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Assistant Director, Graduate Programs - Information Systems & Security

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Job Details

Assistant Director, Graduate Programs - Information Systems & Security

Job ID: 234383
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us
A leader in innovative teaching and learning, Kennesaw State University offers undergraduate, graduate and doctoral degrees to its more than 41,000 students. With 11 colleges on two metro Atlanta campuses, Kennesaw State is a member of the University System of Georgia and the second-largest university in the state. The university's vibrant campus culture, diverse population, strong global ties and entrepreneurial spirit draw students from throughout the region and from 126 countries across the globe. Kennesaw State is a Carnegie-designated doctoral research institution (R2), placing it among an elite group of only 6 percent of U.S. colleges and universities with an R1 or R2 status. For more information, visit

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary
Assists the Program Directors with advertising, recruitment, onboarding, orientation, deployment of resources, ordering texts and materials, scheduling facilities, student and faculty communications, University communications, procurement activities, certifications examination coordination, event scheduling and facilitation, employer communications, graduation planning and execution, and post-graduation alumni communications. Responsible for other activities required to administer the graduate programs. Manages the assigned staff and/or student assistants.

  1. Leads the recruitment efforts for the graduate programs including addressing all inquiries, providing appropriate and up-to-date information and/or materials, and working with prospective students to complete application files
  2. Participates in local, regional, and national recruitment events such as recruitment fairs and executes information sessions for ISS graduate programs
  3. Reviews and assesses application materials to ascertain qualifications necessary for progression in the admissions process are met
  4. Reviews the approved electronic system, and manages communications plans for in process admission applications on a continuous basis
  5. Creates, coordinates, and sends acceptance and/or rejection letters and communicates the final admissions decisions to Graduate Admissions
  6. Organizes, manages, and executes the logistics pertaining to orientation and new student onboarding
  7. Coordinates with the Bursar's office to ensure charges are accurate and students meet tuition payment deadlines
  8. Works with the Registrar's Office to ensure students are registered for classes
  9. Supervises assigned program staff and student assistant(s) and processes the paperwork for graduate research and teaching assistants
  10. Assists with compiling data for and preparing AACSB, AOL and other reports as requested
  11. Maintains accurate and comprehensive student records, including student and graduate placement, degree progress, and demographics
  12. Assists the Directors with the management and use of allocated budget
  13. Maintains and updates program website, social media, and other platforms
  14. Responsible for the development of assigned alumni projects throughout the fiscal year
  15. Manages and designs all program events including, but not limited to choosing and contracting event space and details, budget/procurement of event, supervising flow of event and follow-up
  16. Assists with procurement of instructional materials for the students in cohort-based programs
  17. Executes timed communication plan for graduating students, to include graduation events, regalia, hooding ceremony, etc.
  18. Coordinates with events team to plan and execute graduation reception and associated activities, provides approvals as appropriate
  19. Oversees execution of graduation reception and address issues as they arise
  20. Serves and provides guidance, counseling, and advisement to students in the ISS graduate programs regarding curriculum requirements, processes, and policies
  21. Monitors program activities, identifies challenges and opportunities and reports the information to the program leadership and team, as requested
  22. Collaborates with the KSU Strategic Communication Team for efficient program marketing and advertising campaigns

Required Qualifications
Educational Requirements
Bachelor's degree from an accredited institution of higher education

Required Experience
Three (3) years of related work experience in higher education

Preferred Qualifications
Additional Preferred Qualifications
Proficient in Target X, Microsoft Office, ePro, OwlPay, Works, EMS, Banner, Concur, HireTouch or similar electronic systems

Preferred Experience
Previous experience in higher education

Knowledge, Skills, & Abilities
Able to work collaboratively with others
Able to provide direction and explain processes and train
Displays professionalism and discernment at all times
Able to be self-directed and demonstrated personal initiative
Able to initiate and lead projects
Able to handle multiple tasks or projects at one time meeting assigned deadlines
Able to work with and communicate with individuals at all levels internal and external to the university
Able to handle multiple tasks or projects at one time meeting assigned deadlines

Familiar with Banner and student registration procedures and programs

Analytical thinker and problem solver
Self-directed and demonstrates personal initiative
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity/Affirmative Action Employer. It is the policy of Kennesaw State University to recruit, hire, train, promote and educate persons without regard to age, color, disability, ethnicity, gender, national origin race religion, sexual orientation, or status as a protected Veteran. Kennesaw State University is a participant in the Employment Eligibility Verification Program (E-Verify) effective October 15, 2007. Participant ID: 61415

Other Information
This is a supervisory position.
This position has financial responsibilities.
No, this position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position may travel 1% - 24% of the time
This position does not require security clearance.

Background Check
  • Standard Enhanced + Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

To apply, visit

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Founded in 1963, Kennesaw State University (KSU) is the third-largest in the University System of Georgia with more than 22,500 undergraduate and graduate students representing 142 countries.

KSU is located just northwest of Atlanta in Cobb County near historic Kennesaw Mountain, allowing students to experience the best of Atlanta while enjoying the serenity of a 384-acre, beautifully landscaped pedestrian-friendly campus.kennesaw_state_university1.jpg

Accredited by the Southern Association of Colleges and Schools (SACS), KSU offers 70 bachelor's, master's and doctorate degree programs including undergraduate degrees in education, health, business, the humanities, the arts, science and math and graduate degree programs in nursing, business, information systems, conflict management, public administration, education and professional writing. The university’s expanding doctoral programs currently offer a Doctorate of Education in Leadership for Learning, Doctorate of Business Administration and Doctorate of Nursing.

Additionally, nursing students from Kennesaw State have one of the highest passing rates on the statewide licensing exam and are highly sought-after in the medical community, while the College of Education is the second-largest preparer of teachers in the state. The Executive MBA program, housed in the Coles College of Business, is the second-largest program in the country and has been recognized by BusinessWeek.

kennesaw_state_university2.jpgKSU’s national reputation has gained steam and has been recognized by U.S. News & World Report for the past two years as an “Up-and-Coming Masters University in the South,” ranking among the top ten (8th) in the 2010 issue of “America’s Best Colleges.” In addition, the university’s First-Year Experience has been named an “Academic Program to Look For” by U.S.News for seven consecutive years and was named one of 12 founding institutions in a project called "Foundations of Excellence in the First Year of College."

The university has committed itself to expanding the global experience of students, faculty and staff through its Quality Enhancement Plan (QEP), known as the "Global Learning for Engaged Citizenship" initiative, which began in 2007. This program focuses on increasing opportunities for international learning experiences. In spring 2009, KSU awarded its first Global Engagement Certification to graduate and undergraduate students. This certification recognizes students’ achievements in learning global perspectives and developing intercultural skills.

As a destination campus, KSU offers students plenty of opportunities to experience campus life by participating in more than 150 student groups and organizations, including student government, sororities and fraternities, club and intramural sports, social and special-interest organizations, student publications and honor societies.


In 2009, the Kennesaw State Owls completed a reclassification from NCAA Division II to NCAA Division I, competing in the Atlantic Sun Conference. During the transition from 2005-2009, KSU teams have won six Atlantic Sun Conference tournaments in five sports, including men’s indoor and outdoor track, women’s soccer, softball and cross-country.

Kennesaw State University has been recognized as one of the top universities in the country by the Chronicle of Higher Education’s “2009 Great Colleges to Work For.” KSU was recognized among the top 10 schools in six categories – confidence in senior leadership, teaching environment, collaborative governance, professional/career development programs, physical work space conditions and post-retirement benefits.

Kennesaw State was originally established by the University System of Georgia as Kennesaw Junior College serving 1,000 students. The college became a four-year institution in 1976 and was named Kennesaw College in 1977. In 1988, on its 25th anniversary, it was named Kennesaw State College and in 1996 became Kennesaw State University.

Find Us
1000 Chastain Road
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