative staff in the following tasks examples: cross-coverage support as needed for post-award tasks; financial monitoring and projections of sponsored research, including IDC accrual and cost share; managing project staff assignments, PI effort reporting, and associated financial allocations of sponsored research; tracking of timely invoicing, payment authorizations, and reconciliations of sponsored research; track timely processing of financial corrections and adjustments of sponsored research; and sponsored research reporting, renewals, no-cost extensions, and other award modifications; and sponsored research/grant close-outs and related certifications

Compliance and Auditing
  • Assure compliance with sponsor and university requirements
  • Provide guidance to PIs with IRB preparation and submission, including coordination with IRB office, staff, committee, and external partners
  • Coordinate with grant manager and departmental administrative staff in response to external audit requests in conjunction with SPFO

  • Bachelor's degree or the equivalent skills
  • 5 to 10 years of relevant research administration experience, including both pre- and post-award grants and contracts management in a higher education or non-profit setting [Master's degree or Certified Research Administrator Certification preferred but can be substituted by on the job experience and other relevant certifications]
  • Specific knowledge of major US sponsors of academic research, such as NIH, NSF, USAID, DoD, and various foundations
  • Expert knowledge of federal and non-federal rules and regulations relating to sponsored grant and/or contract activities - e.g., Federal Acquisition Regulations (FAR), Code of Federal Regulations (CFR)
  • Proven experience with financial systems, accounting, and cost accounting standards related to grants and contracts management
  • Experience with grant budgeting as required by federal and federal agency-specific guidelines, as well as nonfederal funding agencies
  • Demonstrated financial accounting skills to enable account reconciliation, financial and programmatic report production, and a high level of Excel proficiency
  • Knowledge of financial compliance subject areas such as cost share, subrecipient monitoring, time and effort reporting, cost transfer regulations, and cost allocation rules
  • Excellent analytical, critical thinking, verbal and written communication skills
  • Ability to establish clear priorities, take initiative and multi-task in a high-volume setting, moving easily among a variety of projects
  • High level of organization and an orientation to detail
  • Skill in fostering a collaborative, customer-oriented working environment where there are multiple customers with competing priorities
  • Ability to work as part of a team, but also function independently, and to see tasks to completion in a timely manner

Preferred qualification

Knowledge of Workday

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.


Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at or view the online interactive benefits guide for more information.

To apply, visit

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